University Security Services Contract Chelmsford

University Security Services Contract Chelmsford

To supplement the in-house team as well as to provide University Library Security Services.

United Kingdom-Chelmsford: Security services

2017/S 019-032656

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Anglia Ruskin University
Rivermead Gate, Bishop Hall Lane
Contact point(s): https://in-tendhost.co.uk/angliaruskinuniversity/aspx/Home
CM1 1SQ Chelmsford
United Kingdom
E-mail: procurement@anglia.ac.uk

Internet address(es):

General address of the contracting authority: www.anglia.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/angliaruskinuniversity/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/angliaruskinuniversity/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/angliaruskinuniversity/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

University Security Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Anglia Ruskin University is looking for a provider(s) to fulfil their requirement of University Security Services to supplement the in-house team as well as to provide University Library Security Services.

II.1.6)Common procurement vocabulary (CPV)

79710000, 79713000, 79715000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — University Security Services.
Anglia Ruskin University has its own in-house Security Service which operates on a 24/7 daily basis. The structure is based around two separate teams of twelve staff rostered separately at each of our main campuses in Chelmsford and Cambridge covering a 24/7 period.
Whilst the majority of the security function is undertaken by in-house staff the University continues to have a requirement for the provision of some contracted security services, ranging mainly around satellite buildings, planned and ad hoc roster cover, and assistance with events such as Open Days and Graduations.
Additional guarding may also be required on an ad-hoc basis and sometimes at short notice; therefore, a great amount of flexibility will be required to meet with this identified need.
At the time of publishing the documentation, transfer of Undertakings (Protection of Employment) (‘TUPE’) may apply to this contract.
It is a mandatory requirement that individuals undertaking designated activities for the successful Supplier hold the compulsory Security Industry Authority (SIA) Licencing.
During the SQ stage, the intention is to arrive at a Short List of between 5 and 8 for Lot 1 (University Security Services) qualified Potential Providers for formal Invitation To Tender (ITT) against the requirement.
The duration of the contract will be for initial period of 36 months, with the option to extend for a further 2 x 12 months (in 12 months increments), subject to satisfactory performance.
Lot 2 — University Library Security Services.
The University Library provides customer-focused services to staff, students and approved visitors to the University. This includes the provision of study space within the libraries at Cambridge and Chelmsford until midnight during vacation periods, and extended opening hours throughout semester including 24/7 opening in key assessment periods as informed by the University Library.
This contract is for the provision of concierge-type services alongside security elements. Staff will be based at the Reception Desk and will assist library users with a range of queries about the library, IT support and the University generally, as well as managing access into the library space and regularly patrolling the libraries. Staff will need to have strong interpersonal and customer service skills as well as being literate and numerate and confident with using basic IT applications.
The contract is to be delivered at both our Cambridge and our Chelmsford sites. However occasional cover may be required at our Peterborough site to cover staff training days.
During the SQ stage, the intention is to arrive at a Short List of 5 for Lot 2 (Library Security Services) qualified Potential Providers for formal Invitation To Tender (ITT) against the requirement.
It is a mandatory requirement that individuals undertaking designated activities for the successful Supplier hold the compulsory Security Industry Authority (SIA) Licencing.
At the time of publishing the documentation, transfer of Undertakings (Protection of Employment) (‘TUPE’) may apply to this contract.
The duration of the contract will be for initial period of 36 months, with the option to extend for a further 2 x 12 months (in 12 months increments), subject to satisfactory performance.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: University Security Services

1)Short description

Anglia Ruskin University is looking for a provider to fulfil their requirement of University Security Services to supplement the in-house team.

2)Common procurement vocabulary (CPV)

79710000, 79713000, 79715000

3)Quantity or scope

Anglia Ruskin University has its own in-house Security Service which operates on a 24/7 daily basis. The structure is based around two separate teams of twelve staff rostered separately at each of our main campuses in Chelmsford and Cambridge covering a 24/7 period.
Whilst the majority of the security function is undertaken by in-house staff the University continues to have a requirement for the provision of some contracted security services, ranging mainly around satellite buildings, planned and ad hoc roster cover, and assistance with events such as Open Days and Graduations.
Additional guarding may also be required on an ad-hoc basis and sometimes at short notice; therefore, a great amount of flexibility will be required to meet with this identified need.
At the time of publishing the documentation, transfer of Undertakings (Protection of Employment) (‘TUPE’) may apply to this contract.
It is a mandatory requirement that individuals undertaking designated activities for the successful Supplier hold the compulsory Security Industry Authority (SIA) Licencing.
During the SQ stage, the intention is to arrive at a Short List of between 5 and 8 for Lot 1 (Security Services) qualified Potential Providers for formal Invitation To Tender (ITT) against the requirement.
The duration of the contract will be for initial period of 36 months, with the option to extend for a further 2 x 12 months (in 12 months increments), subject to satisfactory performance.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: University Library Security Services

1)Short description

Anglia Ruskin University is looking for a provider to fulfil their requirement of University Library Security Services.

2)Common procurement vocabulary (CPV)

79710000, 79713000, 79715000

3)Quantity or scope

The University Library provides customer-focused services to staff, students and approved visitors to the University. This includes the provision of study space within the libraries at Cambridge and Chelmsford until midnight during vacation periods, and extended opening hours throughout semester including 24/7 opening in key assessment periods as informed by the University Library.
This contract is for the provision of concierge-type services alongside security elements. Staff will be based at the Reception Desk and will assist library users with a range of queries about the library, IT support and the University generally, as well as managing access into the library space and regularly patrolling the libraries. Staff will need to have strong interpersonal and customer service skills as well as being literate and numerate and confident with using basic IT applications.
The contract is to be delivered at both our Cambridge and our Chelmsford sites. However occasional cover may be required at our Peterborough site to cover staff training days.
During the SQ stage, the intention is to arrive at a Short List of 5 for Lot 2 (Library Security Services) qualified Potential Providers for formal Invitation To Tender (ITT) against the requirement.
At the time of publishing the documentation, transfer of Undertakings (Protection of Employment) (‘TUPE’) may apply to this contract.
It is a mandatory requirement that individuals undertaking designated activities for the successful Supplier hold the compulsory Security Industry Authority (SIA) Licencing.
The duration of the contract will be for initial period of 36 months, with the option to extend for a further 2 x 12 months (in 12 months increments), subject to satisfactory performance.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the Selection Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Selection Questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Selection Questionnaire.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Selection Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Selection Questionnaire.
Minimum level(s) of standards possibly required: Please refer to the Selection Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Selection Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the Selection Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T16/22

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.2.2017 – 00:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.2.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.3.2017

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3-4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Anglia Ruskin University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.1.2017

 

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