University of Durham Facilities Management Contract

University of Durham Facilities Management Contract

Durham University intends to enter into a contractual relationship with a provider that can actively assist and support the University in meeting its current and future objectives in relation to facilities management. 

United Kingdom-Durham: Facilities management services

2017/S 179-366526

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Durham
Procurement Service, Mountjoy Centre, Holly Wing
Durham
DH1 3LE
United Kingdom
Contact person: Neil Petch
Telephone: +44 1913344542
E-mail: neil.petch@durham.ac.uk
NUTS code: UKC1
Internet address(es):Main address: www.durham.ac.uk

Address of the buyer profile: http://events.transaxions.com/service.aspx?event=6767

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://events.transaxions.com/service.aspx?event=6767
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://events.transaxions.com/service.aspx?event=6767
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://events.transaxions.com/service.aspx?event=6767

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Facilities Management.

Reference number: OJEI17-011

II.1.2)Main CPV code

79993100

II.1.3)Type of contract

Services

II.1.4)Short description:

Durham University intends to enter into a contractual relationship with a Provider that can actively assist and support the University in meeting its current and future objectives in relation to facilities management. The service Provider is required to submit an innovative solution that delivers the outcomes defined in the specification documents.

Services covered in the specification documents are listed below and relate to all buildings owned or controlled by Durham University are:

Security;

General Maintenance;

Grounds Maintenance;

Pest Control;

Portable Appliance (PAT);

Cleaning Management; and

Porter Services.

The contract will be awarded on an initial 5 year basis with a further 4 year extension available in 24 month instalments.

http://events.transaxions.com/service.aspx?event=6767

II.1.5)Estimated total value

Value excluding VAT: 15 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKC1
Main site or place of performance:

University of Durham, Durham, DH1 3LE.

II.2.4)Description of the procurement:

Durham University intends to enter into a contractual relationship with a Provider that can actively assist and support the University in meeting its current and future objectives in relation to facilities management. The service Provider is required to submit an innovative solution that delivers the outcomes defined in the specification documents.

Services covered in the specification documents are listed below and relate to all buildings owned or controlled by Durham University are:

Security;

General Maintenance;

Grounds Maintenance;

Pest Control;

Portable Appliance (PAT);

Cleaning Management; and

Porter Services.

The contract will be awarded on an initial 5 year basis with a further 4 year extension available in 24 month instalments.

http://events.transaxions.com/service.aspx?event=6767

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 1
Objective criteria for choosing the limited number of candidates:

Detailed in tender documentation. Please go to the following link to see the Durham University exclusion criteria: http://events.transaxions.com/service.aspx?event=6767

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Requested in Tender. Please go to the following link to see the Durham University exclusion criteria: http://events.transaxions.com/service.aspx?event=6767

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Requested in Tender. Please go to the following link to see the Durham University exclusion criteria: http://events.transaxions.com/service.aspx?event=6767

Minimum level(s) of standards possibly required:

Requested in Tender. Please go to the following link to see the Durham University exclusion criteria: http://events.transaxions.com/service.aspx?event=6767

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Requested in Tender. Please go to the following link to see the Durham University exclusion criteria: http://events.transaxions.com/service.aspx?event=6767

Minimum level(s) of standards possibly required:

Requested in Tender. Please go to the following link to see the Durham University exclusion criteria: http://events.transaxions.com/service.aspx?event=6767

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Requested in Tender. Please go to the following link to see the Durham University exclusion criteria: http://events.transaxions.com/service.aspx?event=6767

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

As in section VI.4.3) below
Durham
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal the decision. The time-scale for appeals will be detailed in the letter.

If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/09/2017

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