Vehicle Contract Hire and Fleet Management

Vehicle Contract Hire and Fleet Management

Maximum number of participants to the framework agreement envisaged: 20. Procurement for Housing Limited.

UK-Birchwood: vehicle-fleet management services

2012/S 163-271244

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement for Housing Limited
2 Olympic Park, Woolston Grange Avenue
Contact point(s): Procurement
For the attention of: Kayleigh Blackburn
WA2 0YL Birchwood, Warrington
UNITED KINGDOM
Telephone: +44 8458645260

Internet address(es):

General address of the contracting authority: www.procurementforhousing.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA26067

Further information can be obtained from: Procurement for Housing
2 Olympic Park, Woolston Grange Avenue
For the attention of: Kayleigh Blackburn
WA2 0YL Birchwood, Warrington
UNITED KINGDOM
Telephone: +44 8458645260

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other: Procurement Consortium
I.3)Main activity
General public services
Health
Housing and community amenities
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.procurementforhousing.co.uk/about_us/OJEUframework_permissible_users

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Vehicle contract hire, fleet management & associated services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Throughout the United Kingdom.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 13 000 001 and 201 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Procurement for Housing Limited (PfH) is establishing a framework agreement for the provision of the contract hire of cars, light commercial and medium commercial vehicles up to 12.5t with fleet management and associated services. The framework agreement is for use by, but not limited to.
(1) Housing Associations, Local Authorities, Councils, Registered Social Landlords, Arm’s Length Management Organisation and other public sector organisations such as defence or education.
(2) All 750 plus current members of Procurement for Housing (PfH) and any future members of PfH can be found in the following link http://www.procurementforhousing.co.uk/about_us/OJEUframework_permissible_users

(3) TPPL members – details of which can be found in the following link
http://www.tppl.co.uk/cars_lcvs/clients.htm

The Member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland.
The Framework includes the provision of vehicle leasing, contract hire, daily rental, including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles, telematics, racking, fuel cards and all associated goods and services including fleet management, e.g. livery and other provisions.
The quantities and types of vehicles required by the users of the framework identified in the above description and to be procured via the procurement for housing (PfH) framework will be determined over the course of the contract.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=92041.

The awarding authority has indicated that it will accept electronic responses to this notice via a “Tender Submission Postbox” facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=92041.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

50111100, 50111110, 50117000, 50117100, 38548000, 42961300, 34100000, 34328200, 30163100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The framework includes the provision of vehicle leasing, contract hire, daily rental, including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles, telematics, racking, fuel cards and all associated goods and services including fleet management, e.g. livery and other provisions.
The quantities and types of vehicles required by the users of the framework identified in the above description and to be procured via the Procurement for Housing (PfH) framework will be determined over the course of the contract.
The Procurement for Housing (PfH) framework agreement for the provision of vehicle contract hire, fleet management & associated services will be split into the following 5 lots,
Lot 1 – vehicle lease, contract hire and associated products & services (10 000 000,00 – 150 000 000,00 GBP).
This will include as a minimum the provision of lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Leases/contract hire periods may need to incorporate but not be limited to advising on vehicle specifications and recommendations, grant / funding options, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Lease periods may vary from an expected minimum 2 years to an expected maximum of 5 years.
Lot 2 – Short Term Contract Hire and Daily Rental (1 000 000,00 – 25 000,000,00 GBP).
This will include as a minimum the provision of short term contract hire/daily rental of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Rentals may need to incorporate but not be limited to advising on vehicle specifications and recommendations, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Short term contract hire/daily rental periods may vary from an expected minimum 1 day to an expected maximum of 84 days.
Lot 3 – racking and conversion (1 000 000,00 – 15 000 000,00 GBP).
This will include but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit / installation of new racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance.
Lot 4 – telematics (1 000 000,00 – 10 000 000,00 GBP).
This will include but is not limited to the provision, installation and on-going management of GPS navigation, integrated hands-free phone, wireless safety communications, automatic driving assistance systems, fleet reporting tools, vehicle tracking, fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any other necessary regulatory compliance.
Lot 5 – Fuel Cards & Associated Services (1 – 1 000 000,00 GBP).
This will include as a minimum the provision of fuel cards and may also incorporate multiple fuel options, smart-chip technology, fleet efficiency / MPG reporting, mileage monitoring, fuel expenses management, monitoring of transactions.
For both lots 1 & 2 it is envisaged that the successful contractors will be able to provide a range of support services either directly or indirectly including but not limited to advising on vehicle specifications and recommendations, grant / funding options, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Users of the framework utilising lot 1 and / or 2 may wish to procure racking, telematics and / or fuel cards via the same lot. Alternatively a user of the framework utilising lot 1 and / or 2 may wish to procure their racking from lot 3, and / or telematics from lot 4 and / or fuel cards from lot 5 and specify that the successful contractor on lot 1 and / or 2 must liaise with the successful contractor on lot 3, 4 and / or 5 to deliver the required product and / or service.
The framework agreement is for use by, but not limited to,
(1) Housing Associations, Local Authorities, Councils, Registered Social Landlords, Arm’s Length Management Organisation and other public sector organisations such as defence or education.
(2) All 750 plus current members of Procurement for Housing (PfH) and any future members of PfH can be found in the following link http://www.procurementforhousing.co.uk/about_us/OJEUframework_permissible_users

