University of York Waste Collection and Recycling Services

University of York Waste Collection and Recycling Services

Lot 1  General Waste: Residual General Waste / Dry Mixed Recycling / Glass. Lot 2  Skips & Ad-Hoc: 14yrd skips / 35yrd Skips / Wood Skips / Grounds Green Waste.

United Kingdom-York: Refuse and waste related services

2015/S 062-109162

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of York
Helsington
For the attention of: Rob Allan (Procurement Category Manager)
YO10 5DD York
UNITED KINGDOM
Telephone: +44 1904328214
E-mail: rob.allan@york.ac.uk

Internet address(es):

General address of the contracting authority: www.york.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/york/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The concluded contract may be used at any time throughout its duration by York College http://www.yorkcollege.ac.uk/ It is unlikely that the additional contract spend arising from the addition of York College will increase the concluded contract value by more than 20 %

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

University of York Waste Collection and Recycling Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: University of York Buildings, Helsington Campus and Kings Manor located within central York.

NUTS code UKE21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of York was founded in 1963 with 263 students. Since then, it has expanded to over 15 000 students and has over 30 academic departments and research centres. There are 3 700 students living on campus in halls of residence. Background information about the University is available at: http://www.york.ac.uk/about/

To illustrate the size and spread of the three campus sites the maps are available to view at: http://www.york.ac.uk/about/maps/

In the 2013/14 academic year the University of York recycled 54.7 % of its waste and diverted 78.9 % from landfill, which the University is wanting to enhance further.
It is calculated that in this 2014-15 academic year the University of York will generate a total of 890 tonnes of dry mixed recycling, general and glass waste. 120 tonnes of food waste is predicted to be created (broken down further in Appendix A of the invitation to tender). Ad-Hoc and skip waste is predicted to be 183 tonnes this academic year. In the first 6 months of this academic year only 9 % of the waste has been sent to landfill.
The University is expected to grow in terms of staff/student numbers and building infrastructure and therefore the quantity of waste is expected to increase by approximately 15-20 % over the next 5 years.
The University already has a culture of recycling and sustainable waste management across its campuses. This has progressively increased over previous years, and are now looking for waste Contractors to further enhance this culture by providing sustainable and innovative solutions to our waste management requirements.
Contracts will be entered into for an initial period of 3 (three) years with the option to extend by mutual consent for a further 2 (two) periods of up to 2 (two) years.
The University is looking to appoint a single Contractor to deliver each of its waste collection requirements. A single Contractor can tender for more than one Lot. The University is inviting tenders for the following Lot’s:
— Lot 1 — General Waste: Residual General Waste / Dry Mixed Recycling / Glass
— Lot 2 — Skips & Ad-Hoc: 14yrd skips / 35yrd Skips / Wood Skips / Grounds Green Waste / General Building Waste (Small Projects) / Furniture (that hasn’t been disposed of via reuse) / White Goods (including Fridge’s) / Sterile soil
— Lot 3 — Food Waste: Food waste from student halls / offices / commercial catering
— Lot 4 — Chemical Waste: Liquid solvents and chemicals / Solid Chemicals / Broken and Contaminated Lab Glass. To a much smaller extent: Paint (Empty and Part Filled Cans) / Maintenance Waste (inc. Oil, Coolant, Gas Bottles, etc.) / Unknown old chemicals.
The University is seeking a cost effective and efficient waste management service, which fully supports its objectives to improve sustainable performance and reduce waste going to landfill, while complying with current and future legislation.
The University wishes the Contract to form a partnering relationship with the Contractor with both parties working together with a professional, proactive, responsive, and flexible approach to deliver a high quality service, measured against specific KPI’s with the aim of maximising the sustainability of waste management.
The service provided will need to support the University’s Sustainability Strategy and Waste Management Strategy which require the University to apply strategies that cause the least impact to the environment. The University’s waste management hierarchy identifies best practice as:
1. Reduce the amount of waste produced.
2. Re-use / repair wherever possible.
3. Recycle.
4. Recover Energy from Waste.
5. Responsible disposal.

