Unscheduled Driver Services for MOD

Unscheduled Driver Services for MOD

Provision of Unscheduled Driver Services for the Collection and Delivery of MOD Owned Roadworthy Vehicles within Mainland UK (excluding NI).

United Kingdom-Bristol: Road transport services

2014/S 248-439358

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence, IMOC
Movement Support Services Division, DE&S, #3338, Cedar 3A, MOD Abbey Wood South, Filton, South Gloucestershire
Contact point(s): DES Commodities-MSS-Comrcl-2
For the attention of: Mags Lambert
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067981039
E-mail: descommodities-mss-comrcl-2@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Unscheduled Driver Services for the Collection and Delivery of MOD Owned Roadworthy Vehicles within Mainland UK (excluding NI).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 450 000 GBP

II.1.5)Short description of the contract or purchase(s)

Road transport services. Provision of Unscheduled Driver Services for the Collection and Delivery of MOD Owned Roadworthy Vehicles within Mainland UK (excluding NI).

II.1.6)Common procurement vocabulary (CPV)

60100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of Driver Services for the Collection and Delivery of Roadworthy MOD Owned Vehicles within Mainland UK (excluding NI). Driver Services for units wishing to move Roadworthy MOD owned vehicles between locations within Mainland UK (excluding NI). This requirement is not for the hire of drivers. It is to provide a complete service.
Estimated value excluding VAT: 2 450 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to request a Bank or Parent Company Guarantee if the supplier does not meet the required standard for Economic and Financial Standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders are to be priced in pounds Sterling. Payment will be made in pounds Sterling or any other currency to be adopted by the UK.
Payment shall follow satisfactory delivery of the Service and conditions relating to Finance and payment will be specified in the contract documentation. The MOD has implemented an electronic purchasing system called Purchase to Payment (P2P) which is operated over the Defence Electronic Commerce Service (DECS). Any resultant Contract shall require the supplier to trade via the P2P system. The performance of the contract shall be subject to monitoring and management and a continuous improvement regime through an agreed process.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group shall be required to nominate a lead partner with whom the Authority can lawfully contract or form themselves into a single entity before the contract is awarded.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please note that Contractor to Contractor Transfer of Undertakings (Protection of Employment) Legislation (TUPE) may apply to this requirement and that the current contractor is: Severn Vale Truck Movements Ltd.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the ITT process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who have been convicted of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
The Applicant’s (individual companies or members of potential alliances) financial ability to meet this requirement will be assessed on a risk basis (low, medium, high) evaluated by the Cost Assurance and Analysis Service’s (CAAS) Financial Analysts, and if considered too high a risk, the applicant will be excluded regardless of the overall score. Factors that will be taken into consideration when evaluating the accounts include: Turnover; Profitability; Liquidity and Working Capital; Debt; Cash flow. The MOD will also examine the financial health of any holding company or subsidiary of the applicant where it is part of a Group. When assessing the financial health of an organisation, the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using financial credit agencies such as Company Watch and Dunn and Bradstreet. If examination of the financial accounts exposes potential for an applicant to experience financial difficulty, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Failure to provide accounts will constitute a failure of this element of the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority;
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Those ITT submissions that pass the Pass/Fail criteria and Financial Risk Assessment shall then be scored using the AMBER weighting factor.
The pass/fail subjects in the ITT are: Grounds for Mandatory Rejection: Conviction for offences relating to Conspiracy, Involvement with serious Organised Crime, Corruption, Bribery, Fraud, Money Laundering, Terrorist Offences, Drug Trafficking or any other offence within the meaning of Article 45(1) of Directive 2004/18/EC as defined by the national law of any relevant State Submission, or for any other reason will fail this element of the ITT.
Grounds for Discretionary Rejection: The Authority will ask a series of questions relating to; Bankruptcy, Insolvency Administration, Convictions of a Criminal Offence, Professional Misconduct, failure to pay Social Security and or Taxes, Misrepresentation under Regulation 23 of the Public Contracts Regulations 2006, or on any other subjects contained within paragraph III.2.1 of this notice. Failure to provide an acceptable response to any of the questions posed by the Authority will constitute a failure of this element of the ITT.
