Vehicle Body Repair Work for Leeds City Council

Vehicle Body Repair Work for Leeds City Council

This framework is for the provision of vehicle body work repair services for Leeds City Council’s fleet of vehicles.

United Kingdom-Leeds: Repair and maintenance services

2016/S 072-125105

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leeds City Council
Civic Hall
Leeds
LS1 1UR
UNITED KINGDOM
Telephone: +44 1133952459
E-mail: hilary.sedgwick@leeds.gov.uk
NUTS code: UKE42Internet address(es):Main address: www.leeds.gov.ukAddress of the buyer profile: http://www.Yortender.co.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.yortender.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Vehicle Body Repair.

Reference number: A6HG-DRV0LY

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Services

II.1.4)Short description:

This framework is for the provision of vehicle body work repair services for Leeds City Council’s fleet of vehicles all of which could be drivable or non drivable. Contractors appointed onto the framework will be asked to provide tenders for each piece of work as a secondary call for competition. There are 2 lots.

Lot 1 consists of light vehicles up to and including 3,5 t in weight.

Lot 2 consists of heavy vehicles in excess of 3,5 t in weight.

Tenderers can apply for 1 or both lots.

II.1.5)Estimated total value

Value excluding VAT: 272 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Heavy vehicles in excess of 3,5 t in weight to a maximum of 32 tonne and up to 12 m long 3,5 m high and 2.5 m wide.

Lot No: Lot 2

II.2.2)Additional CPV code(s)

50100000

II.2.3)Place of performance

NUTS code: UKE42

II.2.4)Description of the procurement:

All repair works under the framework will be awarded after a mini competition exercise is concluded for the defined service requirement. The winning contractor will be undertaking repairs to vehicles which are required to perform some of the most critical services on behalf of the Council; including and not limited to, the collection of household waste and the transportation of vulnerable customers, thus the Contractor undertakes to use the utmost care and skill whilst performing the Services required by the Contract Manager.

In the year January 2015 to January 2016 the Council required the services to be carried out on 13 heavy vehicles under the current framework for vehicle and bodywork repairs. Historically the maximum number of heavy vehicles requiring service at any 1 time is 2.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 72 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This framework may be extended by a further period of up to 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Light Vehicles up to and including 3,5 t in weight and up to and including 8,5 m long, 3,5 m high and 2,3 m wide

Lot No: 1

II.2.2)Additional CPV code(s)

50100000

II.2.3)Place of performance

NUTS code: UKE42

II.2.4)Description of the procurement:

All repair works under the framework will be awarded after a mini competition exercise is concluded for the defined service requirement. The winning contractor will be undertaking repairs to vehicles which are required to perform some of the most critical services on behalf of the Council; including and not limited to, the collection of household waste and the transportation of vulnerable customers, thus the Contractor undertakes to use the utmost care and skill whilst performing the Services required by the Contract Manager.

In the year January 2015 to January 2016 the Council required the services to be carried out on 65 light vehicles under the current framework for vehicle and bodywork repairs. Historically the maximum number of light vehicles requiring service at any 1 time is 5.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

This framework agreement maybe extended for up to a further 12 months. Please see tender documentation for full details.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see tender documents for details.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the tender documentation. Part 2 — Specification.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/05/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 18/05/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The next contract will be advertised prior to expiry of the new contract. Estimate date of further notice February 2018, unless the contract is extended in which case it will be February 2020.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
London
WC2A 2LL
UNITED KINGDOM

VI.4.2)Body responsible for mediation procedures

The High Court of Justice
The Strand
London
WC2A 2LL
UNITED KINGDOM

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Where necessary in order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee found in If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days beginning with the date when the tenderer first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.

VI.4.4)Service from which information about the review procedure may be obtained

The High Court of Justice
The Strand
London
WC2A 2LL
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

08/04/2016

 

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