Urgent Operation Requirement for Electro Optical Capability-Hercules C-130J Mk4

Urgent Operation Requirement for Electro Optical Capability-Hercules C-130J Mk4

As part of Defence Equipment and Support (DE&S) the Hercules TriStar Project Team (HTPT) has a potential Urgent Operational Requirement (UOR) for electro optical capability, that mounts the existing MoD Wescam MX15 sensor to a number of RAF C-130J Mk4 aircraft.

UK-Bristol: parts for military aerospace equipment

2012/S 237-390271

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Walnut 2b #1229, DE&S Abbey Wood
Contact point(s): DES HTPT-Herc-Comm-KJ1
BS34 8JH Bristol
Telephone: +44 3067982942
E-mail: DESHTPT-Herc-CommKJ1@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Urgent Operation Requirement for Electro Optical Capability-Hercules C-130J Mk4.
II.1.2)Type of contract and location of works, place of delivery or of performance
NUTS code UKJ14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Parts for military aerospace equipment. Possible Future Purchase – Urgent Operational Requirement for Electro Optical Capability- Hercules C-130J Mk4.
1. Summary of Requirements / Description of Work: As part of Defence Equipment and Support (DE&S) the Hercules TriStar Project Team (HTPT) has a potential Urgent Operational Requirement (UOR) for electro optical capability, that mounts the existing MoD Wescam MX15 sensor to a number of RAF C-130J Mk4 aircraft. The Authority will be looking for returns from organisations who have the capability to act as Prime Contractor. A Pre-Qualification Questionnaire (PQQ) may be issued to assist with the down selection process. Post the down selection process an Invitation to Tender (ITT) may be issued to selected companies, it is the Authority’s intention to consider inviting a minimum of 3 and no more than 6 companies to submit tenders. Tenders will be assessed in order to establish the best value for money solution which fully meets the requirement within the aggressive timescales of the project. Full criteria will be specified in the ITT alongside the evaluation process.
2. Technical Requirements: Expressions of Interest are invited from companies who can demonstrate competence in the design, integration, manufacture, certification and maintenance of; externally mounted electro optic equipment and associated operator console solutions. The successful contractor will assume the role of Design Organisation (DO) for the complete electro optic capability, working with the HTPT to achieve continued airworthiness and value for money.
The appointed DO must hold either Design Approved Organisation Scheme (DAOS) accreditation, or an acceptable alternative means of compliance or provide evidence that accreditation can be achieved prior to contract award with the appropriate scope to provide the capability. The proposed system must be role equipment, compatible with the RAF C-130J Mk4 at its current configuration standard and not require any permanent modification to the aircraft. In order to satisfy the aggressive UOR timescales, the DO must be willing to integrate and certify existing GFE into the proposed design. Due to the aggressive timescales involved it is foreseen that proposed solutions will be comprehensive, mature and ideally already cleared for use on C-130, with an initial equipment delivery that does not exceed 6 calendar months from contract award.
3. Additional Information: The contracting strategy for this requirement will utilise the restricted procedure and shall be in accordance with the European Union Public Contracts Regulations 2006. Any late expressions of interest from companies will not be considered.
Expressions of interest should include a brief outline (please do not exceed 4 A4 pages) of any proposed solutions, including a Technology Readiness Level assessment and the details of any current operational platforms to which it is fitted. An expression of interest shall be returned to the commercial officer no later than close of play (5.00pm) 11.1.2013.
The announcement of a future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. Announcements are for information only. Thus the issue of a possible future purchase notice, or the issue of an invitation to tender, is not to be construed as a commitment by the MoD to place an order as a result of the tendering exercise or at a later stage. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of the potential suppliers. Announcements herein may also be published in the MoD Defence Contracts Bulletin, the Official Journal of the European Union (OJEU) or the European Defence Agency’s Electronic Bulletin Board as appropriate.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.1.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012124-DCB-4430435.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Walnut 2b #1229, DE&S Abbey Wood
BS34 8JH Bristol
Telephone: +44 3067982140

Body responsible for mediation procedures

Hercules & Tristar Project Team, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Hercules & Tristar Project Team, DE&S

VI.5)Date of dispatch of this notice:

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