Vending Machine Services Manchester

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

TUCO Ltd
20 Dale Street
For the attention of: Mandy Johnston
M1 1EZ Manchester
UNITED KINGDOM
Telephone: +44 1617133427
E-mail: mandy.johnston@tuco.org

Internet address(es):

General address of the contracting authority: www.tuco.org

Address of the buyer profile: https://in-tendhost.co.uk/tuco/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education
Other

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

see additional information

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Vending Machine Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 000 000 and 9 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Suppliers are invited to submit tender details for the supply, delivery, installation, service and maintenance of vending machines, vending products, consumables and associated products including a fully managed vending service and self fill machine options. Although this is a National framework agreement for Vending Services, Regional suppliers are welcome to bid for each Lot.
Lot 1 Confectionery Snacks Ambient.
Lot 2 Food including Sandwiches Chilled.
Lot 3 Beverages, Bottles and Cans.
Lot 4 Beverages, Hot Drinks.
Lot 5 Fully Managed Service.
Lot 6 Self Fill Machines only.
Questions will be asked for Lots 1-4 at tender stage and a product price list will be required with royalties. A case study will be created for Lot 5, Fully Managed Service, with option for members to have a percentage of other machines from other Lots on the framework agreements. Option for members to have a percentage of other machines from other Lots on the framework agreements. Lot 6 will require questions and price of machines etc.

II.1.6)Common procurement vocabulary (CPV)

42933000, 15894500, 42933300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Confectionery Snacks Ambient

1)Short description

Contract for the supply, delivery, installation, service and maintenance of vending, vending products, consumables and associated products in relation to ambient confectionery snacks.

2)Common procurement vocabulary (CPV)

42933300, 15894500

3)Quantity or scope

The estimated value of the framework agreement is 9 000 000 GBP excluding VAT based on information provided by members. During the life of the Framework Appointment TUCO Purchasing Ltd (TPL) may open up the contract to additional Local authorities and further education establishments. Whilst we cannot give a totally accurate figure for take-up (and no level of usage is guaranteed), based on historical data.
Estimated value excluding VAT: 9 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Food Including Sandwiches Chilled

1)Short description

Contract for the supply, delivery, installation, service and maintenance of vending, vending products, consumables and associated products in relation to Food Including Sandwiches Chilled.

2)Common procurement vocabulary (CPV)

42933000, 15894500, 42933300

3)Quantity or scope

The estimated value of the framework agreement is 9 000 000 GBP excluding VAT based on information provided by members. During the life of the Framework Appointment TUCO Purchasing Ltd (TPL) may open up the contract to additional Local authorities and further education establishments. Whilst we cannot give a totally accurate figure for take-up (and no level of usage is guaranteed), based on historical data.
Estimated value excluding VAT: 9 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Beverages, Bottles and Cans

1)Short description

Contract for the supply, delivery, installation, service and maintenance of vending, vending products, consumables and associated products in relation to Beverages, Bottles and Cans.

2)Common procurement vocabulary (CPV)

42933000, 15894500, 42933300

3)Quantity or scope

The estimated value of the framework agreement is 9 000 000 GBP excluding VAT based on information provided by members. During the life of the Framework Appointment TUCO Purchasing Ltd (TPL) may open up the contract to additional Local authorities and further education establishments. Whilst we cannot give a totally accurate figure for take-up (and no level of usage is guaranteed), based on historical data.
Estimated value excluding VAT: 9 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Beverages, Hot Drinks

1)Short description

Contract for the supply, delivery, installation, service and maintenance of vending, vending products, consumables and associated products in relation to Beverages, Hot Drinks.

2)Common procurement vocabulary (CPV)

42933000, 15894500, 42933300

3)Quantity or scope

The estimated value of the framework agreement is 9 000 000 GBP excluding VAT based on information provided by members. During the life of the Framework Appointment TUCO Purchasing Ltd (TPL) may open up the contract to additional Local authorities and further education establishments. Whilst we cannot give a totally accurate figure for take-up (and no level of usage is guaranteed), based on historical data.
Estimated value excluding VAT: 9 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 5 Lot title: Fully Managed Vending Service

1)Short description

Contract for the supply, delivery, installation, service and maintenance of vending, vending products, consumables and associated products in relation to a Fully Managed Vending Service.