Economic and Financial Standing: The Applicant’s (individual companies or members of potential alliances) financial ability to meet this requirement will be assessed on a risk basis (low, medium, high) evaluated by the Cost Assurance and Analysis Service’s (CAAS) Financial Analysts, and if considered too high a risk, the applicant will be excluded regardless of the overall score. Factors that will be taken into consideration when evaluating the accounts include: Turnover; Profitability; Liquidity and Working Capital; Debt; Cash flow. The MOD will also examine the financial health of any holding company or subsidiary of the applicant where it is part of a Group. When assessing the financial health of an organisation the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using financial credit agencies such as Company Watch and Dunn and Bradstreet. If examination of the financial accounts exposes potential for an applicant to experience financial difficulty, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Failure to provide accounts will constitute a failure of this element of the ITT.
The Authority requires that companies hold Employers Liability Insurance of at least 5 m GBP. Failure to provide this will constitute a failure of this element of the ITT.
Project Questions: The Authority requires that companies hold a Certificate(s) of Professional Competence for Road Person(s) (CPC) or EU equivalent. Failure to provide confirmation of this will constitute a failure of this element of the ITT. The Authority requires that companies and any sub-contractor to be used have the licences necessary to carry out tasks involving the transportation of multiple variants of MOD wheeled vehicles. Failure to provide confirmation of this will constitute a failure of this element of the ITT Quality Accreditation: Companies or alliances and any sub-contractors must fulfil the quality accreditation requirements of BS EN ISO 9001:2008 issued by a UKAS recognised 3rd Party Certification Body or EU equivalent. Failure to provide confirmation of this will constitute a failure of this element of the ITT. Health and Safety at Work: Companies or alliances must have a Health & Safety at Work policy/process/procedure. Failure to provide confirmation of this will constitute a failure of this element of the ITT. The Authority requires that companies have Health and Safety processes and procedures that ensure legal requirements are met. Failure to provide confirmation of this will constitute a failure of this element of the ITT. Willingness to trade electronically via P2P. Failure to provide confirmation of this will constitute a failure of this element of the ITT. The following elements will attract a score multiplied by a weighting factor which will be decided based on the importance of the question: Experience and Contract examples; Professional Qualifications; IT Management; Supplier Performance Assessment Scheme; EU Legislation/Safety Standards requirements; Technical capability to perform the contract; Details of company size, security, safety measures and workload; Environmental Management.
Notice. Potential suppliers are required to complete Annex B to the ITT, additional questions, providing information that allows the Authority to evaluate the supplier’s capacity and capability against the selection criteria in addition to the main ITT documentation. Those companies or alliances that fail on any of the pass/fail criteria stated in the Annex B Additional questions will not be scored in the main ITT questions. The minimum acceptable weighted score for the ITT Technical questions shall be detailed within the ITT and companies that achieve the minimum required weighted score shall be evaluated by the Joint Evaluation Team (JET). The Tenderer that is deemed by the JET to be the most technically compliant, and is within the budget as advertised shall be awarded the Contract for the requirement.

III.2.4)Information about reserved contracts

The contract is restricted to sheltered workshops
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MSS/2012

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.2.2015 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 3.2.2015 – 10:00

Place:

MOD Abbey Wood South Tender Board.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Requests for Tenders.
Due to the close-down over the Christmas and New Year period, copies of the ITT will be available from 5.1.2015 up to 2.2.2015.
Additional information: Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on 1.8.2011. LCS is determining the future strategy for all commodities and services within its remit and may in the future place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event the Authority may satisfy its requirement from the LCS service contract and no further orders will be placed against any framework arising from this notice. Alternatively, the Authority may appoint a Managing Agent to operate the framework/contract arising from this notice; novate the Agreement to a Managing Agent or third party; or assign the benefit of the Agreement to a Managing Agent.
Further details are provided in the tender documentation.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-20141219-DCB-6243142.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.12.2014

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