Vehicle Contract Hire London

Vehicle Contract Hire London

Vehicle contract hire extending to vans, cars, LWB Panel vans, Minibuses and Minibuses with wheelchair / disabled access conversions & adaptations together with Total Fleet Management Services.

United Kingdom-London: Motor vehicles

2014/S 125-222815

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Peabody Group
1
45 Westminster Bridge Road
Contact point(s): Procurement Team
For the attention of: Mark Shickell
SE1 7JB London
UNITED KINGDOM
Telephone: +44 2070214000
E-mail: tender.contracts@peabody.org.uk
Fax: +44 2070214011

Internet address(es):

General address of the contracting authority: http://www.peabody.org.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Vehicle Contract Hire and All Inclusive Vehicle Fleet Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London and within the M25 Area.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Vehicle contract hire extending to vans, cars, LWB Panel vans, Minibuses and Minibuses with wheelchair / disabled access conversions & adaptations together with Total Fleet Management Services.

II.1.6)Common procurement vocabulary (CPV)

34100000342000003430000034900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Vehicle contract hire of vans, cars, LWB Panel vans, Minibuses and Minibuses with wheelchair / disabled access conversions & adaptations together with provision of an exemplary total fleet management service covering Peabody’s existing vehicle fleet (circa 50 – 60 vehicles) plus all vehicles subsequently leased during the term of the proposed 3 year contract.
Estimated value excluding VAT:
Range: between 295 000 and 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Vehicle Contract Hire

1)Short description

Vehicle contract hire together with total fleet management services

2)Common procurement vocabulary (CPV)

34100000342000003430000034900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: As Per Lot 1 with Racking and Conversion

1)Short description

Vehicle contract hire (vans, car derived vans, SWB panel vans, LWB panel vans) fitted with bespoke racking (typically roof rack with roof bars, access ladder to rear, ply panelling in rear floor, sides and rear door cards)

2)Common procurement vocabulary (CPV)

34100000342000003430000034900000

3)Quantity or scope

As per description above

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: As Per Lot 1 with Vehicle Telematics

1)Short description

Cars, car derived vans, SWB panel vans and LWB panel vans to be fitted with vehicle telematics system with the system producing and supplying a suite of management reports. Example telematics system that may be considered i.e. Traffic Master / Masternaut (Actual specification as stated in the ITT documents)

2)Common procurement vocabulary (CPV)

34100000342000003430000034900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: As Per Lot 1 with Fuel Cards and Fuel Card Management

1)Short description

Vehicle contract hire together with the provision of Fuel Cards and Fuel Card Management Information Services and total fleet management services

2)Common procurement vocabulary (CPV)

34100000342000003430000034900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 5 Lot title: As Per Lot 1 with Total Fleet Management Services

1)Short description

Vehicle contract hire together with fleet management services fully inclusive of Driver licence checks, Congestion Charge registration, First registration & delivery, Livery & branding, Racking, Fleet administration, Undertaking of Taxation / MOT / Insurance service, Routine service & maintenance, Breakdown assistance, Replacement vehicle, Windscreen replacement service, Tyre replacement service, Fuel cards together with fuel monitoring service and management reporting

2)Common procurement vocabulary (CPV)

34100000342000003430000034900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 6 Lot title: Variant Bid LOT

1)Short description

Tenderers are invited to submit a variant bid as a Variant Lot

2)Common procurement vocabulary (CPV)

34100000342000003430000034900000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

n/a

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly vehicle contract hire payments will be pro rata on the basis of a 36 months leasing term for each vehicle.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Acceptance of Peabody’s Terms & Conditions contained within Peabody’s standard services contract
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Provider’s annual turnover must exceed a minimum of three times the annual value of the contract.
Minimum level(s) of standards possibly required: Annual turnover must exceed £886,500 as a minimum standard

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the ITT documents
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Only those bidders passing the self certification gateways will have their bids evaluated and scored. Those bidders not passing the self certification gateways will be eliminated from the tendering process.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.8.2014

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.8.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Peabody
45 Westminster Bridge Road
SE1 7JB London
UNITED KINGDOM
Internet address: http://peabody.org.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: All appeals must be addressed to Peabody’s Procurement Department and be marked for the attention of Mark Shickell

VI.4.3)Service from which information about the lodging of appeals may be obtained

As per V.I 4.1 above

VI.5)Date of dispatch of this notice:

30.6.2014

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