The Member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland.
Whilst the initial contract is with Procurement for Housing (PfH), the Framework will be made available to all current and any future Members of The Procurement Partnership Limited (TPPL) procurement club, details of which can be found in the following link http://www.tppl.co.uk/cars_lcvs/clients.htm.

Estimated value excluding VAT:
Range: between 13 000 001 and 201 000 000 GBP

II.2.2)Information about options
Options: yes
Description of these options: The initial contract duration is 3 years with the option to extend for up to a further 12 months subject to satisfactory performance reviews and changes in the market.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.1.2013. Completion 31.12.2017

Information about lots

Lot No: 1 Lot title: Vehicle lease, contract hire and associated products & services

1)Short description
This will include as a minimum the provision of lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Leases/contract hire periods may need to incorporate but not be limited to advising on vehicle specifications and recommendations, grant / funding options, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Lease periods may vary from an expected minimum 2 years to an expected maximum of 5 years.
2)Common procurement vocabulary (CPV)

50111100, 50111110

3)Quantity or scope
This will include as a minimum the provision of lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Leases/contract hire periods may need to incorporate but not be limited to advising on vehicle specifications and recommendations, grant / funding options, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Lease periods may vary from an expected minimum 2 years to an expected maximum of 5 years.
Estimated value excluding VAT:
Range: between 10 000 000 and 150 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
For both lots 1 & 2 it is envisaged that the successful contractors will be able to provide a range of support services either directly or indirectly including but not limited to advising on vehicle specifications and recommendations, grant / funding options, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Users of this framework utilising lot 1 and / or 2 may wish to procure racking, telematics and / or fuel cards via the same lot. Alternatively a user utilising lot 1 and / or 2 may wish to procure their racking from lot 3, and / or telematics from lot 4 and / or fuel cards from lot 5 and specify that the successful contractor on lot 1 and / or 2 must liaise with the successful contractor on lot 3, 4 and / or 5 to deliver the required product and / or service.
Lot No: 4 Lot title: Vehicle telematics
1)Short description
This will include but is not limited to the provision, installation and on-going management of GPS navigation, integrated hands-free phone, wireless safety communications, automatic driving assistance systems, fleet reporting tools, vehicle tracking, fleet management and fuel management and ensuring that all equipment complies with current health & safety regulations and meets any other necessary regulatory compliance.
2)Common procurement vocabulary (CPV)

38548000, 42961300

3)Quantity or scope
This will include but is not limited to the provision, installation and on-going management of GPS navigation, integrated hands-free phone, wireless safety communications, automatic driving assistance systems, fleet reporting tools, vehicle tracking, fleet management and fuel management and ensuring that all equipment complies with current health & safety regulations and meets any other necessary regulatory compliance.
Estimated value excluding VAT:
Range: between 1 000 000 and 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
For both lots 1 & 2 it is envisaged that the successful contractors will be able to provide a range of support services either directly or indirectly including but not limited to advising on vehicle specifications and recommendations, grant / funding options, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Users of this framework utilising lot 1 and / or 2 may wish to procure racking, telematics and / or fuel cards via the same lot. Alternatively a user utilising lot 1 and / or 2 may wish to procure their racking from lot 3, and / or telematics from lot 4 and / or fuel cards from lot 5 and specify that the successful contractor on lot 1 and / or 2 must liaise with the successful contractor on lot 3, 4 and / or 5 to deliver the required product and / or service.
Lot No: 5 Lot title: Fuel cards & associated services
1)Short description
This will include as a minimum the provision of fuel cards and may also incorporate multiple fuel options, smart-chip technology, fleet efficiency / MPG reporting, mileage monitoring, fuel expenses management, monitoring of transactions.
2)Common procurement vocabulary (CPV)

