Vehicle Maintenance and Servicing Tender

Vehicle Maintenance and Servicing Tender

Provision of Vehicle Maintenance, MOTs, Servicing and Repair and Recovery Services.

United Kingdom-Southend-on-Sea: Repair and maintenance services

2016/S 064-110600

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Gillian Shine
SS2 6YL Southend-on-Sea
UNITED KINGDOM
Telephone: +44 1702215436
E-mail: gillianshine@southend.gov.uk

Internet address(es):

General address of the contracting authority: http://www.southend.gov.uk/

Electronic access to information: https://procurement.southend.gov.uk

Electronic submission of tenders and requests to participate: https://procurement.southend.gov.uk

Further information can be obtained from: Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Gillian Shine
SS2 6YL Southend-on-Sea
UNITED KINGDOM
Telephone: +44 1702215436
E-mail: gillianshine@southend.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Gillian Shine
SS2 6YL Southend-on-Sea
UNITED KINGDOM
Telephone: +44 1702215436
E-mail: gillianshine@southend.gov.uk

Tenders or requests to participate must be sent to: Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Gillian Shine
SS2 6YL Southend-on-Sea
UNITED KINGDOM
Telephone: +44 1702215436
E-mail: gillianshine@southend.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Vehicle Maintenance, MOTs, Servicing and Repair and Recovery Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKH31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Southend-on-Sea Borough Council is looking to appoint a Garage to provide the Servicing, Maintenance and MOT Tests of its Fleet Vehicles (currently 102 vehicles). The requirement is for a regular appointment system for both MOT Tests, servicing, safety checks, 24 hr accident/breakdown attendance and recovery, Ad hoc Repairs and Maintenance, together with spot checks for emission testing and emergency work including 24 hour breakdown repairs/recovery of vehicles should the need arise. The successful provider will also become the Council’s recommended Garage, to all the Council staff. Although volumes cannot be guaranteed, this could potentially equate to an additional 700 vehicles to the contract through the inclusion of staff personal cars.

II.1.6)Common procurement vocabulary (CPV)

50000000, 50100000, 50110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Southend-on-Sea Borough Council is looking to appoint a Garage to provide the Servicing, Maintenance and MOT Tests of its Fleet Vehicles (currently 102 vehicles). The requirement is for a regular appointment system for both MOT Tests, servicing, safety checks, 24 hr accident/breakdown attendance and recovery, Ad hoc Repairs and Maintenance, together with spot checks for emission testing and emergency work including 24 hour breakdown repairs/recovery of vehicles should the need arise. The successful provider will also become the Council’s recommended Garage, to all the Council staff. Although volumes cannot be guaranteed, this could potentially equate to an additional 700 vehicles to the contract through the inclusion of staff personal cars.
Estimated value excluding VAT:
Range: between 0 and 520 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Register your company on the eSourcing portal (this is only required 1) — Browse to the eSourcing Portal: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm and click to register. Once registered you can view the relevant tender and respond as per the instructions to tenderer accordingly.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the tender documentation.
Minimum level(s) of standards possibly required: As per the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the tender documentation.
Minimum level(s) of standards possibly required:
As per the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
Objective criteria for choosing the limited number of candidates: As set out in the suitability questionnaire and tender documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0034
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.3.2016

 

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