University Of Edinburgh Asbestos Consultancy Framework

University Of Edinburgh Asbestos Consultancy Framework

The University of Edinburgh invites competitive tenders for an Estate wide Asbestos Consultancy Service Framework divided into Survey and Analytical Lots.

United Kingdom-Edinburgh: Asbestos removal services

2016/S 167-300448

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Contact person: Caroline Brown
Telephone: +44 1316502508
E-mail: c.m.brown@ed.ac.uk
NUTS code: UKM25

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Asbestos Consultancy Framework.

Reference number: EC0722

II.1.2)Main CPV code

90650000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Edinburgh invites competitive tenders for an Estate wide Asbestos Consultancy Service Framework divided into Survey and Analytical Lots, then further divided into Geographical Lots. Consultants appointed to the Framework will provide a full range of asbestos analytical and surveying services as determined by the specific Lot.

We will apply a 2-stage Restricted Procedure. Bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific requirements detailed in Sections III and VI of this OJEU Notice.

Following assessment of submitted ESPDs, we will shortlist 6 bidders in each Lot and they will be invited to tender.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

A supplier will not be ranked 1st for both surveying Lots or both analytical Lots. If the same supplier wins either 1 and 2 (surveying) or 3 and 4 (analytical), they will be awarded to the lot which was noted as their preference and will be ranked to 2nd place for the other Lot. The 2nd placed supplier will then be ranked number 1.

II.2)Description

II.2.1)Title:

Surveying — Central and Accommodation Services

Lot No: 1

II.2.2)Additional CPV code(s)

90650000

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

The University of Edinburgh invites competitive tenders for an Estate wide Asbestos Consultancy Service Framework. Consultants appointed to Lot 1 will provide a full range of asbestos surveying services within the Central and Accommodation Services area.

The University is looking to appoint Consultants that will show a willingness to share best practice and have a proactive approach to the continuous improvement of the service over the contract period.

The University has a population of over 29 000 students and 7 500 staff. University activity is spread over approximately 750 buildings in five locations covering 800 000 square metres around Edinburgh and beyond.

The successful Consultants must be willing to play an active and effective role as a partner in understanding the needs and requirements of a large and complex building stock and will be expected to support the University through the delivery of a comprehensive package of services.

Services will include, but not be limited to:

— Management surveys;

— Refurbishment and Demolition surveys;

— Bulk sampling;

— Identification of asbestos by PLM;

— SEM analysis;

— Density/Water Absorption Testing;

— Project liaison and oversight;

— Attendance to emergency situations; and

— The provision of expert professional advice.

The Suppliers appointed to the Framework will be required to provide services 24 hours a day, 52 weeks a year; as well as providing an emergency response service.

Each of the Lots will be ranked with 4 suppliers with the 1st ranked supplier being offered any work that falls below 10 000 GBP. Suppliers can choose to bid for all or some of the Lots however the same supplier will not be ranked 1st for both surveying Lots or both analytical Lots. Suppliers will be asked, as part of the tender, which is their preference between Lot 1 and 2 (surveying) and Lot 3 and 4 (analytical). If the same supplier wins either 1 and 2 or 3 and 4, they will be awarded to the lot which was noted as their preference and will be ranked to 2nd place for the other Lot. The 2nd placed supplier will then be ranked number 1.

For any work above 10 000 GBP, all suppliers within each Lot will be invited to bid and these will be awarded solely on price.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 125 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Contract is for 1 year with the option to extend for a further 3 years in total (1 year + 1 + 1 + 1).

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2 stage process:

Stage 1 — Pre-Qualification via the ESPD (Scotland). The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this OJEU Notice that detail specific requirements. Bidders must:

a) Pass the minimum standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1), III.1.2) and III.1.3) (‘Minimum level(s) of standards possibly required’) of this Notice.

b) Complete the scored ESPD Section 4C found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3) (‘List and brief description of selection criteria’) of this Notice. Section 4C will be scored as per the scoring methodology detailed below. The six highest scoring bidders in each Lot will be invited to submit a tender.

Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting — ESPD Section 4C scoring methodology:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting: [edit as required, match with III.1.3) content and PCS-T].

4C.1.2 Experience (60 percent).

4C.2 Technicians/Technical Bodies (20 percent).