University’s Sustainability Strategy: http://www.york.ac.uk/about/sustainability/policy/

University’s Waste Management Strategy (currently Draft, attached as Appendix D of the invitation to tender)
The University requires a comprehensive service including the collection, removal and treatment/disposal of various waste streams from the University’s premises. An example of the waste streams produced by the University is included at Appendix A of the invitation to tender. The successful Contractor/s will be expected to maximise the volume of materials that can be re-used/recycled in a way that gives the best financial return to the University.
In order to ensure a coordinated approach, the University wishes to deal with 1 prime Contractor for each Lot who will be responsible for delivering and managing the whole service. Contractors may tender for more than 1 Lot and may be awarded Contracts for 1 or more Lots. Contractors may Sub-Contract the processing of specialist waste streams as long as they make this clear in the tender and are able to demonstrate how they will manage and control the service provision effectively.

Further information can be found within the invitation to tender document and appendices available to download from In-Tend: https://in-tendhost.co.uk/york/aspx/Home

Please Note that although the Contracting Authority for the purposes of this tender is the University of York the concluded contract may be accessed at any time throughout the Contract duration by York College http://www.yorkcollege.ac.uk/

II.1.6)Common procurement vocabulary (CPV)

90500000, 90523000, 90513000, 90514000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please refer to the tender documents including the appendices.
Estimated value excluding VAT:
Range: between 600 000 and 1 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 6.9.2015. Completion 5.9.2018

Information about lots

Lot No: 1Lot title: Waste Collection and Recycling Services — Lot 1 General Waste

1)Short description

Collection and processing of: Residual General Waste/Dry Mixed Recycling/Glass.

2)Common procurement vocabulary (CPV)

90500000, 90513000, 90514000

3)Quantity or scope

Please refer to the invitation to tender and appendices.
Estimated value excluding VAT: 210 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 6.9.2015.

5)Additional information about lots

Please refer to the invitation to tender and appendices.

Lot No: 2Lot title: Waste Collection and Recycling Services — Lot 2 Skips and Ad-Hoc

1)Short description

Provision of: 14yrd skips / 35yrd Skips / Wood Skips / Grounds Green Waste / General Building Waste (Small Projects) / Furniture (that hasn’t been disposed of via reuse) / White Goods (including Fridge’s) / Sterile soil.

2)Common procurement vocabulary (CPV)

90500000, 90513000, 90514000

3)Quantity or scope

Please refer to the invitation to tender and appendices.
Estimated value excluding VAT: 90 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 6.9.2015.

5)Additional information about lots

Please refer to the invitation to tender and appendices.

Lot No: 3Lot title: Waste Collection and Recycling Services — Lot 3 Food Waste

1)Short description

Provision of collection and disposal of: Food waste from student halls/offices/commercial catering.

2)Common procurement vocabulary (CPV)

90500000, 90513000, 90514000

3)Quantity or scope

Please refer to the invitation to tender document and appendices.
Estimated value excluding VAT: 60 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 6.9.2015.

5)Additional information about lots

Please refer to the invitation to tender document and appendices.

Lot No: 4Lot title: Waste Collection and Recycling Services — Lot 4 Chemical Waste

1)Short description

Provision of collection and disposal services for: Liquid solvents and chemicals/Solid Chemicals/Broken and Contaminated Lab Glass. To a much smaller extent: Paint (Empty and Part Filled Cans)/Maintenance Waste (inc. Oil, Coolant, Gas Bottles, etc.)/Unknown old chemicals.

2)Common procurement vocabulary (CPV)

90500000, 90523000, 90513000, 90514000

3)Quantity or scope

Please refer to the invitation to tender document and appendices.
Estimated value excluding VAT: 210 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 6.9.2015.

5)Additional information about lots

Please refer to the invitation to tender document and appendices.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the invitation to tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UYPROC290

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.5.2015 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.5.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.5.2015 – 12:01

Place:

University of York Procurement Office.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University of York will incorporate a minimum 10 calendar day standstill period between the point information on the award decision is communicated to tenderers and the commencement of the contract in accordance with Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.3.2015

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