University of Edinburgh Lift Consultant Tender

Lift Consultant (Maintenance)Tender submissions to be received no later than 12:00 22.3.2017.

United Kingdom-Edinburgh: Lift-maintenance services

2017/S 035-063331

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316502506
E-mail: katie.bisset@ed.ac.uk
NUTS code: UKM25

Internet address(es):Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile:http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via:https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

EC0760 Lift Consultant (Maintenance).

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

EC0760 Lift Consultant (Maintenance)Tender submissions to be received no later than 12:00 22.3.2017. We wish to put in place a contract agreement for a period of up to 4 years commencing on May 2017.

II.1.5)Estimated total value

Value excluding VAT: 190 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

II.2)Description

II.2.1)Title:

EC0760 Lift Consultant (Maintenance)

Lot No: 2

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKM25

Main site or place of performance:

Lot 2 Peripheral Area.

II.2.4)Description of the procurement:

We wish to put in place a Contract Agreement which covers the period from May 2017 with the option to extend for a further period of 2 years (1 year + 1 year)

Question Technical weightings

Q1 = 10 percent

Q2 = 4 percent

Q3 = 7 percent

Q4 = 5 percent

Q5 = 5 percent

Q6 = 4 percent

Q7 = 4 percent

Q8 = 5 percent

Q9 = 5 percent

Q10 = 5 percent

Q11 = 6 percent

Cost — the bidder who submits the lowest cost will be awarded the maximum score (40 percent) and others awarded a score pro rata, in relation to the lowest bid.

Please note the estimated value detailed in this advert relates to the combined value of both lots.

The Contract will be awarded in 2 separate lots and Consultant will be asked to tender separately for each lot. The University will appoint a total of 2 different Consultants onto the Contract (Lots 1 — 2) with 1 different Consultant awarded to each Lot.

The Tenderer with the highest MEAT (most economically advantageous tender) score in each Lot area will win that Lot. If Tenderers are bidding for more than 1 Lot area, and are the highest MEAT score in more than 1 lot then they will be awarded the Lot with the highest spend value (Lot 1), with the next highest MEAT scoring contractor being awarded Lot 2.

Successful Consultants will not be allocated more than 1 Lot.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 190 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

EC0760 Lift Consultant (Maintenance)

Lot No: 1

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKM25

Main site or place of performance:

As detailed within our ITT documentation.

II.2.4)Description of the procurement:

Lot 1 Central Area Lifts.

We wish to put in place a Contract Agreement which covers the period from May 2017 for a period of 2 years with the option to extend for a further period of 2 years (1 year + 1 year).

Question Technical weightings

Q1 = 10 percent

Q2 = 4 percent

Q3 = 7 percent

Q4 = 5 percent

Q5 = 5 percent

Q6 = 4 percent

Q7 = 4 percent

Q8 = 5 percent

Q9 = 5 percent

Q10 = 5 percent

Q11 = 6 percent

Cost — the bidder who submits the lowest cost will be awarded the maximum score (40 percent) and others awarded a score pro rata, in relation to the lowest bid.

Please note the estimated value as stated in this notice relates to the combined value of both lots.

Successful Consultants will not be allocated more than 1 Lot.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 190 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

ESPD Statement 4.B.1.1 General turnover we require 47 500 GBP per annum

ESPD Statement 4.B.5.1 Employers Liability Insurance 5 000 000 GBP

ESPD Statement 4.B.5.1 Public Liability Insurance 10 000 000 GBP

ESPD Statement 4.B.5.1 Professional Indemnity Insurance 5 000 000 GBP.

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As detailed within the ITT documentation package.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/03/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 03/07/2017

IV.2.7)Conditions for opening of tenders

Date: 22/03/2017

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Question 1

Please describe in detail of how your organisation will deliver and manage. The Scope of Services provided in Schedule 3 items a, b, c, d, e, all as outlined in this ITT document. Including any changes your organisation may require to make to your current policy and procedures including timescales etc.

Question 2

Within the last 3 years please provide summary information which details the number of Lift Maintenance Management and Lift Design contracts your organisation has been awarded.

Question 3

Within your tender response please detail what you believe to be the critical key risks associated with the management of this contract and then provide a brief summary of how these key risks will be addressed via this Contract.

Question 4

Answer each question separately

Please provide a CV (Which details the name, qualifications and experience) of the individual your organisation proposes to designate as Contract (Account) Manager for this contract.

— Provide the Geographical location (Main Office) where the Contracts (Account) Manager will be based from.

— Please provide the name/s and experience of any dedicated administration, invoice and billing contact/s.

— State how your organisation will cater for any change in key Personnel, especially the Contracts (Accounts) Manager, to ensure there will be no disruption to the provision of the contract.

Question 5

Please describe the methodology and communication channels you propose to use on this contract to provide timely reporting information and advice to the University and Lift Term Maintenance Contractor.

Question 7

Explain how any complaints associated with the management of the contract will addressed and detail the timescales and escalation procedures involved for complaint resolution.

Question 8

Please provide information with regards to contract/s which you have undertaken over the last three years where your client has successfully implemented your proposal/s and this has resulted in your client being able to maintain continuous improvement.

Question 9

Tenderers should provide information of any additional value services and innovative solutions that already exist within your organisation. Which can be provided under the Contract, detailing the degree of improvement this / these innovations will bring. The viability of the proposed innovation and provide indicative costs for any chargeable elements.

Question 10

Please advise if you propose to utilise your own in-house personnel and or is it your intention to utilise sub-contracted staff to carry out any elements of the contract.

If yes then please provide details of your proposed sub-contractor /s.

Please also advise on how you will ensure that the sub-contractors personnel are adequately trained and how they maintain their technical knowledge.

Please advise as to the level of supervision your organisation will put in place with regards to the management of the contract. Whether in house staff or sub-contractors.

Question 11

Please provide details on how your organisation maintains the knowledge, experience and skill sets of your employees

Question 12

Please submit the relevant sections of your organisations Health and Safety Policy relating to this contract and describe in detail as to how you would manage any reported Health and Safety issues. Particular emphasis on our Insurance Inspectors Health and Safety report defects and the safety of all onsite UOE staff, students and general public.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7696. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:480771).

VI.4)Procedures for review

VI.4.1)Review body

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316502506
E-mail: katie.bisset@ed.ac.ukInternet address:http://www.ed.ac.uk/schools-departments/procurement/supplying

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/02/2017

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