University Of Essex Cleaning Requirements

University Of Essex Cleaning Requirements

Framework agreement to facilitate the delivery of our summer accommodation cleaning requirements at our Colchester Campus over the next 4 years.

United Kingdom-Colchester: Accommodation cleaning services

2018/S 036-078626

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University Of Essex
Wivenhoe Park
Colchester
CO4 3SQ
United Kingdom
Contact person: Nigel Hopgood
Telephone: +44 206874217
E-mail: procure@essex.ac.uk
NUTS code: UKH3
Internet address(es):Main address: www.essex.ac.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./732C2AQ3J3
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./X83846546H
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

T687 Summer and Ad Hoc Cleaning Framework

Reference number: T687

II.1.2)Main CPV code

90911100

II.1.3)Type of contract

Services

II.1.4)Short description:

The University Of Essex seeks to create a framework agreement to facilitate the delivery of our summer accommodation cleaning requirements at our Colchester Campus over the next 4 years, commencing May 2018.

Up to 7 suitably experienced and capable contractors will be awarded positions on the framework. Call off contracts for individual cleaning service packages will be placed either by direct award or mini-competition, at the discretion of the University.

Contractors will be required to clean student accommodation in preparation for delegates attending summer events at the University. This activity requires a high level of contractor operative resource to be applied over several short periods during each summer to cover the circa 800 rooms that will require cleaning during the space of just a few days. Therefore, a proven track record in successfully resourcing, training and managing sufficient resources must be demonstrated.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90911200

II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:

Essex.

II.2.4)Description of the procurement:

The University Of Essex seeks to create a framework agreement to facilitate the delivery of our summer accommodation cleaning requirements at our Colchester Campus over the next 4 years, commencing May 2018.

Up to 7 suitably experienced and capable contractors will be awarded positions on the framework. Call off contracts for individual cleaning service packages will be placed either by direct award or mini-competition, at the discretion of the University.

Contractors will be required to clean student accommodation in preparation for delegates attending summer events at the University. This activity requires a high level of contractor operative resource to be applied over several short periods during each summer to cover the circa 800 rooms that will require cleaning during the space of just a few days. Therefore, a proven track record in successfully resourcing, training and managing sufficient resources must be demonstrated.

In addition, the framework contractors may be requested to deliver other Ad Hoc cleaning services as and when required. These services will be called off via direct award using the schedule of rates submitted or via mini-competition. Contractors must be able to deliver both types of cleaning service required.

In order to express an interest and participate in the tender process, applicants not already registered must sign up to the e-sourcing website as a supplier at: www.delta-esourcing.com

Once registered, applicants must access the tender event and download the tender pack at:

http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./732C2AQ3J3

During the period 21.2.2018 to 15.3.2018 only, all applicants must attend the University of Essex Colchester Campus to survey and fully understand the service location and its requirements.

All points of service clarification will be recorded and shared with other applicants.

Applicant visits to Campus are by appointment only and must be arranged with the University Of Essex Accommodation Team, contact details of which are included within the tender document.

The time/closing date for expressions of interest, in the form of a fully completed tender submission, is midday on 22.3.2018.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2018
End: 30/04/2022
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/03/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.paessex.gov.uk/tenders/UK-UK-Colchester:-Accommodation-cleaning-services./732C2AQ3J3

To respond to this opportunity, please click here:

https://www.paessex.gov.uk/respond/732C2AQ3J3

GO Reference: GO-2018219-PRO-11937818.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079477882Internet address:www.justice.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/02/2018

 

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