Vehicle Stores Management and Spares Provision for Scarborough Borough Council

Vehicle Stores Management and Spares Provision for Scarborough Borough Council

Scarborough Borough Council is seeking a suitably experienced organisation to efficiently manage the stores facility and parts provision based within the Council’s vehicle workshop.

United Kingdom-Scarborough: Vehicle-fleet-support services

2015/S 015-023039

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scarborough Borough Council
Town Hall, St Nicholas Street
For the attention of: Mr Chris Winson
YO11 2HG Scarborough
UNITED KINGDOM
Telephone: +44 1723383618
E-mail: chris.winson@scarborough.gov.uk

Internet address(es):

General address of the contracting authority: www.scarborough.gov.uk

Electronic access to information: www.yortender.co.uk

Electronic submission of tenders and requests to participate: www.yortender.co.uk

Further information can be obtained from: Scarborough Borough Council
Town Hall, St Nicholas Street
For the attention of: Mr Chris Winson
YO11 2HG Scarborough
UNITED KINGDOM
Telephone: +44 1723383618
E-mail: chris.winson@scarborough.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scarborough Borough Council
Town Hall, St Nicholas Street
For the attention of: Mr Chris Winson
YO11 2HG Scarborough
UNITED KINGDOM
Telephone: +44 1723383618
E-mail: chris.winson@scarborough.gov.uk

Tenders or requests to participate must be sent to: Scarborough Borough Council
Town Hall, St Nicholas Street
For the attention of: Mr Chris Winson
YO11 2HG Scarborough
UNITED KINGDOM
Telephone: +44 1723383618
E-mail: chris.winson@scarborough.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Vehicle Stores Management and Spares Provision.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services

NUTS code UKE2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 800 000 and 1 100 000 GBP

II.1.5)Short description of the contract or purchase(s)

Scarborough Borough Council is seeking a suitably experienced organisation to efficiently manage the stores facility and parts provision based within the Council’s vehicle workshop.
Transport and Vehicle Maintenance Services is responsible for the sourcing, supply and maintenance of a wide range of vehicles, plant and equipment for various departments within the Council and operates a 24 Hour, 7 Day service.
Maintenance and repair of the majority of vehicles is undertaken within the Council through a managed vehicle workshop based at the Councils main depot. The stores facility is integral to the efficient supply of parts and services required to complete maintenance and repair to Council vehicles. There is a current dedicated stores facility based within the vehicle workshops.
The scope of this contract is to engage with an organisation to efficiently manage the stores facility based within the vehicle workshop. the key objectives of the contract are:
— Reduce the number of parts fitted to vehicles, using intelligence, knowledge and data through best practices, therefore reducing costs.
— Reduce downtime by maintaining the quality of stock commensurate with demand.
— Ensure footprint of the stores is kept to a minimum.
— Reduce administrative processes currently used.
— Management of stores in line with the needs of service.
— Update IT technologies which are compatible with corporate systems.
— Provide employees with ongoing training and support to ensure best practices are identified and used.
— Ensure smooth transition of contract.
— Bring added value to the Council.

II.1.6)Common procurement vocabulary (CPV)

50111110, 34300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 800 000 and 1 100 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the Invitation to Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

YORE-933H23
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.2.2015 – 16:30
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.2.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.1.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 3.3.2015 – 11:00
Place: Scarborough Borough Council
Town Hall, St. Nicholas Street
YO11 2HG Scarborough
UNITED KINGDOMNO

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Internal Audit officer and relevant service head.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Scarborough Borough Council
Town Hall, St Nicholas Street
YO11 2HD Scarborough
UNITED KINGDOM
E-mail: legalservices@scarborough.gov.uk
Telephone: +44 1723232323

Body responsible for mediation procedures

Scarborough Borough Council
Town Hall, St Nicholas Street
YO11 2HG Scarborough
UNITED KINGDOM
E-mail: legalservices@scarborough.gov.uk
Telephone: +44 1723232323

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Scarborough Borough Council
Town Hall, St Nicholas Street
YO11 2HG Scarborough
UNITED KINGDOM
E-mail: legalservices@scarborough.gov.uk
Telephone: +44 1723232323

VI.5)Date of dispatch of this notice:

18.1.2015

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