University of Essex Office Furniture Tender

University of Essex Office Furniture Tender

Lot 1 – Core List for Office Furniture.

United Kingdom-Colchester: Furniture

2019/S 126-307964

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Essex
Colchester
CO4 3SQ
United Kingdom
E-mail: procure@essex.ac.uk
NUTS code: UKH3
Internet address(es):Main address: https://www.essex.ac.uk/
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

T730 Provision of furniture and related services

Reference number: DN34

II.1.2)Main CPV code

39100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The University of Essex is commencing this tender opportunity for the supply of different types of furniture including but not limited to office, breakout, laboratory, outdoor, reception, café / bistro, and integrated secure ICT desking furniture.

There will be 3 lots. Lot 1 is for a core list of office furniture, Lot 2 is for design led furniture projects and Lot 3 is for specialist ergonomic furniture.

Estimated Framework Agreement value excluding VAT between 0 GBP — 8 000 000 GBP.

II.1.5)Estimated total value

Value excluding VAT: 8 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Core List for Office Furniture (0 GBP — 1 500 000 GBP)

Lot No: 1

II.2.2)Additional CPV code(s)

39130000
39153000

II.2.3)Place of performance

NUTS code: UKH3

II.2.4)Description of the procurement:

The scope of Lot 1 includes, but is not limited to, provision of the following:

— office desking and cable management,

— meeting room furniture,

— height adjustable desking,

— pedestals,

— wooden storage,

— screens,

— acoustic panels,

— office seating.

Optional: removal and disposal of any existing furniture that will be replaced by a core list item.

The University of Essex has 3 locations within Essex which furniture supplies may need to be delivered to throughout the life of the proposed contract: Colchester Campus (Wivenhoe Park, Colchester CO4 3SQ),Southend Campus (Elmer Approach, Southend-on-Sea SS1 1LW) and Loughton Campus (Hatfields, Rectory Lane, Loughton IG10 3RY).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Design Led Furniture Projects (0 GBP — 6 000 000 GBP)

Lot No: 2

II.2.2)Additional CPV code(s)

39100000
39151000
39151300
39153000
39155000
39156000
39157000
39180000
79934000

II.2.3)Place of performance

NUTS code: UKH3

II.2.4)Description of the procurement:

The scope of Lot 2 includes, but is not limited to, provision of the following:

— office desking and cable management,

— lecture and seminar furniture,

— conference furniture,

— height adjustable desking,

— pedestals,

— wooden storage,

— screens,

— acoustic panels,

— office seating and conference seating,

— acoustic pods and booths,

— wooden and metal storage units,

— bar/restaurant furniture,

— laboratory furniture,

— outdoor furniture,

— integrated secure ICT desking,

— reception furniture,

— breakout furniture,

— café furniture/bistro furniture,

— library furniture.

Optional: removal and disposal of any existing furniture related to the project.

The University of Essex has 3 locations within Essex which furniture supplies may need to be delivered to throughout the life of the proposed contract: Colchester Campus (Wivenhoe Park, Colchester, CO4 3SQ), Southend Campus (Elmer Approach, Southend-on-Sea, SS1 1LW) and Loughton Campus (Hatfields, RectoryLane, Loughton, IG10 3RY).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Specialist Ergonomic Furniture (0 GBP — 500 000 GBP)

Lot No: 3

II.2.2)Additional CPV code(s)

39100000
39130000
39151000
79934000

II.2.3)Place of performance

NUTS code: UKH3

II.2.4)Description of the procurement:

The scope for Lot 3 Specialist Ergonomic Furniture is for the provision of any specialist ergonomic furniture including but not limited to:

— height adjustable desk (sit/stand desk) manual and electric,

— height adjustable platforms,

— specialist ergonomic chairs,

— bariatric chairs,

— high stools, kneeling and saddle chairs,

— floor matts,

— replacement parts.

Optional: Removal and disposal of any existing furniture.

The University of Essex has three locations within Essex which furniture supplies may need to be delivered to throughout the life of the proposed contract: Colchester Campus (Wivenhoe Park, Colchester, CO4 3SQ), Southend Campus (Elmer Approach, Southend-on-Sea, SS1 1LW) and Loughton Campus (Hatfields, RectoryLane, Loughton, IG10 3RY).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

The University reserves the right to use electronic auctions throughout the life of this Framework Agreement.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 245-560398

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The University reserves the right to cancel the procurement at any stage of the process and not to proceed with the award of any contract. The University shall not be liable for interested parties’ or tenderers’ costs in relation to this procurement in any circumstances.

The University is conducting this procurement on behalf of itself and any members of its group from time to time. The successful tenderer may be required to participate in works related economic, social and environmental regeneration of the area in and around the place of delivery. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.

The estimated value indicated at II.1.5) is indicative only. Each bidder shall be responsible for its own costs and expenses incurred in participating in this process.

VI.4)Procedures for review

VI.4.1)Review body

The Royal Courts of Justice
London
WC2A 2LL
United KingdomInternet address: https://theroyalcourtsofjustice.com/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The University will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers.

The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Generally, such action must be brought within 30 days form the date the aggrieved party knew or ought to have known about the breach.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/07/2019

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