4C.3 Technical Facilities and Measures (20 percent).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Surveying — Kings Buildings and Meds and Vets

Lot No: 2

II.2.2)Additional CPV code(s)

90650000

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

The University of Edinburgh invites competitive tenders for an Estate wide Asbestos Consultancy Service Framework. Consultants appointed to Lot 2 will provide a full range of asbestos surveying services within Kings Buildings and Meds and Vets areas of Campus.

The University is looking to appoint Consultants that will show a willingness to share best practice and have a proactive approach to the continuous improvement of the service over the contract period.

The University has a population of over 29 000 students and 7 500 staff. University activity is spread over approximately 750 buildings in five locations covering 800 000 square metres around Edinburgh and beyond.

The successful Consultants must be willing to play an active and effective role as a partner in understanding the needs and requirements of a large and complex building stock and will be expected to support the University through the delivery of a comprehensive package of services.

Services will include, but not be limited to:

— Management surveys;

— Refurbishment and Demolition surveys;

— Bulk sampling;

— Identification of asbestos by PLM;

— SEM analysis;

— Density/Water Absorption Testing;

— Project liaison and oversight;

— Attendance to emergency situations; and

— The provision of expert professional advice.

The Suppliers appointed to the Framework will be required to provide services 24 hours a day, 52 weeks a year; as well as providing an emergency response service.

Each of the Lots will be ranked with 4 suppliers with the 1st ranked supplier being offered any work that falls below 10 000 GBP. Suppliers can choose to bid for all or some of the Lots however the same supplier will not be ranked 1st for both surveying Lots or both analytical Lots. Suppliers will be asked, as part of the tender, which is their preference between Lot 1 and 2 (surveying) and Lot 3 and 4 (analytical). If the same supplier wins either 1 and 2 or 3 and 4, they will be awarded to the lot which was noted as their preference and will be ranked to 2nd place for the other Lot. The 2nd placed supplier will then be ranked number 1.

For any work above 10 000 GBP, all suppliers within each Lot will be invited to bid and these will be awarded solely on price.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 125 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

1 year with the option to extend for a further 3 years in total (1 year + 1 + 1 + 1).

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2 stage process:

Stage 1 — Pre-Qualification via the ESPD (Scotland). The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this OJEU Notice that detail specific requirements. Bidders must:

a) Pass the minimum standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1), III.1.2) and III.1.3) (‘Minimum level(s) of standards possibly required’) of this Notice.

b) Complete the scored ESPD Section 4C found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3) (‘List and brief description of selection criteria’) of this Notice. Section 4C will be scored as per the scoring methodology detailed below. The 6 highest scoring bidders in each Lot will be invited to submit a tender.

Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting — ESPD Section 4C scoring methodology:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting: [edit as required, match with III.1.3) content and PCS-T].

4C.1.2 Experience (60 percent).

4C.2 Technicians/Technical Bodies (20 percent).

4C.3 Technical Facilities and Measures (20 percent).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Analytical — Central and Accommodation Services

Lot No: 3

II.2.2)Additional CPV code(s)

90650000

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

The University of Edinburgh invites competitive tenders for an Estate wide Asbestos Consultancy Service Framework. Consultants appointed to Lot 3 will provide a full range of asbestos analytical services within Central and Accommodation Services areas of Campus.

The University is looking to appoint Consultants that will show a willingness to share best practice and have a proactive approach to the continuous improvement of the service over the contract period.

The University has a population of over 29 000 students and 7 500 staff. University activity is spread over approximately 750 buildings in 5 locations covering 800 000 square metres around Edinburgh and beyond.

The successful Consultants must be willing to play an active and effective role as a partner in understanding the needs and requirements of a large and complex building stock and will be expected to support the University through the delivery of a comprehensive package of services.

Services will include, but not be limited to:

— Air monitoring;

— Fibre counting;

— Clearance testing;

— SEM analysis;

— Density/Water Absorption Testing;

— Project liaison and oversight;

— Attendance to emergency situations; and

— The provision of expert professional advice.

The Suppliers appointed to the Framework will be required to provide services 24 hours a day, 52 weeks a year; as well as providing an emergency response service.

Each of the Lots will be ranked with 4 suppliers with the 1st ranked supplier being offered any work that falls below 10 000 GBP. Suppliers can choose to bid for all or some of the Lots however the same supplier will not be ranked 1st for both surveying Lots or both analytical Lots. Suppliers will be asked, as part of the tender, which is their preference between Lot 1 and 2 (surveying) and Lot 3 and 4 (analytical). If the same supplier wins either 1 and 2 or 3 and 4, they will be awarded to the lot which was noted as their preference and will be ranked to 2nd place for the other Lot. The 2nd placed supplier will then be ranked number 1.