30163100

3)Quantity or scope
This will include as a minimum the provision of fuel cards and may also incorporate multiple fuel options, smart-chip technology, fleet efficiency / MPG reporting, mileage monitoring, fuel expenses management, monitoring of transactions.
Estimated value excluding VAT:
Range: between 1 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
For both lots 1 & 2 it is envisaged that the successful contractors will be able to provide a range of support services either directly or indirectly including but not limited to advising on vehicle specifications and recommendations, grant / funding options, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Users of this framework utilising lot 1 and / or 2 may wish to procure racking, telematics and / or fuel cards via the same lot. Alternatively a user utilising lot 1 and / or 2 may wish to procure their racking from lot 3, and / or telematics from lot 4 and / or fuel cards from lot 5 and specify that the successful contractor on lot 1 and / or 2 must liaise with the successful contractor on lot 3, 4 and / or 5 to deliver the required product and / or service.
Lot No: 3 Lot title: Vehicle racking and conversion
1)Short description
This will include but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit / installation of new racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance.
2)Common procurement vocabulary (CPV)

50117000, 50117100, 34328200

3)Quantity or scope
This will include but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit / installation of new racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of racking, ensuring racking complies with health & safety regulations and meets any other necessary regulatory compliance.
Estimated value excluding VAT:
Range: between 1 000 000 and 15 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
For both lots 1 & 2 it is envisaged that the successful contractors will be able to provide a range of support services either directly or indirectly including but not limited to advising on vehicle specifications and recommendations, grant / funding options, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Users of this framework utilising lot 1 and / or 2 may wish to procure racking, telematics and / or fuel cards via the same lot. Alternatively a user utilising lot 1 and / or 2 may wish to procure their racking from lot 3, and / or telematics from lot 4 and / or fuel cards from lot 5 and specify that the successful contractor on lot 1 and / or 2 must liaise with the successful contractor on lot 3, 4 and / or 5 to deliver the required product and / or service.
Lot No: 2 Lot title: Short term contract hire and daily rental
1)Short description
This will include as a minimum the provision of short term contract hire/daily rental of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Rentals may need to incorporate but not be limited to advising on vehicle specifications and recommendations, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Short term contract hire/daily rental periods may vary from an expected minimum 1 day to an expected maximum of 84 days.
2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope
This will include as a minimum the provision of short term contract hire/daily rental of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Rentals may need to incorporate but not be limited to advising on vehicle specifications and recommendations, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Short term contract hire/daily rental periods may vary from an expected minimum 1 day to an expected maximum of 84 days.
Estimated value excluding VAT:
Range: between 1 000 000 and 25 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
For both lots 1 & 2 it is envisaged that the successful contractors will be able to provide a range of support services either directly or indirectly including but not limited to advising on vehicle specifications and recommendations, grant / funding options, road fund licence, first registration, delivery and collection, service and maintenance, MOT, breakdown cover, relief vehicle, livery, racking, telematics, insurance, accident / traffic offence / tax disc management, fuel, driver licence verification to allow end to end implementation of fully managed vehicle fleet solutions.
Users of this framework utilising lot 1 and / or 2 may wish to procure racking, telematics and / or fuel cards via the same lot. Alternatively a user utilising lot 1 and / or 2 may wish to procure their racking from lot 3, and / or telematics from lot 4 and / or fuel cards from lot 5 and specify that the successful contractor on lot 1 and / or 2 must liaise with the successful contractor on lot 3, 4 and / or 5 to deliver the required product and / or service.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company and/or other guarantees may be required if Procurement for Housing deem necessary.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A single member of any grouping/consortium of suppliers will be required to accept prime contractorship. For any additional legal forms to be taken by the group of economic operators to whom the contract is to be awarded, please refer to tender documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ and as detailed in the tender documentation. As set out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006.
Any Contractor or a Contractor which intends to use Sub-Contractors to undertake a role in the performance of this framework agreement or those who represent the controlling mind of the company which have been convicted of any offence detailed within Regulation 23 of The Public Contracts Regulations 2006 (as amended by SI 2011 No: 2053), which implements Article 45 (1) of the 2004 EU Public Sector Procurement Directive, which are unspent, will be excluded and not considered.
Any supplier may be disqualified who has been convicted of:
(a) Conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA(c);
(b) Corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e), where the offence relates to active corruption;
(c) The offence of bribery, where the offence relates to active corruption;
(ca) Bribery within the meaning of section 1 or 6 of the Bribery Act 2010(f);
(d) Fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(g), within the meaning of-
(i) The offence of cheating the Revenue;
(ii) The offence of conspiracy to defraud;
(iii) Fraud or theft within the meaning of the Theft Act 1968(h), the Theft Act (Northern Ireland) 1969(i), the Theft Act 1978(j) or the Theft (Northern Ireland) Order 1978(k);
(iv) Fraudulent trading within the meaning of section 458 of the Companies Act 1985(a), article 451 of the Companies (Northern Ireland) Order 1986(b) or section 993 of the Companies Act 2006(c);
(v) Fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(d) or section 72 of the Value Added Tax Act 1994(e);
(vi) An offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993(f);
(vii) Destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(g) or section 19 of the Theft Act (Northern Ireland) 1969(h);
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006(i); or (ix) making,
Adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;
(e) Money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002(j);
(ea) An offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(k) or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996(l);
(eb) An offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(m); or.
(f) Any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
The Contractors who are not disqualified in accordance with the above grounds shall be evaluated on the qualification criteria which take into account the technical knowledge and experience, capability / capacity, organisational and financial standing of the Contractor and are in accordance with Regulations 23-26 of the Public Contracts Regulations 2006 (as amended by SI 2011 No: 2053). A shortlist of Contractors will be drawn up and they will be eligible to participate further in the procurement process.
Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/ EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Minimum level(s) of standards possibly required: Please refer to tender documentation.
The tender questionnaire must be completed and returned in accordance with the instructions, by the deadline stated in Section IV.3.4 of this contract notice.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ and as detailed in the tender documentation. As set out in Article 47 of Directive 2004/18/EC and in Regulation 24 of the Public Contracts Regulations 2006.
Minimum level(s) of standards possibly required: a) Satisfactory credit rating. Further details to be issued by a subsequent notice.
b) Liability Insurance Cover of 3 000 000 GBP for any single occurrence.
c) No litigation or other legal proceedings, proportionate and relevant to this procurement, found against the Contractor within the previous 3 years.
The tender questionnaire must be completed and returned in accordance with the instructions, by the deadline stated in Section IV.3.4 of this contract notice.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in Article 48 of Directive 2004/18/EC and in Regulation 25 of the Public Contracts Regulations 2006. Also as set out in the PQQ. The tender questionnaire must be completed and returned in accordance with the instructions, by the deadline stated in section IV.3.4 of this contract notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
KB/2012/Vehicles
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.9.2012
Payable documents: yes
Price: 120 GBP
Terms and method of payment: Please submit a non-refundable cheque for 100GBP plus VAT (120GBP total) to the address below. Cheques should be made payable to Collective Enterprises Limited. Please note submissions received without an administration fee will NOT be evaluated.
Please identify the Vehicles PQQ by writing “Vehicles PQQ Fee” either on the back of the cheque or on a compliment slip with the cheque.
Address for cheques:
Collective Enterprises Limited,
2 Olympic Park,
Birchwood,
WA2 0YL Warrington, UNITED KINGDOM.
IV.3.4)Time limit for receipt of tenders or requests to participate
28.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
5.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Estimated timing for further notices to be published: in a minimum of 3 years’ time or maximum of 4 years’ time when this framework expires.
VI.2)Information about European Union funds
VI.3)Additional information
The value provided in Section II.1.4 is only an estimate. We cannot guarantee to Suppliers any business through this contract agreement.
The estimated value ranges provided have been based on a total 4 year contract duration to provide details of the total potential opportunity within this framework agreement should the framework be extended for the fourth year. Tenderers are expected to pro rata the value ranges to calculate the estimated annual totals if this information is required.
Procurement for Housing (PfH) wishes to establish a Contract Agreement for use by or on behalf of UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes). These will include but not be limited to:
(1) Housing Associations, Local Authorities, Councils, Registered Social Landlords, Arm’s Length Management Organisation and other public sector organisations such as defence or education.
(2) All 750 plus current members of Procurement for Housing (PfH) and any future members of PfH can be found in the following link http://www.procurementforhousing.co.uk/about_us/OJEUframework_permissible_users

