University of Nottingham Insurance Services Tender

University of Nottingham Insurance Services Tender

The University is seeking insurance cover for activities of the University of Nottingham and its subsidiary companies.

United Kingdom-Nottingham: Insurance services

2016/S 086-152575

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Nottingham
Kings Meadow Campus, Lenton Lane
Contact point(s): UKF14
NG7 2NR Nottingham
UNITED KINGDOM
E-mail: Julie.Greenfield@Nottingham.ac.uk

Internet address(es):

General address of the contracting authority: http://www.nottingham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofnottingham

Electronic access to information: https://in-tendhost.co.uk/universityofnottingham

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofnottingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Insurance Services 2016/2017.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services

NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University is seeking insurance cover for activities of the University of Nottingham and its subsidiary companies. The business activities of the University are Research and Education and other related activities. The duration of the agreements, 1 year with the options up to 3 years.

II.1.6)Common procurement vocabulary (CPV)

66510000, 66510000, 66516000, 66516500, 66514110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Motor, Directors and Officers, Employment Practices Liability, Professional Indemnity, Crime/Fidelity Guarantee and Pension Trustee Liability.
Estimated value excluding VAT: 210 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contracts will be for 1 year period. The university would welcome proposals for 3 year long term agreements.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.8.2016. Completion 31.7.2017

Information about lots

Lot No: 1 Lot title: Motor

1)Short description

Motor Insurance for Fleet of Vehicles.

2)Common procurement vocabulary (CPV)

66514110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.8.2016. Completion 31.7.2017
5)Additional information about lots

Lot No: 2 Lot title: Directors and Officers

1)Short description

Directors and Officers inc. Excess Layer Option.

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.8.2016. Completion 31.7.2017
5)Additional information about lots

Lot No: 3 Lot title: Employment Practice Liability

1)Short description

Employment Practice Liability.

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.8.2016. Completion 31.7.2017
5)Additional information about lots

Lot No: 4 Lot title: Professional Indemnity

1)Short description

Professional Indemnity.

2)Common procurement vocabulary (CPV)

66516500

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.8.2016. Completion 31.7.2017
5)Additional information about lots

Lot No: 5 Lot title: Crime/Fidelity Guarantee

1)Short description

Crime/Fidelity Guarantee.

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.8.2016. Completion 31.7.2017
5)Additional information about lots

Lot No: 6 Lot title: Pension Trustee Liability

1)Short description

Pension Trustee Liability.

2)Common procurement vocabulary (CPV)

66520000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.8.2016. Completion 31.7.2017
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required, but if a contract is awarded to a consortium, the contracting authority may require the consortium to have a designated lead organisation, all members will have joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with section 5 of the Public Contracts Regulations 2015 (as amended) on the basis of information provided in response to the procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents. The procurement documents can be accessed at http://intendhost.co.uk/universityofnottingham using the instructions detailed in III.2.1)

The Contracting Authority may take into account any of the following information:
(a) A copy of the audited accounts for the most recent 2 years;
(b) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation;
(c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;
(d) Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status);
(e) Where the Contracting Authority has specified a minimum level of economic and financial standing and/or a minimum financial threshold within the evaluation criteria of the procurement documents for this procurement.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Section 5 of the Public Contracts Regulations 2015 (as amended), on the basis of information provided in response to the procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Insurers and re-insurers regulated by the Financial Conduct Authority or an equivalent body. University mutual associations.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Scope and cover. Weighting 25

3. Account management. Weighting 5

4. Relevant sector knowledge and expertise. Weighting 2

5. Innovation. Weighting 2

6. Added value. Weighting 1

7. Claims handling. Weighting 15

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC JG ITT/771

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.5.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 31.5.2016 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: April 2017.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement will be managed electronically via the Contracting Authority’s e-Tendering Site. The participate in this procurement participants must first be registered on the e-Tendering site. If you have not yet registered on the e-Tendering site, this can be done online athttps://www.intendhost.com/Universityofnottingham/ by following the link Register. Full instructions for registration and use to the system can be found at https://www.intendhost.com/Universityofnottingham/aspx/BuyerProfiles Once you have registered on the e-Tendering site, a registered user can Express Interest for a specific procurement. This is done by login to the e-Tendering site, selecting Tenders and Current from the top navigation bar, locating the specific procurement you wish to Express Interest in, select View Details and then scroll down to the bottom of the page and click Express Interest on the right hand side. As a user of the e-Tendering site you will have access to In-Tend email messaging service which facilitates all correspondence sent to you and from you in relation to any specific procurement event. To make sure you receive our email notifications and to endure our emails reach your inbox, please add our e-Tendering Site host email domain @in-tend.co.uk to your safe sender list and check your spam filter settings. Please note it is your responsibility to access these emails on a regular basis throughout the procurement to ensure you have sight of all relevant information. For technical assistance (only) on e-Tendering Site, please contact In-Tend Support Desk email: support@intend.co.uk or via telephone +44 1144070065. Responses must be published by the date in IV.3.4)

All correspondence and expressions of interest relating to this procurement must be made through the contracting authority’s e-Tendering Site:https://www.in-tendhost.com/Universityofnottingham/ Non Compliant expressions of interest will not be considered or acknowledged.

The contracting authority reserves the right:
(i) Not to award any contract as a result of the procurement process related to the publication of this notice; and
(ii) To make whatever changes it may see fit to the content and structure of the procurement (limited to the extent permitted under the Public Contract Regulation 2015); and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the candidate. Electronic ordering, invoicing and payment may be used by the contracting authority under this contract.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Please refer to VI.4.2)
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, the contracting authority will incorporate a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with a de-brief on the award decision at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The University of Nottingham
Internet address: http://in-tend.co.uk/universityofnottingham

VI.5)Date of dispatch of this notice:

28.4.2016

 

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