University of York Off-Site Records Storage Tender

University of York Off-Site Records Storage Tender

Requirement for secure, off-site records storage including document and archival storage.

United Kingdom-York: Records management

2019/S 016-033862

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of York
Heslington
York
YO10 5DD
United Kingdom
Contact person: Procurement Office
Telephone: +44 1904328201
E-mail: rob.hunt@york.ac.uk
NUTS code: UKE21
Internet address(es):Main address: www.york.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/york/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/york/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/york/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/york/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Off-Site Records Storage

Reference number: UY/PROC/446

II.1.2)Main CPV code

79996100

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of York is pleased to invite tenders for the provision of secure, off-site records storage including document and archival storage and records management services. Please ensure you register/log-in to In-Tend (https://in-tendhost.co.uk/york/aspx/Home) then download and carefully read all documents attached to the invitation. Please note that tender responses and all communications should be made via In-Tend. To download ITT documents, please stay logged in to In-Tend and go to My Tenders, click on view details under the appropriate project description, click on ITT tab and click on Download.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79996100

II.2.3)Place of performance

NUTS code: UKE21
Main site or place of performance:

II.2.4)Description of the procurement:

Off-site records storage.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

As set out in the invitation to tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Optional extensions of contract as set out in the invitation to tender.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As per invitation to tender, including Section 8: Grounds for Exclusion.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As per invitation to tender, including suitable existing storage facilities that can be visited, if required.

Minimum level(s) of standards possibly required:

Suitable existing storage facilities that can be visited, if required.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 22/02/2019
Local time: 12:05
Place:

University of York.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Within 6 months of end of contract or end of extensions to contract as detailed in the invitation to tender.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

University of York
Heslington
York
YO10 5DD
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/01/2019

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