The Member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland.
Whilst the initial contract is with Procurement for Housing (PfH), the Framework will be made available to all current and any future Members of The Procurement Partnership Limited (TPPL) procurement club, details of which can be found in the following link http://www.tppl.co.uk/cars_lcvs/clients.htm.

(MT Ref:92041).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Procurement for Housing Limited
2, Olympic Way, Birchwood
WA2 0YL Warrington
UNITED KINGDOM
E-mail: info@procurementforhousing.co.uk
Telephone: +44 8458645100
Internet address: www.procurementforhousing.co.uk
Fax: +44 8450771142

Body responsible for mediation procedures

Housemark
8 Riley Court, Millburn Hill Road, University or Warwick Science Park
CV4 7HP Coventry
UNITED KINGDOM
E-mail: enquiries@housemark.co.uk
Telephone: +44 2476460500
Internet address: www.housemark.co.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1 of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract regulations 2006 (SI 2006 No 5) provide aggrieved parties who have been harmed or at risk of harm by a breach of the rules to action in the high court (England, Wales and Northern Ireland). Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Procurement for Housing Ltd
2 Olympic Way, Birchwood
WA2 0YL Warrington
UNITED KINGDOM
E-mail: info@procurementforhousing.co.uk
Telephone: +44 8458645100
Internet address: www.procurementforhousing.co.uk
Fax: +44 8450771142

VI.5)Date of dispatch of this notice:
23.8.2012

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