University of Sunderland Minor Works Framework

University of Sunderland Minor Works Framework

The contractors will be invited to tender for minor building works (subject to the lot value) works that the Authority wishes to undertake, these would be direct contracts for the Authority and will mainly consist of building refurbishments.

United Kingdom-Sunderland: Construction work

2015/S 248-450746

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Sunderland
2nd Floor, Edinburgh Building, Chester Road
For the attention of: Peter Cogan
SR1 3SD Sunderland
UNITED KINGDOM
Telephone: +44 1915152470

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

South Durham University Technical College
c/o Xcel Centre, Long Tens Way, Aycliffe Business Park
DL5 6AP County Durham
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

University of Sunderland — Minor Works Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKC23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 15

Duration of the framework agreement

Duration in months: 46

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority seeks to develop a framework agreement for the following Minor Building Works Contractors.
The contractors will be invited to tender for minor building works (subject to the lot value) works that the Authority wishes to undertake, these would be direct contracts for the Authority and will mainly consist of building refurbishments.
It is envisaged that there will be five contractors appointed for each lot and contractors can be appointed for multiple or single lots.
The authority has existing frameworks in place for Project Management, Architectural, QS Services, Structural Engineers, CDMC and M&E Engineering Services. The University has a single Major Capital Contractor for projects over GBP 1 500 000 in value and is currently establishing a framework of mechanical and electrical contractors.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45100000, 45110000, 45120000, 45200000, 45210000, 45220000, 45230000, 45240000, 45250000, 45260000, 45300000, 45310000,45320000, 45330000, 45340000, 45350000, 45400000, 45410000, 45420000, 45430000, 45440000, 45450000, 45212000, 45213000, 45214000,45215000, 45212100, 45212200, 45212300, 45212400, 45212500, 45212600, 45212310, 45212320, 45212330, 45212340, 45212350, 45212360,45213150, 45213220, 45213250, 45213260, 45213312, 45213316, 45312000, 45313000, 45315000, 45331000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The university is looking to appoint a panel of contractors to carry out projects of varying size and up to approximately GBP 1 500 000 in value. It is envisaged that these will be refurbishment in nature, though some new build may be carried out.
Historically these projects are funded from the University major maintenance and minor works budgets, which have been around GBP 1 000 000 annually, though there is no guarantee that this level of funding we be available in any given year.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 46 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Works to GBP 50 000

1)Short description

The previous Minor Building Works Framework was in place for approximately 3 years and in that time the Authority has raised the following orders with the approximate total values committed
Lot 1
Works up to GBP 50 000 — 32 No Orders Total Value GBP 400 000 (Ex Vat)
The above would be a fair representation of the scope of works envisaged at the time of tender, which is likely to be placed under the framework but is subject to funding, etc.
It is anticipated that the overall expenditure for the duration of the framework will be (including other Authorities permitted to use the tender) estimated at GBP 5 000 000 across all three lots.
Details of current expenditure or potential future uptake are given in good faith as a guide to past purchasing and current planning to assist you in submitting your Tender. They should not be interpreted as an undertaking or guarantee to purchase any goods or services to any particular value and do not form part of the Contract.

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

The university is looking to appoint a panel of contractors to carry out projects of varying size and up to approximately GBP 1 500 000 in value. It is envisaged that these will be refurbishment in nature, though some new build may be carried out.
Historically these projects are funded from the University major maintenance and minor works budgets, which have been around GBP 1 000 000 annually, though there is no guarantee that this level of funding we be available in any given year.
Please refer to Section II.1.6) Common Procurement Vocabulary for additional CPV codes.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Lo 2 — Minor Works from 50 000 to 200 000

1)Short description

The previous Minor Building Works Framework was in place for approximately three years and in that time the Authority has raised the following orders with the approximate total values committed
Lot 2
Works GBP 50 000 to GBP 200 000 — 10 No orders, Total Value GBP 840 000 (Ex Vat)
The above would be a fair representation of the scope of works envisaged at the time of tender, which is likely to be placed under the framework but is subject to funding, etc.
It is anticipated that the overall expenditure for the duration of the framework will be (including other Authorities permitted to use the tender) estimated at GBP 5 000 000 across all three lots.
Details of current expenditure or potential future uptake are given in good faith as a guide to past purchasing and current planning to assist you in submitting your Tender. They should not be interpreted as an undertaking or guarantee to purchase any goods or services to any particular value and do not form part of the Contract.

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

The university is looking to appoint a panel of contractors to carry out projects of varying size and up to approximately GBP 1 500 000 in value. It is envisaged that these will be refurbishment in nature, though some new build may be carried out.
Historically these projects are funded from the University major maintenance and minor works budgets, which have been around GBP 1 000 000 annually, though there is no guarantee that this level of funding we be available in any given year.
Please refer to Section II.1.6) Common Procurement Vocabulary for additional CPV codes.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — Minor Works between

1)Short description

The previous Minor Building Works Framework was in place for approximately three years and in that time the Authority has raised the following orders with the approximate total values committed
Lot 3
Works GBP 200 000 to GBP 1 500 000 — 1 No Orders, Total Value GBP 1 300 000 (Ex Vat)
The above would be a fair representation of the scope of works envisaged at the time of tender, which is likely to be placed under the framework but is subject to funding, etc.
It is anticipated that the overall expenditure for the duration of the framework will be (including other Authorities permitted to use the tender) estimated at GBP 5 000 000 across all three lots.
Details of current expenditure or potential future uptake are given in good faith as a guide to past purchasing and current planning to assist you in submitting your Tender. They should not be interpreted as an undertaking or guarantee to purchase any goods or services to any particular value and do not form part of the Contract.

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

The university is looking to appoint a panel of contractors to carry out projects of varying size and up to approximately GBP 1 500 000 in value. It is envisaged that these will be refurbishment in nature, though some new build may be carried out.
Historically these projects are funded from the University major maintenance and minor works budgets, which have been around GBP 1 000 000 annually, though there is no guarantee that this level of funding we be available in any given year.
Please refer to Section II.1.6) Common Procurement Vocabulary for additional CPV codes.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be identified in payment provisions to be included within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Group or Consortia bidders must be jointly and severably liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Bidders should note that the client is not obliged to accept any tender submitted by any party in response to or pursuant to the Invitation to Tender and the client has the right to cancel the project at any stage.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre qualification questionnaire.
Minimum level(s) of standards possibly required: Further information will be requested in the form of a pre qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Further information will be requested in the form of a pre qualification questionnaire.
Minimum level(s) of standards possibly required:
Further information will be requested in the form of a pre qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UOS/Minor Works/1215

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.2.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Any commissions under this contract or framework maybe subject to external funding from bodies such as Arts Council, ERDF, Heritage Lottery Fund, LEP etc. and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Sunderland
2nd Floor Edinburgh Building Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
Telephone: +44 1915152473
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Body responsible for mediation procedures

University of Sunderland
2nd Floor Edinburgh Building Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
Telephone: +44 1915152473
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Sunderland
2nd Floor Edinburgh Building Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
Telephone: +44 1915152473
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

VI.5)Date of dispatch of this notice:

18.12.2015

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