University of Nottingham Core IT Services Framework

University of Nottingham Core IT Services Framework

The University of Nottingham is seeking to implement a framework for the supply of Core IT services including the provision of hardware, software and related services. The framework will be structured in 2 Lots.

United Kingdom-Nottingham: IT services: consulting, software development, Internet and support

2018/S 037-080740

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Nottingham
Procurement Department, C50, King’s Meadow Campus, Lenton Lane
Nottingham
NG7 2NR
United Kingdom
Contact person: Sally Hopkin
Telephone: +44 1158232230
E-mail: sally.hopkin@nottingham.ac.uk
NUTS code: UKF14
Internet address(es):Main address: www.nottingham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofnottingham/aspx/Home

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofnottingham/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofnottingham/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Core IT Services Framework

Reference number: PROC SH ITT/881

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Nottingham is seeking to implement a framework for the supply of Core IT services including the provision of hardware, software and related services. The framework will be structured in 2 Lots:

Lot 1: User devices.

Lot 2: Infrastructure.

There will be a single supplier for each Lot.

The framework agreement established by this tender will be open to use by Nottingham Trent University (Registered Charity Number 517713) including it’s partnerships, subsidiaries, associates and the Nottingham Trent Students Union.

No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.

II.1.5)Estimated total value

Value excluding VAT: 90 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

User Devices

Lot No: 1

II.2.2)Additional CPV code(s)

72500000
48000000
48900000
50300000
51300000
51600000
72000000
72100000
72200000
72300000
72400000
72600000
72800000

II.2.3)Place of performance

NUTS code: UKF14
Main site or place of performance:

University of Nottingham UK Campuses.

II.2.4)Description of the procurement:

The provision of services relating to User Devices in line with the published service catalogue to include provision of hardware, software, consultancy and related services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 45 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework agreement initial term will be 24 months with the option to extend for a further 2 x 12 month periods.

No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

As described in the published procurement documents.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: NA

II.2.14)Additional information

Due to the nature of this framework agreement covering a wide range of requirements, it is highly lightly that a number of EU funded projects will make call-off orders under this framework. The specific EU funded projects and or programmes are not known at this point in time.

II.2)Description

II.2.1)Title:

Infrastructure

Lot No: 2

II.2.2)Additional CPV code(s)

72000000
72100000
72200000
72300000
72400000
72500000
72600000
72700000
72800000
72900000
48000000
48200000
48600000
48800000
48900000
50300000
51300000

II.2.3)Place of performance

NUTS code: UKF14
Main site or place of performance:

University of Nottingham UK Campuses.

II.2.4)Description of the procurement:

The provision of services relating to Infrastructure in line with the published service catalogue to include provision of hardware, software, consultancy and related services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 45 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework agreement initial term will be 24 months with the option to extend for a further 2 x 12 month periods.

No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

As described in the published tender documents.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: NA

II.2.14)Additional information

Due to the nature of this framework agreement covering a wide range of requirements, it is highly lightly that a number of EU funded projects will make call-off orders under this framework. The specific EU funded projects and or programmes are not known at this point in time.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents. The procurement documents can be accessed at: https://in-tendorganiser.co.uk/universityofnottingham/aspx/ITLogin.aspx

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/03/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/04/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This procurement will be managed electronically via the Contracting Authority’s e-Tendering Site. To participate in this procurement, participants must first be registered on the e-Tendering Site. If you have not yet registered on the e-Tendering Site, this can be done online at https://intendhost.co.uk/universityofnottingham by following the link ‘Register’. Full instructions for registration and use of the system can be found at https://intendhost.co.uk/universityofnottingham/aspx/BuyerProfiles \

Once you have registered on the e-Tendering Site, a registered user can express interest for a specific procurement. This is done by login into the e-Tendering Site, selecting Tenders > Current from the top navigation bar, locating the specific procurement you wish to express interest in, selecting view details and then scrolling down to the bottom of the page and clicking express interest on the right hand side.

As a user of the e-Tendering Site you will have access to In-Tend email messaging service which facilitates all correspondence sent to you and from you in relation to any specific procurement event. To make sure you receive our email notifications and to ensure our emails reach your inbox please add our e-Tendering Site host email domain @in-tend.co.uk to your safe senders list and check your spam filter settings. Please note it is your responsibility to access these emails on a regular basis throughout the procurement to ensure you have sight of all relevant information.

For technical assistance (only) on e-Tendering Site please contact In-Tend Support Desk email: support@in-tend.co.uk or via Telephone +441144070065. Responses must be published by the date in IV.3.4).

All correspondence and expressions of interest relating to this procurement must be made through the Contracting Authority’s e-Tendering Site: https://intendhost.co.uk/universityofnottingham Non-compliant expressions of interest will not be considered or acknowledged.

The Contracting Authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process related to the publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement (limited to the extent permitted under the Public Contracts Regulation 2015); and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the candidate. Electronic ordering, invoicing and payment may be used by the Contracting Authority under this contract.

In the event that this notice relates to the formation of a framework agreement, the value entered in SectionII.1.4) this is only an estimate, we cannot guarantee to candidates any business through the resulting agreement. If the Contracting Authority decides to enter into a framework agreement with the successful supplier this does not mean that there is any guarantee of subsequent contracts being awarded. Any orders placed under this framework agreement will form a separate contract under the scope of this framework agreement between the supplier(s) and the Contracting Authority. The Contracting Authority utilising the framework reserves the right to use any electronic portal during the life of the agreement.

The Contracting Authority reserves the right to procure some of their needs covered by this notice outside of this procurement exercise.

VI.4)Procedures for review

VI.4.1)Review body

University of Nottingham
Procurement, B50, Kings Meadow Campus, Lenton Lane
Nottingham
NG7 2NR
United Kingdom
Telephone: +44 1158232230
E-mail: sally.hopkin@nottingham.ac.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, the Contracting Authority has incorporated a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with a de-brief in the award decision at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract.

Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/02/2018

 

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