For any work above 10 000 GBP, all suppliers within each Lot will be invited to bid and these will be awarded solely on price.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Price – Weighting: 20
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

1 year with the option to extend for a further 3 years in total (1 year + 1 + 1 + 1).

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2 stage process:

Stage 1 — Pre-Qualification via the ESPD (Scotland). The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this OJEU Notice that detail specific requirements. Bidders must:

a) Pass the minimum standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1), III.1.2) and III.1.3) (‘Minimum level(s) of standards possibly required’) of this Notice.

b) Complete the scored ESPD Section 4C found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3) (‘List and brief description of selection criteria’) of this Notice. Section 4C will be scored as per the scoring methodology detailed below. The six highest scoring bidders in each Lot will be invited to submit a tender.

Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting — ESPD Section 4C scoring methodology:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting: [edit as required, match with III.1.3) content and PCS-T].

4C.1.2 Experience (60 percent).

4C.2 Technicians/Technical Bodies (20 percent).

4C.3 Technical Facilities and Measures (20 percent).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Analytical — Kings Buildings and Meds and Vets

Lot No: 4

II.2.2)Additional CPV code(s)

90650000

II.2.3)Place of performance

NUTS code: UKM25

II.2.4)Description of the procurement:

The University of Edinburgh invites competitive tenders for an Estate wide Asbestos Consultancy Service Framework. Consultants appointed to Lot 4 will provide a full range of asbestos analytical services within Kings Buildings and Meds and Vets areas of Campus.

The University is looking to appoint Consultants that will show a willingness to share best practice and have a proactive approach to the continuous improvement of the service over the contract period.

The University has a population of over 29 000 students and 7 500 staff. University activity is spread over approximately 750 buildings in five locations covering 800 000 square metres around Edinburgh and beyond.

The successful Consultants must be willing to play an active and effective role as a partner in understanding the needs and requirements of a large and complex building stock and will be expected to support the University through the delivery of a comprehensive package of services.

Services will include, but not be limited to:

— Air monitoring;

— Fibre counting;

— Clearance testing;

— SEM analysis;

— Density/Water Absorption Testing;

— Project liaison and oversight;

— Attendance to emergency situations; and

— The provision of expert professional advice.

The Suppliers appointed to the Framework will be required to provide services 24 hours a day, 52 weeks a year; as well as providing an emergency response service.

Each of the Lots will be ranked with 4 suppliers with the 1st ranked supplier being offered any work that falls below 10 000 GBP. Suppliers can choose to bid for all or some of the Lots however the same supplier will not be ranked 1st for both surveying Lots or both analytical Lots. Suppliers will be asked, as part of the tender, which is their preference between Lot 1 and 2 (surveying) and Lot 3 and 4 (analytical). If the same supplier wins either 1 and 2 or 3 and 4, they will be awarded to the lot which was noted as their preference and will be ranked to 2nd place for the other Lot. The 2nd placed supplier will then be ranked number 1.

For any work above 10 000 GBP, all suppliers within each Lot will be invited to bid and these will be awarded solely on price.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Price – Weighting: 20
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

1 year with the option to extend for a further 3 years in total (1 year + 1 + 1 + 1).

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2 stage process:

Stage 1 — Pre-Qualification via the ESPD (Scotland). The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this OJEU Notice that detail specific requirements. Bidders must:

a) Pass the minimum standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1), III.1.2) and III.1.3) (‘Minimum level(s) of standards possibly required’) of this Notice.

b) Complete the scored ESPD Section 4C found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3) (‘List and brief description of selection criteria’) of this Notice. Section 4C will be scored as per the scoring methodology detailed below. The six highest scoring bidders in each Lot will be invited to submit a tender.

Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting — ESPD Section 4C scoring methodology:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting: [edit as required, match with III.1.3 content and PCS-T].

4C.1.2 Experience (60 percent).

4C.2 Technicians/Technical Bodies (20 percent).

4C.3 Technical Facilities and Measures (20 percent).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Statement for ESPD 4A.2.

Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. This includes the following for each Lot:

Lots 1 and 2:

— UKAS accreditation (or equivalent) for counting and identification of asbestos fibres in air and bulk materials using SEM.

