Vehicle Supply and Maintenance Services Tender – Harrow Council

Vehicle Supply and Maintenance Services Tender – Harrow Council

The Authority intends to obtain proposals for Vehicle supply and maintenance services in 6 separate Lots as follows: Lot 1: Supply of Vehicles for Authority Outright Purchase and Ownership.

United Kingdom-Harrow: Motor vehicles for the transport of 10 or more persons

2018/S 111-252948

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Harrow Council
Civic Centre
Harrow
HA1 2XY
United Kingdom
Contact person: Ms Jessica Covey
Telephone: +44 2087366684
E-mail: jessica.covey@harrow.gov.uk
NUTS code: UKI7
Internet address(es):Main address: http://www.harrow.gov.uk

Address of the buyer profile: http://www.harrow.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=d1962125-7965-e811-80eb-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=d1962125-7965-e811-80eb-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Vehicle Supply and Maintenance Services

Reference number: DN344795

II.1.2)Main CPV code

34120000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Authority intends to obtain proposals for Vehicle supply and maintenance services in six (6) separate Lots as follows:

Lot 1: Supply of Vehicles for Authority Outright Purchase and Ownership.

Lot 2: Supply of Vehicles for outright purchase and the maintenance of these vehicles.

Lot 3: Supply of and maintenance of vehicles on a hiring/leasing basis.

Lot 4: Maintenance of Vehicles.

Lot 5: Supply and Maintenance of pool cars.

Lot 6: Supply and Maintenance of Equipment for the Civic Amenity Site.

II.1.5)Estimated total value

Value excluding VAT: 80 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Authority’s evaluation process will highlight the highest score bid in each Lot 1 — 4 and then select the option or combination of options that yield the most economically advantageous option. For Lots 5 and 6 the Authority will select the highest scoring bids in that lot.

II.2)Description

II.2.1)Title:

Lot 1: Supply of Vehicles for Authority Outright Purchase and Ownership

Lot No: 1

II.2.2)Additional CPV code(s)

34113000
34115000
34115200
34120000
34130000
34143000
34144400
34144430
34144431
34144440
34144450
34144500
34144510
34144511
34144512
34144700
34144900

II.2.3)Place of performance

NUTS code: UKI7

II.2.4)Description of the procurement:

This Lot requires Bidders to provide proposals to meet Authority Requirements for outright purchase and ownership of vehicles as set out in the tender documents.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 35
Price – Weighting: 65

II.2.6)Estimated value

Value excluding VAT: 39 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The initial Contract Term is 8 years plus the option to extend on one or more occasions for any combination of years so that the extension is limited to 7 more years and a total contract term of maximum 15 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Supply of Vehicles for outright purchase and the maintenance of these vehicles

Lot No: 2

II.2.2)Additional CPV code(s)

34113000
34115000
34120000
34130000
34143000
34144400
34144430
34144431
34144440
34144450
34144500
34144510
34144511
34144512
34144900
50110000

II.2.3)Place of performance

NUTS code: UKI7

II.2.4)Description of the procurement:

This Lot requires Bidders to provide proposals to meet the Authority Requirements for the outright purchase of vehicles as well as the maintenance of those vehicles.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 35
Price – Weighting: 65

II.2.6)Estimated value

Value excluding VAT: 55 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The initial Contract Term is 8 years plus the option to extend on one or more occasions for any combination of years so that the extension is limited to 7 more years and a total contract term of maximum 15 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Supply of and maintenance of vehicles on a hiring/leasing basis

Lot No: 3

II.2.2)Additional CPV code(s)

34113000
34114300
34115000
34120000
34130000
34143000
34144220
34144400
34144430
34144431
34144440
34144450
34144500
34144510
34144511
34144512
34144760

II.2.3)Place of performance

NUTS code: UKI7

II.2.4)Description of the procurement:

This lot requires Bidders to provide proposals to meet the Authority Requirements for the hiring/leasing and maintenance of vehicles.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 35
Price – Weighting: 65

II.2.6)Estimated value

Value excluding VAT: 69 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The initial Contract Term is 8 years plus the option to extend on one or more occasions for any combination of years so that the extension is limited to 7 more years and a total contract term of maximum 15 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4: Maintenance of Vehicles

Lot No: 4

II.2.2)Additional CPV code(s)

50100000

II.2.3)Place of performance

NUTS code: UKI7

II.2.4)Description of the procurement:

This Lot requires Bidders to provide proposals to meet the Authority Requirements for the maintenance of vehicles.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 35
Price – Weighting: 65

II.2.6)Estimated value

Value excluding VAT: 16 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The initial Contract Term is 8 years plus the option to extend on one or more occasions for any combination of years so that the extension is limited to 7 more years and a total contract term of maximum 15 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 5: Supply and maintenance of pool cars

Lot No: 5

II.2.2)Additional CPV code(s)

34115200

II.2.3)Place of performance

NUTS code: UKI7

II.2.4)Description of the procurement:

This Lot requires Bidders to provide proposals for supplying and maintenance of pool car systems. The supply can either be for outright purchase by the Authority or on a hired basis.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 35
Price – Weighting: 65

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The initial Contract Term is 8 years plus the option to extend on one or more occasions for any combination of years so that the extension is limited to 7 more years and a total contract term of maximum 15 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 6: Supply and Maintenance of Equipment for the Civic Amenity Site

Lot No: 6

II.2.2)Additional CPV code(s)

34142200
42410000
44613700

II.2.3)Place of performance

NUTS code: UKI7

II.2.4)Description of the procurement:

This Lot requires Bidders to provide and maintain the equipment required for the Civic Amenity Sites.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 35
Price – Weighting: 65

II.2.6)Estimated value

Value excluding VAT: 2 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

The initial Contract Term is 8 years plus the option to extend on one or more occasions for any combination of years so that the extension is limited to 7 more years and a total contract term of maximum 15 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please see information contained within the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 13/07/2018
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Harrow Council
Harrow
United Kingdom

VI.4.2)Body responsible for mediation procedures

Harrow Council
Harrow
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/06/2018

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