Vehicle Hire Service for Portsmouth City Council

Vehicle Hire Service for Portsmouth City Council

Supply of a vehicle hire service for work related journeys.

United Kingdom-Portsmouth: Motor vehicles

2016/S 007-007474

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Portsmouth City Council
Procurement Service, Floor 4 Core 4, Civic Office, Guildhall Square
Portsmouth
PO1 2BJ
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31Internet address(es):Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Vehicle Hire Service — Framework Agreement, Portsmouth.

II.1.2)Main CPV code

34100000 – PA01

II.1.3)Type of contract

Services

II.1.4)Short description:

Portsmouth City Council, ‘the Authority’, is seeking to establish a single supplier framework for the supply of a vehicle hire service for work related journeys. Concurrently to establishing the Framework a contract with an estimated value of 100 000 GBP per annum will be let by the Authority.

The Authority is targeting to have awarded the framework and the call-off contract by 15.3.2016 with a subsequent commencement date of 1.4.2016.

The framework contract will be 4 years in duration with no option to extend. The call-off contract for the Authority will be for an initial term of 3 years extendable up to 5 years subject to performance and agreement.

The framework will be accessible to the University of Portsmouth, the Portsmouth Regional Procurement Partnership (PRPP) and East Hampshire District Council (EHDC) for the duration of the framework.

The estimated value of the Framework is a range from 300 000 GBP to 900 000 GBP across its duration.

II.1.5)Estimated total value

Value excluding VAT: 900 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

34110000 – PA01
34111000 – PA01
34113000 – PA01
34113300 – PA01
34114400 – PA01
34115000 – PA01
34115200 – PA01
34136000 – PA01
34136100 – PA01

II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Portsmouth.

II.2.4)Description of the procurement:

Portsmouth City Council, ‘the Authority’, is seeking to establish a single supplier framework for the supply of a vehicle hire service for work related journeys. Concurrently to establishing the Framework a contract with an estimated value of 100 000 GBP per annum will be let with the Authority.

The Authority is targeting to have awarded the framework and the call-off contract by 15.3.2016 with a subsequent commencement date of 1.4.2016.

The framework contract will be 4 years in duration with no option to extend. The call-off contract for the Authority will be for an initial term of three years extendable up to 5 years subject to performance and agreement.

The framework will be accessible to the University of Portsmouth, the Portsmouth Regional Procurement Partnership (PRPP) and East Hampshire District Council (EHDC) for the duration of the framework.

The estimated value of the Framework is a range from 300 000 GBP to 900 000 GBP across its duration.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 900 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The framework supplier will be selected based on the winning tenderer for the concurrent Portsmouth City contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As defined within the ‘Specification and Invitation to Tender’ document accessible via https://in-tendhost.co.uk/portsmouthcc

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/02/2016
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 19/02/2016
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

January 2021.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
London
WC2A 2LL
UNITED KINGDOMInternet address:https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/01/2016

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