University of Leeds Landscape Maintenance Service

University of Leeds Landscape Maintenance Service

The University of Leeds is inviting formal Tenders to deliver a Landscape Maintenance service on all the University’s owned or managed residential sites located throughout Leeds.

United Kingdom-Leeds: Agricultural, forestry, horticultural, aquacultural and apicultural services

2016/S 132-238377

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leeds
Woodhouse Lane
Contact point(s): Central Purchasing
LS2 9JT Leeds
United Kingdom
E-mail: centralpurchasing@adm.leeds.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Residential Services: Landscape Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Leeds is inviting formal Tenders to deliver a Landscape Maintenance service on all the University’s owned or managed residential sites located throughout Leeds.

II.1.6)Common procurement vocabulary (CPV)

77000000, 77300000, 77310000, 77330000, 77340000, 77341000, 77342000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of Leeds (the ‘University’) is inviting submission of formal tenders to deliver a Landscape Maintenance Service. The University will appoint the Supplier using the ‘Open Procedure’ in accordance with Regulation 27 of the Public Contracts Regulations 2015 (the ‘Regulations’).
The contract is for a period of two (2) years with the option to extend for two (2) further one (1) year periods subject to satisfactory performance (i.e. 2+1+1 years).
The University of Leeds is inviting formal Tenders to deliver a Landscape Maintenance service on all the University’s owned or managed residential sites located throughout Leeds.
The service required by the University broadly consists of the following:
1. Grass cutting, grass maintenance, hedge cutting, small tree, shrub maintenance and pesticide application;
2. Total weed control in certain grass areas, shrub borders, paths, boundary fences/walls and roads;
3. Identification and reporting of harmful weeds and invasive non-native plants;
4. Preparation and maintenance of bedding displays and planted areas;
5. Leaf removal, path and road surface sweeping and other miscellaneous works as required;
6. Minor landscape works to existing areas, such as shrub planting, turfing, soils and seeding and general site improvements;
7. Maintenance of external floral displays.
Detailed specifications for each of these services and the general requirements that the Contractor must comply with are provided in the ‘Specification of Requirements’ document.
Estimated value excluding VAT: 600 000 GBP

II.2.2)Information about options

Options: yes

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

In the event of a group of Contractors submitting an acceptable offer, it will be necessary for each member of the group to sign an undertaking that each company or firm in the group will be jointly and severably responsible for the due performance of the contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint or group bidders shall be jointly and severably liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire (PQQ) will be used to test that suppliers meet the minimum levels of suitability. The questions set are considered relevant and proportionate to the complexity and risks associated with the requirements of the Residential Services Landscape Maintenance contract.
Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Pre-Qualification Instructions’ document and PQQ and Invitation to Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Pre-Qualification Instructions’ document and PQQ and Invitation to Tender document.
Minimum level(s) of standards possibly required: Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Pre-Qualification Instructions’ document and PQQ and Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Pre-Qualification Instructions’ document and PQQ and Invitation to Tender document.
Minimum level(s) of standards possibly required:
Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Pre-Qualification Instructions’ document and PQQ and Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 55

2. Cost. Weighting 45

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Z/2427

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.8.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.8.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
United Kingdom
Telephone: +44 2079477882
Internet address: http://www.justice.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any appeals should be promptly brought to the attention of the Head of Procurement of the University at the email address specified in Section I.1) and will be dealt with in accordance with the requirements of the Public Contract Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Leeds
Woodhouse Lane
LS2 9JT Leeds
United Kingdom
E-mail: centralpurchasing@adm.leeds.ac.uk

VI.5)Date of dispatch of this notice:

7.7.2016

 

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