VAT Recovery Service Framework – Department of Health

VAT Recovery Service Framework – Department of Health

The authority is seeking to appoint a specialist VAT recovery service Framework Agreement with one supplier, to provide VAT recovery advice services for those services performed under the Procure22 Framework Agreement.

United Kingdom-London: Fiscal services

2017/S 243-506505

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department of Health
39 Victoria Street
London
SW1H 0EU
United Kingdom
Telephone: +44 2072104850
E-mail: Alexander.Baker@dh.gsi.gov.uk
NUTS code: UK
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.gov.uk/government/organisations/department-of-health/about/procurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.gov.uk/government/organisations/department-of-health/about/procurement
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Procure22 Specialist VAT Recovery Service Framework

Reference number: 60485

II.1.2)Main CPV code

79220000

II.1.3)Type of contract

Services

II.1.4)Short description:

The authority is seeking to appoint a specialist VAT recovery service framework agreement with one supplier, to provide VAT recovery advice services for those services performed under the Procure22 framework agreement,

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Especially for those NHS clients undertaking a construction project via the Procure22 framework that has beenagreed and registered within the Procure22 database.

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79200000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The authority is seeking to appoint a specialist VAT recovery service framework agreement with one supplier, to provide VAT recovery advice services for those services performed under the Procure22 framework agreement, especially for those NHS clients undertaking a construction project via the Procure22 framework that has been agreed and registered within the Procure22 database.

The following services shall be required from the framework provider:

— Provider any registered NHS client undertaking a Procure22 construction project upon request, a VAT consultancy service to ensure that it realises the allowable amount of VAT recoverable within the acceptable HM Revenue & Customs (HMRC) rules as laid down in law.

— To review and where necessary, amend any VAT calculations as prepared by the various NHS bodies.

— To liaise with both those NHS bodies and the HMRC on any matter that is relating to VAT claims.

— To review those claims on conclusion of the construction project, and ensure that the relevant NHS body is fully aware of any further action that may be required.

— Process VAT claims through to HMRC approval and to resolve any issues that arise during the process.

— To liaise with the Procure22 team, HMRC and any other bodies e.g. the Health Estates and Facilities Management Association (HEFMA), any working groups in respect of notification of issues, to refine and simplify and generally improve the VAT recovery process.

— To provide monthly progress reports to the Procure22 team.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The arrangement shall consist of a fixed 24 months agreement with the option to extend for a further 12 months period making the total framework agreement 36 months (3 years).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Contract award on behalf of other contracting authorities: Yes.

The contracting authority is purchasing on behalf of other contracting authorities, any NHS trust(s) or any other NHS Body undertaking a Procure22 project shall be allowed access to the final contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/01/2018
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/01/2018
Local time: 11:00
Place:

Tenders will be downloaded from the authority’s e-tendering system shortly after the invitation to tender deadline has passed.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Participation Instructions:

— This procurement exercise will be completed via the DH e-Tendering portal (BMS) and candidates wishing to be considered for this (or any other) DH contract must submit their response via BMS. – The BMS reference number for this exercise is 60***.

— Suppliers should visit ‘https://www.gov.uk/government/organisations/department-of-health/about/procurement' to register and download instructions on how to respond.

— If you require assistance please contact the Supplier Helpdesk on 0113 2545777orsupplier.helpdesk@dh.gsi.gov.uk. This helpdesk is available between 10am to 4pm Monday to Friday excluding Bank holidays.

Transparency:

— Potential bidders should note that, in accordance with the Government’s policies on transparency, the Authority intends to publish the Invitation to Tender (ITT) and any contract awarded, subject to possible redactions at the discretion of the Authority. further information on transparency can be found at the following pages:

—— http://www.cabinetoffice.gov.uk/resource-library/guidance-transparency&apos

—— https://www.gov.uk/government/publications/transparency-requirements-for-publishing-on-contracts-finder'

General:

— The authority reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. Please note that contract award is subject to confirmation of budget being held.

— The most economically advantageous or any tender will not automatically be accepted.

— Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English Law and will be subject to the exclusive jurisdiction of the English courts. Tenders must maintain the tender for 120 days after the receipt deadline.

Contract award on behalf of other contracting authorities – Yes. The Procure22 arrangement is a national framework agreement for England which exists between the Department of Health (DH) and principal supply chain partners under which a range of capital investment construction schemes can be delivered to DH, its sub-departments in the NHS, the NHS Authorities and Trusts in England.

VI.4)Procedures for review

VI.4.1)Review body

The High Court
Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/12/2017

 

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