— UKAS accreditation (or equivalent) for sampling of bulk materials for asbestos identification.

— UKAS accreditation (or equivalent) for identification of asbestos in bulk materials.

— UKAS accreditation (or equivalent) for surveying for asbestos in premises (Management and Refurbishment/Demolition Survey).

Lots 3 and 4:

— UKAS accreditation (or equivalent) for counting and identification of asbestos fibres in air and bulk materials using SEM.

— UKAS accreditation (or equivalent) for sampling of air for fibre counting.

— UKAS accreditation (or equivalent) for fibre counting.

— UKAS accreditation (or equivalent) for 4 stage clearance.

Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Statement for ESPD 4B.1.1.

Bidders will be required to have a minimum ‘general’ yearly turnover of 1 million GBP for the last 3 years.

Statement for ESPD 4B.3.

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

Statement for ESPD 4B.5.1 and 4B.5.2.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP.

Public Liability Insurance = 10 000 000 GBP.

Professional Indemnity Insurance = 5 000 000 GBP.

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Note: In PCS-T, responses to 4C.1.2 should be given as clearly labelled attachments to this question. Responses for the remaining 4C questions should be clearly labelled and attached to the General Attachments area in the PCS-T Technical Envelope. Where multiple statements correspond to a single ESPD question, suppliers must have regard for all statements when submitting responses.

Statement for ESPD 4C.1.2.

Statement 1.

4C.1.2a) Bidders will be required to provide two examples (within the last 2 years) that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4) of the OJEU Contract Notice. The two examples must cover both of the following areas of work. Bidders will be scored down if they don’t cover both areas noted below, for each Lot:

If applying for Lots 1 and 2:

— A refurbishment/demolition survey;

— A management survey.

If applying for Lots 3 and 4:

— A large scale analytical/site management job;

— An analytical term maintenance contract.

4C.1.2b) Bidders will be required to give The University permission to contact referees with details of their response to ‘4C.1.2 Statement 1’ Referees should be familiar with the 2 examples submitted.

Note:

Bidders’ referee will be asked to score criteria established by the University including an overall score for satisfaction. They will be asked to allocate a score out of 4 (based on the scoring methodology detailed above) for each example. The University will use this overall score to allocate a weighted score for question 4C.1.2.

Statement for ESPD 4C.2.

Bidders will be required to confirm details of the relevant qualifications, continued professional development, evidence of competence and experience of their Project Manager.

Note:

Bidders should confirm that if appointed as a UoE Service Provider, then any changes to their Project Manager must be agreed with UoE Prior to this person commencing work on the UoE Framework.

Response should be no more than 1 side A4. If applying for Surveying (Lots 1 and 2) and Analytical (Lots 3 and 4) then please attach a response for each.

Statement for ESPD 4C.3.

4C.3a) Bidders will be required to demonstrate how Project Managers maintain an overview of the progress of contracts including, planning, monitoring and quality control.

Response should be no more than 1 side of A4. If applying for Surveying (Lots 1 and 2) and Analytical (Lots 3 and 4) then please attach a response for each.

4C.3b) Bidders will be required to demonstrate that they have the appropriate support resources available on-site to deliver the types of requirements detailed in II.2.4) in the Contract notice.

Response should be no more than 1 side of A4. If applying for Surveying (Lots 1 and 2) and Analytical (Lots 3 and 4) then please attach a response for each.

Minimum level(s) of standards possibly required:

Minimum Standards ESPD Section 4D, Quality Management and Health and Safety.

1st Statement ESPD 4D.1 Quality Management. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

2nd Statement ESPD 4D.1 Health and Safety. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

1st Statement ESPD 4D1.1 Quality Management. If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

2nd Statement ESPD 4D1.1 Health and Safety. If the bidder does not hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must have the following:

A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale relevant to the nature and scale of your operations and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant operations and set out your company’s responsibilities of H&S management and compliance with legislation.

Note: Organisations with fewer than five employees are not required by law to have a documented policy statement.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/09/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/11/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

June 2019 if the full 3 year extensions are made use of.

VI.2)Information about electronic workflows

VI.3)Additional information:

Community Benefits not included as part of this contact because project is under GBP4M.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 6224. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref: 457473).

VI.4)Procedures for review

VI.4.1)Review body

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316502508Internet address:http://www.ed.ac.uk/schools-departments/procurement/supplying
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/08/2016

 

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