2)Common procurement vocabulary (CPV)

42933000, 15894500, 42933300

3)Quantity or scope

The estimated value of the framework agreement is 9 000 000 GBP excluding VAT based on information provided by members. During the life of the Framework Appointment TUCO Purchasing Ltd (TPL) may open up the contract to additional Local authorities and further education establishments. Whilst we cannot give a totally accurate figure for take-up (and no level of usage is guaranteed), based on historical data.
Estimated value excluding VAT: 9 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Lot No: 6 Lot title: Self-Filll Machine Only

1)Short description

Contract for the supply, delivery, installation, service and maintenance of vending in relation to self fill machines.

2)Common procurement vocabulary (CPV)

42933000, 15894500, 42933300

3)Quantity or scope

The estimated value of the framework agreement is 9 000 000 GBP excluding VAT based on information provided by members. During the life of the Framework Appointment TUCO Purchasing Ltd (TPL) may open up the contract to additional Local authorities and further education establishments. Whilst we cannot give a totally accurate figure for take-up (and no level of usage is guaranteed), based on historical data.
Estimated value excluding VAT: 9 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

111.1.1. An administration fee of 100 GBP plus VAT is required to process any ITTs. Please note that ITTs will not be evaluated unless the administration fee is received. Parent Company and / or other guarantees may be required if TUCO Ltd deem necessary.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A single member of any grouping / consortium of suppliers will be required to accept prime contractorship.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
Minimum level(s) of standards possibly required: See tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
Minimum level(s) of standards possibly required:
See tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 20

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CAT11026-TU

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.2.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

29.3.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Additional Information: Tender will be carried out using e-Procurement software In-Tend. If you wish to register your interest for this opportunity then please go to the following website: https://in-tendhost.co.uk/tuco/aspx/Home. The tender process will be carried out under a XXXX procedure which will entail a 2 stage process.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The Framework Agreement is for use by but not limited to various institutions of Higher Educationhttp://www.hefce.ac.uk/unicoll/ (TUCO Ltd clients see http://www.tuco.org/buy/clients); SUPC members see http://supc.procureweb.ac.uk/aboutsupc-members; APUC members see http://www.apuc-scot.ac.uk/home.htm; NWUPC members see www.nwupc.ac.uk; NEUPC members see http://neupg.procureweb.ac.uk/; HEPCW members seehttp://hepcw.procureweb.ac.uk/; LUPC members see http://www.lupc.ac.uk/; Academies; Further Education FE colleges and FE colleges via Crescent Purchasing Consortium (currently 170 colleges throughout the UK) and any other member of CPC; Conwy CBC, Denbighshire CC, Flintshire CC, Wrexham CBC, Sefton Council, Halton BC, Cheshire West and Chester Council, South Ribble Borough Council, Liverpool City Council, Wirral BC, Rochdale MBC, Northumberland CC and any other Local Authoritieshttp://www.direct.gov.uk/en/D11/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG Education Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Collegeshttp://www.edubase.gov.uksearchxhtml;4767F89630A039E98FE593093D577013?page=members http://www.assemblywales.org http://new.wales.gov.uk/?lang=en https://www.sell2wales.co.uk and NHS Trusts http://www.nhs.uk/servicedirectories/Pages/AcuteTrustListing.aspx, and this may include additional Local Authorities, Research Councils www.rcuk.ac.uk NHS Trusts and Police Authorities www.apa.police.uk Housing associations, registered social landlords(RSL’s), arm’s length management organisations. All 700 plus current members of Procurement for Housing (PfH) and any future members, details of current membership for PfH can be found here;http://www.procurementforhousing.co.uk/membership/membership_list.

Please refer to the following websites for a full list of RSL’s http://www.tenantservicesauthority.org/ or http: NUSSLhttp://www.ukmsl.com/client/nusconnect/ The member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland. The Framework Agreement is also for use by but not limited to Crown Commercial Services.

This Framework may also be used by other public bodies as defined by the European Union. GOReference GO-2012314-PRO-3784493.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill at the point information on award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the contracting authority of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract regulations 2006 (SI 2006 No 5) provide aggrieved parties who have been harmed or at risk of harm by breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.1.2016