University of Glasgow Graphic Design Services Framework

University of Glasgow Graphic Design Services Framework

The graphic design services required are for print and digital output.

United Kingdom-Glasgow: Graphic design services

2017/S 131-268006

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Glasgow
Procurement Office, (Tay House)
Glasgow
G12 8QQ
United Kingdom
Contact person: Please make contact through the Public Contracts site to Hannah Bond, Quoting Ref: PURCH1505
Telephone: +44 1413305476
E-mail: Hannah.Bond@glasgow.ac.uk
Fax: +44 0000000000
NUTS code: UKM34
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for Graphic Design Services.

Reference number: PURCH1505

II.1.2)Main CPV code

79822500

II.1.3)Type of contract

Services

II.1.4)Short description:

PURCH1505 Framework Agreement for Graphic Design Services.

The University wishes to award a Framework Agreement for Graphic Design Services due to the current Framework coming to an end in Jan 2018.

The graphic design services required are for print and digital output that covers a range of marketing collateral from small and medium-sized publications to large-scale marketing campaigns.

The University’s Marketing, Recruitment and International Office and Procurement Office have managed the current framework for the past 4 years to meet the needs of all University activity. This has been a success and is a model that will be used for the new framework.

The appointed agencies must be able to provide the same level of service, input and accuracy as our in-house team ensuring the University’s brand identity, reputation, quality and key messages are promoted at every opportunity.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Simple straightforward graphic design for print and digital output

Lot No: 1

II.2.2)Additional CPV code(s)

79822500

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

Lot 1 — simple straightforward graphic design for print and digital output (e.g. posters, flyers, brochures, adverts, infographics).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The University may wish to extend the agreement 2 x 12-Month periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 6
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Suppliers can only choose 1 of the 2 lots to be considered for, therefore please confirm which lot you are tendering for in your ESPD submission — Part A — Qualification — Section 1.13.

II.2)Description

II.2.1)Title:

Complex brand and design services across a range of media.

Lot No: 2

II.2.2)Additional CPV code(s)

79822500

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Glasgow.

II.2.4)Description of the procurement:

Lot 2 — Complex brand and design services across a range of media, requiring consultative input, creative concept and brand development, additional services such as copywriting, microsite development, art direction and photography.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The University may wish to extend the agreement 2 x 12-Month periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 6
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Suppliers can only choose 1 of the 2 lots to be considered for, therefore please confirm which lot you are tendering for in your ESPD submission — Part A — Qualification — Section 1.13.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See Documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/08/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/09/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Tender documents available from Public Contracts Scotland.

Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx

Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.

Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.

Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.

Freedom of Information

The Freedom of Information (Scotland) Act 2002, which came into force on 1.1.2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.

As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets 1 or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as ‘confidential’ or ‘commercial in confidence’ to enable it to be protected from disclosure.

University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.

Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=503371

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:503371)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=503371

VI.4)Procedures for review

VI.4.1)Review body

University of Glasgow
Procurement Office, (Tay House)
Glasgow
G12 8QQ
United Kingdom
Telephone: +44 1413304113
Fax: +44 0000000000Internet address:http://www.gla.ac.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/07/2017

 

Related Posts

HS2 Graphic Design Contract

Design, Print and Web Development Contract

Invitation to Tender for Design and Production of Marketing Materials

Marketing and Communications Creative Support Contract

Creative Services Tender

Enjoyed this post? Share it!