Vehicle Hire Framework London

Vehicle Hire Framework London

The Council operates a fleet of approx 285 vehicles, ranging from small vans to specialist large commercial vehicles and plant.

United Kingdom-Uxbridge: Motor vehicles

2015/S 237-430697

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hillingdon
Civic Centre, High Street
For the attention of: Ladha Mahomed
UB8 1UW Uxbridge
UNITED KINGDOM
E-mail: mladha@hillingdon.gov.uk

Internet address(es):

General address of the contracting authority: www.hillingdon.gov.uk

Electronic access to information: www.capitalesourcing.com

Electronic submission of tenders and requests to participate: www.capitalesourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Vehicle Hire Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London Borough of Hillingdon.

NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 400 000 and 4 250 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council operates a fleet of approx 285 vehicles, ranging from small vans to specialist large commercial vehicles and plant. Over 200 of the fleet vehicles are now owned by the Council with the remaining vehicles on Hire. Vehicles are used by Waste Services, Highways Maintenance, Passenger Transport and Green Spaces, plus a number of other operational departments.
This Framework Agreement is for hire on short, medium and long term of general purpose vehicles, passenger carrying vehicles (buses) and specialist vehicles including municipal vehicles. There are 6 Lots.

II.1.6)Common procurement vocabulary (CPV)

34100000, 34114400, 34130000, 42415210, 34131000, 34144500, 34622500, 34134000, 34142300, 34921100, 34121400, 34111000, 34110000,34134200, 34111100, 34121000, 34144410, 34136200, 34115200, 34111200, 34144511, 34115000, 34121100, 34144430, 34144431, 34223370,34120000, 34136000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1 General Purpose Vehicles

1)Short description

Vehicle Hire of Small Car, Medium car ,Small Mini bus (8 seater), People carrier 7 seat, Van small 1, Van small 2, Small utility vehicle, SWB Van, MWB van, LWB Van Variants would be Say High top,Cage tipper 3.5 Tonne, Cage tipper 5.5 Tonne, Drop sideTipper 5.5 Tonne, Highway tipper 3.5 t (drop side ),Highway tipper 3.5 t, Crew cab (drop side ) Highways drop side Tipper 7.5 Tonne. These are typical vehicles which the Contracting Authority hires. The list is not exhaustive. Vehicles may vary with requirements for adaptation and/or additional equipment. The Vehicles are hired on short, medium and long term.

2)Common procurement vocabulary (CPV)

34100000, 34114400, 34134000, 34115000, 34131000, 34111000, 34136000

3)Quantity or scope

Adhoc requirements. Estimated Value. May vary.
Estimated value excluding VAT: 1 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 2 Lot title: Passenger Carry Vehicles (Buses)

1)Short description

Passenger bus 17 seat -to meet special needs access and requirements
This is a typical vehicle which the Contracting Authority hires. There may be other type of buses hired. Vehicles may vary with requirements for adaptation and/or additional equipment. The Vehicles are hired on short, medium and long term.

2)Common procurement vocabulary (CPV)

34121000, 34121100, 34121400

3)Quantity or scope

Adhoc requirements. Values are estimated and may vary greatly.
Estimated value excluding VAT: 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 3 Lot title: Specialist Vehicles-Gully Suckers

1)Short description

Gully Suckers 18 t high volume This is a typical vehicle which the Contracting Authority hires. Vehicles may vary with requirements for adaptation and/or additional equipment. The Vehicles are hired on short, medium and long term basis.

2)Common procurement vocabulary (CPV)

34144410

3)Quantity or scope

Adhoc requirements. Estimated value may vary greatly.
Estimated value excluding VAT:
Range: between 50 000 and 250 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 4 Lot title: Specialist Vehicles-Grab Tipper

1)Short description

Grab Tipper 26 Tonne This is a typical vehicle which the Contracting Authority hires. The list is not exhaustive. Vehicles may vary with requirements for adaptation and/or additional equipment. The Vehicles are hired on short, medium and long term basis.

2)Common procurement vocabulary (CPV)

34134200

3)Quantity or scope

Adhoc Requirement. Value is an estimate. It may vary greatly.
Estimated value excluding VAT:
Range: between 50 000 and 250 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 5 Lot title: Specialist Vehicles-Road Sweepers

1)Short description

Road Sweeper 7.5 Tonne Scarab or equivalent
Road Sweeper 15 Tonne.
These are typical vehicles which the Contracting Authority hires. The list is not exhaustive. Vehicles may vary with requirements for adaptation and/or additional equipment. The Vehicles are hired on short, medium and long term basis.

2)Common procurement vocabulary (CPV)

34921100, 34144431

3)Quantity or scope

Adhoc Requirement. Estimated value may vary.
Estimated value excluding VAT:
Range: between 500 000 and 750 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 6 Lot title: Specialist Vehicles-Refuse Collectors

1)Short description

Refuse collector 7.5 Tonne.
Refuse collector 26 Tonne with bin lift.
Refuse collector 26 Tonne with open back.
These are typical vehicles which the Contracting Authority hires. The list is not exhaustive. Vehicles may vary with requirements for adaptation and/or additional equipment. The Vehicles are hired on short, medium and long term basis.

2)Common procurement vocabulary (CPV)

34144511

3)Quantity or scope

Adhoc requirements. Estimated value. May vary.
Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the Tender Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the Tender Documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Tender Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Tender Documents.
Minimum level(s) of standards possibly required: As detailed in the Tender Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Tender Documents.
Minimum level(s) of standards possibly required:
As detailed in the Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LH-0624

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.1.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.1.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 40 months after commencement of the Framework Agreement.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system.

Please register/log in at www.capitalesourcing.com to view all tender information/documents.

Any questions about this procurement should be submitted in writing via the capitalEsourcing Portal www.capitalesourcing.com This should be used for all queries and requests for clarification regarding the procurement as it provides an effective and audit-able trail. A Tenderer’s queries will be secure and cannot be seen by any other Tenderers. The Authority will publish the questions and the response, in a suitably anonymous form, via the Messages tool on www.capitalesourcing.com to all Tenderers before the closing date for the submission of Tenders.

Tenderers should note the closing time and date for clarifications is 17:00 28.12.2015, and the Closing time and date is 17:00 8.1.2016.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

2.12.2015

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