Vehicle Fleet Maintenance Contract - Hertsmere Borough Council

Vehicle Fleet Maintenance Contract – Hertsmere Borough Council

Hertsmere Borough Council seeks a suitable qualified contractor to undertake Vehicle Maintenance from it’s three bay workshop at Cranborne Road depot in Potters Bar.

United Kingdom-Borehamwood: Fleet management, repair and maintenance services

2017/S 191-391260

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hertsmere Borough Council
Civic Offices
Borehamwood
WD6 1WA
United Kingdom
Contact person: Andrew Harper
E-mail: andrew.harper@hertsmere.gov.uk
NUTS code: UKH23

Internet address(es):Main address: www.hertsmere.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/supplyhertfordshire/aspx/Tenders/Current

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.supplyhertfordshire.uk/

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HBC — Vehicle Fleet Maintenance.

Reference number: HC163

II.1.2)Main CPV code

50111000

II.1.3)Type of contract

Services

II.1.4)Short description:

Hertsmere Borough Council seeks a suitable qualified contractor to undertake Vehicle Maintenance from it’s three bay workshop at Cranborne Road depot in Potters Bar. The vehicles to be maintained include refuse collection vehicles, street cleansing vehicles, recycling vehicles and general vans. The fleet comprises a total of 43 vehicles with additional vehicles hired during busy periods. Types of vehicles within the fleet include RCVs, cage tippers, mechanical sweepers, grab lorry, and vans. The majority of the vehicles are based in the Councils Cranborne Road depot, however some are based in the Engineering Services depot in Borehamwood. In the case of these vehicles it is the Councils responsibility to ensure the vehicles are transported to Cranborne Road depot.

The contract will be for a five year period with a possible 2-year extension.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

50111000

II.2.3)Place of performance

NUTS code: UKH23

Main site or place of performance:

Borough of Hertsmere.

II.2.4)Description of the procurement:

Vehicle Fleet Maintenance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2018

End: 30/09/2023

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/11/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/12/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

5 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Hertsmere Borough Council
Borehamwood
WD6 1WA
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/10/2017

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