Vale of Glamorgan Council Responsive Repairs Framework

Vale of Glamorgan Council Responsive Repairs Framework

The establishment of a framework agreement for the execution of a variety of building works to supplement the Council’s in house service.

United Kingdom-Barry: Bricklaying work

2015/S 184-333309

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Vale of Glamorgan Council
Civic Offices, Holton Road
For the attention of: Rosalie Malcolm
CF63 4RU Barry
UNITED KINGDOM
Telephone: +44 1446709767
E-mail: rmalcolm@valeofglamorgan.gov.uk

Internet address(es):

General address of the contracting authority: http://www.valeofglamorgan.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0275

Electronic access to information: www.sell2wales.gov.uk

Further information can be obtained from: Vale of Glamorgan Council
The Alps, Wenvoe
For the attention of: Andrew Treweek
CF5 6AA Cardiff
UNITED KINGDOM
Telephone: +44 2920673036
Internet address: http://www.valeofglamorgan.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Vale of Glamorgan Council
The Alps, Wenvoe
For the attention of: Andrew Treweek
CF5 6AA Cardiff
UNITED KINGDOM
Telephone: +44 2920673036
Internet address: http://www.valeofglamorgan.gov.uk

Tenders or requests to participate must be sent to: Vale of Glamorgan Council
Civic Offices, Holton Road
For the attention of: Head of Legal Services
CF63 4RU Barry
UNITED KINGDOM
Telephone: +44 1446709767
Internet address: http://www.valeofglamorgan.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Responsive Repairs.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Throughout the Vale of Glamorgan area.

NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The establishment of a framework agreement for the execution of a variety of building works to supplement the Council’s in house service.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=31397

II.1.6)Common procurement vocabulary (CPV)

45262520, 45410000, 45422000, 45260000, 45432100, 45421146, 45442100, 45421130, 71314100, 44115310, 45330000, 45232452

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Works comprise a variety of building works as a supplement to the Council’s in house provision.
Companies who wish to be considered for inclusion in the tender process for this project should download the attached Invitation to Tender (‘ITT’) pack.
Interested parties can also contact Mr. Andrew Treweek, contact details below, if unable to download.
The ITT pack comprises business evaluation and specification response. All submissions will initially be evaluated by business questionnaire, but only specification responses from the top scoring such questionnaires, a minimum of 5 (five), will be evaluated.
The closing date for submission of completed tender packs is 12:00 2.11.2015.

II.2.2)Information about options

Options: yes
Description of these options: Interested parties may submit bids for all lots but a maximum of 6 (six) suppliers per lot will be awarded.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 2 Lot title: Carpentry

1)Short description

Various carpentry works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

44230000

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Drain jetting works

1)Short description

Various drain jetting works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45232452

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Electrical works

1)Short description

Various electrical works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45311000

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Finishing works

1)Short description

Various finishing works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45410000

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Flat roof works

1)Short description

Various flat roof works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45260000

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Flat roof works II

1)Short description

Various flat roof works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45260000

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Pitched roof works

1)Short description

Various pitched roof works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45260000

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Flooring works

1)Short description

Various flooring works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45432100

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Groundworks

1)Short description

Various groundworks, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45111240

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: Painting works

1)Short description

Various painting works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45442100

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1 Lot title: Bricklaying

1)Short description

Various bricklaying works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45262520

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12 Lot title: Partitioning

1)Short description

Various partitioning works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45421141

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13 Lot title: Plumbing

1)Short description

Various plumbing works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45330000

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 14 Lot title: PVCu

1)Short description

Various PVCu works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45421100

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 15 Lot title: Shutters

1)Short description

Various shutter works, as detailed in Tender package.

2)Common procurement vocabulary (CPV)

45421142

3)Quantity or scope

As detailed in Tender package.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in tender package.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in tender package.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability and as detailed in tender package.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender package.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in tender package.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

VOG/RM028/15
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:31397)

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As detailed in tender package.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Vale of Glamorgan Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from Andrew Treweek, details below. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 20014 (SI 2006 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.9.2015

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