University of Durham External Audit Contract

University of Durham External Audit Contract

The University wishes to establish a contract with a professional services firm to provide external audit services as required by the University’s Audit Committee and the Director of Finance.

United Kingdom-Durham: Auditing services

2017/S 033-060558

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Durham
Procurement Service, Mountjoy Centre, Holly Wing, Stockton Road
Contact point(s): NUTS Code: UKC1
For the attention of: Lyndsay Glasper
DH1 3LE Durham
United Kingdom
Telephone: +44 1913344530
E-mail: lyndsay.glasper@durham.ac.uk

Internet address(es):

General address of the contracting authority: www.durham.ac.uk

Electronic access to information: http://events.transaxions.com/service.aspx?event=6760

Electronic submission of tenders and requests to participate:http://events.transaxions.com/service.aspx?event=6760

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education
Other: research

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

OJEU16-021 External Audit.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services

NUTS code UKC1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University wishes to establish a contract with a professional services firm to provide external audit services as required by the University’s Audit Committee and the Director of Finance.
The University’s governing body, Council, have approved the tendering of the agreement and stated that the overriding consideration is to appoint an audit firm with the right profile and experience to undertake the University’s audit, as well as the ability to exercise appropriate judgement on audit issues, provide value for money and auditor independence.
As with all Higher Education Institutions (HEIs), the University is required to comply with FRS102 and the HEFCE SORP. The University is also required to comply with various other standards, for example, Annual Return for the National College of Teaching and Leadership (NCTL), an audit of US federal aid compliance and an audit of US GAAP compliance (triennially).
The contract will not be used by any other contracting authorities.
The contract will be for an initial period of 3 years, with 2 further extension of 12 months available based upon supplier performance and requirement.

A supplier briefing meeting is to be held during W/C 20 March 2017 at Durham University premises. Should you wish to attend or require further information please contact Lyndsay Glasper (lyndsay.glasper@durham.ac.uk)

To express an interest please go to the following website: http://events.transaxions.com/service.aspx?event=6760

II.1.6)Common procurement vocabulary (CPV)

79212000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value 51 000 GBP per year for maximum of 5 years = 255 000 GBP.
Estimated value excluding VAT: 280 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Following the initial 3 year period, 2 further 12 month periods may be available, dependent upon requirement and supplier performance, at the University’s absolute discretion.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.1.2018. Completion 31.12.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Requested in tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please go to the following link to review documentation: http://events.transaxions.com/service.aspx?event=6760

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please go to the following link to review documentation: http://events.transaxions.com/service.aspx?event=6760

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

OJEU16-021

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.3.2017 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.3.2017 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.4.2017 – 12:00

Place:

As in 1 above

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised University personnel using the eSourcing system.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2021.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Under the Public Services (Social Value) Act 2012 the contracting authority must consider:
(a) How what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and
(b) How, in conducting the process of procurement, it might act with a view to securing that improvement.
Accordingly, the subject matter of the contract has been scoped to take into account the priorities of the contracting authority relating to economic, social and environmental well-being. These priorities are described in the invitation to tender in dialogue and are reflected in environmental and social characteristics in the evaluation criteria for the award of the contract.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

As in section VI.4.2) below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal the decision. The time-scale for appeals will be detailed in the letter.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.2.2017

 

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