Variable Data Printing Contract

Variable Data Printing Contract

The London Borough of Hackney intends to award a 4 year Framework Contract to a supplier to provide variable data printing, postage and mailing services to meet the requirement of the Council.

United Kingdom-London: Services related to printing

2015/S 166-303231

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hackney
HackneyTown Hall, Mare Street
For the attention of: Olubunmi Akinmade
E8 1EA London
UNITED KINGDOM
Telephone: +44 2083563641
E-mail: cservices.procurement@hackney.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hackney.gov.uk/f-tenders-828.htm#

Electronic access to information: http://www.hackney.gov.uk/f-tenders-828.htm#

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: London Borough of Hackney
UNITED KINGDOM
E-mail: cservices.procurement@hackney.gov.uk
Internet address: http://www.hackney.gov.uk/f-tenders-828.htm#

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Variable Data Printing, Postage and Mailing Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The London Borough of Hackney intends to award a 4 year Framework Contract to a supplier to provide variable data printing, postage and mailing services to meet the requirement of the Council.

II.1.6)Common procurement vocabulary (CPV)

79820000, 64112000, 64113000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The London Borough of Hackney intends to award a 4 year Framework Contract to a supplier to provide a complete annual billing service for variable data printing and mailing services including a postage service. It is the Council’s intention to appoint a single supplier. The below narrative provide the scope of the contract:
— Council Tax bills, NNDR: bills and enforcement documentation,
— Housing Benefit: notification letters, Housing Benefit overpayment invoices and enforcement documentation,
— Parking: enforcement notices,
— Hackney Homes: Rent, garage and service charges statements and letters,
— Electoral Registration Annual Canvass and other electoral documentation,
— Postage,
— Other ad hoc printing and mailing requirements.
The services included in the contract are variable printing and mailing of large volumes of billing, notification and statement documentation issued on a weekly, monthly or annual basis. The above services is not exhaustive as the framework agreement also includes other ad-hoc variable data printing, mailing and postage requirements of the Council.
Estimated value excluding VAT: 2 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the Invitation to Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The London Borough of Hackney is prepared to accept tenders from unincorporated consortia comprising a number of economic operators on the condition that the prime contractor is clearly identified and that this economic operator will take responsibility for the completion of the work specified in the tender brief. The sub-contractors would be expected to sign collateral warranties.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
See PQQ documents available from the Council’s website at the URL address link below:

http://www.hackney.gov.uk/f-tenders-828.htm#

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
See PQQ documents available from the Council’s website at the URL address link below:

http://www.hackney.gov.uk/f-tenders-828.htm#

Minimum level(s) of standards possibly required: Information and formalities necessary for evaluating if requirements are met:
See PQQ documents available from the Council’s website at the URL address link below:

http://www.hackney.gov.uk/f-tenders-828.htm#

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
See PQQ documents available from the Council’s website at the URL address link below:

http://www.hackney.gov.uk/f-tenders-828.htm#

Minimum level(s) of standards possibly required:
Information and formalities necessary for evaluating if requirements are met:
See PQQ documents available from the Council’s website at the URL address link below:

http://www.hackney.gov.uk/f-tenders-828.htm#

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 7
Objective criteria for choosing the limited number of candidates: A) an overall score of at least 50 %, and
b) score above 0 on weighted questions 7.1 — 7.9 of the PQQ and
c) are among the 7 top scoring suppliers submitting PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2015/HPS/086/FR

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.9.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Place:

HPS Keltan House E8 4RU.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Pre-Qualification Questionnaire document and Information giving an overview of the Council’s requirements can be downloaded from the Council’s website.

Please go to: http://www.hackney.gov.uk/f-tenders-828.htm

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See section VI.4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers by way of a standstill letter. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) and place an injunction on the process of contract award. Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.8.2015

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