Vehicle Repair and Maintenance Services Greater Manchester

Vehicle Repair and Maintenance Services Greater Manchester

TfGM are looking for up to two suppliers to provide Repair and Maintenance services to its vehicle fleet. The procurement will be split into 2 lots, one for repair and maintenance to vehicles less than 3.5 tonnes, the other to vehicles over 3.5 tonnes.

UK-Manchester: Maintenance and repair services related to specific parts of vehicles

2013/S 012-015506

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for Greater Manchester
2 Piccadilly Place
Contact point(s): Procurement
For the attention of: Paul Dean
M1 3BG Manchester
UNITED KINGDOM
Telephone: +44 1612441000
E-mail: paul.dean@tfgm.com

Internet address(es):

General address of the contracting authority: http://www.tfgm.com

Electronic access to information: http://www.the-chest.org.uk

Electronic submission of tenders and requests to participate: http://www.the-chest.org.uk

Further information can be obtained from: Transport for Greater Manchester
MUST USE ProContract AT URL LISTED BELOW.
Manchester
UNITED KINGDOM
Internet address: https://www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: ProContract e-Tendering Tool
MUST USE ProContract AT URL LISTED BELOW.
Manchester
UNITED KINGDOM
Internet address: http://www.the-chest.org.uk

Tenders or requests to participate must be sent to: ProContract e-Tendering Tool
MUST USE ProContract AT URL LISTED BELOW.
Manchester
UNITED KINGDOM
Internet address: http://www.the-chest.org.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Transport and Economic Development
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Greater Manchester Accessible Transport Limited
Portland Tower, Portland Street
M1 3LD Manchester
UNITED KINGDOM

Salford City Council
Salford Civic Centre, Chorley Road, Swinton
M275AW Salford
UNITED KINGDOM

Stockport Council
Town Hall, Edward Street
SK1 3XE Stockport
UNITED KINGDOM

Tameside Council
Wellington Road
OL6 6DL Ashton-Under-Lyne
UNITED KINGDOM

Trafford Council
Quay West, Trafford Wharf Road, Trafford Park
M17 1HH Trafford
UNITED KINGDOM

Blackburn with Darwen Borough Council
King William Street, Town Hall
BB1 7DY Blackburn
UNITED KINGDOM

Blackpool Council
Municipal Building, Corporation Street
FY1 1NF Blackpool
UNITED KINGDOM

Warrington Borough Council
Town Hall
WA1 1UH Warrington
UNITED KINGDOM

Cheshire East Council
Westfields, Middlewich Road
CW11 1HZ Sandbach
UNITED KINGDOM

Greater Manchester Waste Disposal Authority
Medtia Chambers, 5 Barn Street
OL1 1LP Oldham
UNITED KINGDOM

Greater Manchester Police Authority
Salford Civic Centre, Chorley Road, Swinton
M27 5DA Salford
UNITED KINGDOM

Greater Manchester Fire and Rescue Authority
146 Bolton Road
M27 8US Swinton
UNITED KINGDOM

Bolton Council
Town Hall, Victoria Square
BL1 1RU Bolton
UNITED KINGDOM

Bury Council
Town Hall, Knowsley Street
BL9 0SW Bury
UNITED KINGDOM

Manchester City Council
Manchester Town Hall
M60 2LA Manchester
UNITED KINGDOM

Oldham Council
Civic Centre, West Street
OL1 1UT Oldham
UNITED KINGDOM

Wigan Council
Town Hall, Library Street
WN1 1YN Wigan
UNITED KINGDOM

Rochdale Council
PO Box 39, Municipal Offices, Smith Street
OL16 1LQ Rochdale
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Vehicle Repair and Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Greater Manchester.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
TfGM are looking for up to two suppliers to provide Repair and Maintenance services to its vehicle fleet. The procurement will be split into 2 lots, one for repair and maintenance to vehicles less than 3.5 tonnes, the other to vehicles over 3.5 tonnes.
TfGM vehicles falling in the < 3.5 tonne category include:
– Operational Vans and Pool Cars( c. 41 in total); and
TfGM vehicles falling into the > 3.5 tonne category include:
– Yellow School Buses (c.42 in total) and
– GMATL owned Demand Responsive Vehicles (c. 82 in total)
II.1.6)Common procurement vocabulary (CPV)

50116000, 50112110, 50116200, 50116300, 50116400, 50118200, 50118400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 3 000 000 and 5 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: TfGM will have the unilateral option to extend the term of the contract for up to an additional 24 months.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Vehicles < 3.5 tonnes

1)Short description
Operational Vans and Pool Cars (c. 41 in total)
2)Common procurement vocabulary (CPV)

50116000, 50112110, 50116200, 50116300, 50116400, 50118200, 50118400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: > 3.5 tonne

1)Short description
Yellow School Buses (c. 42 in total); and
GMATL owned Demand Responsive Vehicles (c. 82 in total)
2)Common procurement vocabulary (CPV)

50116000, 50112110, 50116200, 50116300, 50116400, 50118200, 50118400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
TfGM’s particular requirements will be set out in the ITT documentation and may include, amongst other things, performance bond(s) and/or parent company guarantees and/or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All tenders must be prepared in UK Pounds Sterling, and all payments will be made in the same. As per contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Information, formalities and necessary requirements to be met will be set out in a pre-qualification questionnaire which can be obtained, together with instructions from TfGM, as described in Annex A.1.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Information, formalities and necessary requirements to be met will be set out in a pre-qualification questionnaire which can be obtained, together with instructions from TfGM, as described in Annex A.1.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: Information, formalities and necessary requirements to be met will be set out in a pre-qualification questionnaire which can be obtained, together with instructions from TfGM, as described in Annex A.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6: and maximum number 12
Objective criteria for choosing the limited number of candidates: The highest 6 scores per lot at PQQ evaluation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
1034.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Winter 2015.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interested Suppliers must obtain a pre-qualification questionnaire by registering an expression of interest for the opportunity entitled ‘Vehicle Repair and Maintenance’ (ref. NWCE-8XD3YX) via www.the-chest.org.uk. Any submissions that are not submitted via the ProContract e-tendering tool will be disqualified. Contract to be governed by English Law.

Subject to bidder interest, TfGM Vehicle R+M ‘Bidder Open-Days’ will be hosted at the TfGM offices at 2 Piccadilly Place, Manchester, M1 3BG. These are provisionally scheduled for Thursday 24th January at 11am and Friday 1st February at 12.30pm and will include a brief presentation on the scope and timeframe of the procurement process. Bidders must contact paul.dean@tfgm.com in order to register an intention to attend.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to receive further debriefing from the contracting authority before the contract is entered into. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5), as amended, provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within three months). If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.1.2013

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