Vertical Lift Maintenance Framework Belfast

United Kingdom-Belfast: Lift-maintenance services

2015/S 004-004352

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Housing Executive
6th Floor, Housing Centre, 2 Adelaide Street
Contact point(s): NIHE, Corporate Procurement Department
For the attention of: McClintock Joe
BT2 8PB Belfast
UNITED KINGDOM
Telephone: +44 2890318491
E-mail: joe.mcclintock@nihe.gov.uk

Internet address(es):

General address of the contracting authority: http://nihe.gov.uk

Address of the buyer profile: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Vertical (Through Floor) Lift Maintenance Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 2 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Housing Executive wishes to procure suitably qualified and competent persons to provide a comprehensive response and planned maintenance service (including installation, removal, repair and a call out service) for a range of vertical ‘through floor’ lifts, currently installed in approximately 500 of the Housing Executive’s properties across Northern Ireland.
Vertical ‘through floor’ lifts are installed in the Housing Executive’s domestic dwellings to allow a disabled person access to the first floor of the dwelling. The Housing Executive have four types of lifts to be maintained/installed as part of the Service:
a. Vertical Seat lift;
b. Vertical Wheel chair lift;
c. Platform Lift;
d. Step Lift.
The Service required will comprise of the following items of work to the Housing Executive’s vertical ‘through floor’ lifts in domestic dwellings:
— Service and Maintenance of all lifts;
— Assessment and completion of repairs to lifts;
— Installation of new lifts (or stored previously used lifts);
— Removal, refurbishment and storage of lift units;
— Survey and design of structural alterations to 1st floor (for new openings or closures);
— Structural alterations following approval of designs;
— Obtaining Building Control certification for any structural alterations;
— Response to call outs 24 hrs/day, 7 days/week;
— Installation of new lift communication systems;
— Testing of lifts as directed by the Housing Executive.
Tenderers should note that installations and removals of lifts will also require structural alterations to the first floor to create or close an opening in the first floor.
The maintenance and servicing of the lift units will be carried out in accordance with the specification and other provisions of the TSSC. Occasionally instructions will be issued by the Housing Executive, requested through Job Requests, for items of work outside the main Service.
The Service will occur in occupied buildings and in most cases in and around dwellings occupied by persons with disabilities and special needs.
The provision of the Service is required during Normal Working Hours (9:00 to 20:00 on Mondays to Fridays inclusive and from 9:00 to 13:00 on Saturdays including all annual and public holidays) and includes the provision of an emergency response service outside Normal Working Hours so that total cover is given 24 hours per day, every day of the year for the duration of the contract awarded. This includes all weekends and holiday periods.
Further details of the Housing Executive’s requirements are set out in the documentation available from the contact point set out at I.1) above.

II.1.6)Common procurement vocabulary (CPV)

50750000, 45313100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Housing Executive seeks to procure the work detailed in II.1.5 and the contract documentation across Northern Ireland.
Estimated value excluding VAT:
Range: between 2 000 000 and 2 400 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Subject to the terms and conditions set out in this ITT, the Vertical ‘Through Floor’ Lifts Framework and Term Service Short Contract, it is envisaged that the Term Service Short Contract will commence in May 2015 and continue thereafter for an initial period of 2 years (‘Initial Period’). Following expiry of the Initial Period, the Employer shall have the option to extend the service period by such period(s) as it sees fit provided that the cumulative period of such extension(s) shall not exceed 2 years from the date of the expiry of the initial service period.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Housing Executive reserves the right to require guarantees or other security from tenderers to secure proper performance of the contract.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Housing Executive reserves the right to require parties to take a particular legal form upon contract award or to require that one party has primary liability or to require each party to be jointly and severally liable. The Housing Executive reserves the right to require collateral warranties, parent company guarantees and / or performance bonds as applicable are entered into.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See contract documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 and as set out in the ITT and other documentation available from the address specified in Section I.1 (https://e-sourcingni.bravosolution.co.uk/web/login.shtml).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the ITT and other documentation available from the address specified in Section I.1 (https://e-sourcingni.bravosolution.co.uk/web/login.shtml).

Minimum level(s) of standards possibly required: As set out in the ITT and other documentation available from the address specified in Section I.1 (https://e-sourcingni.bravosolution.co.uk/web/login.shtml).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

In accordance with Articles 48 and 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the ITT and other documentation available from the address specified in Section I.1 (https://e-sourcingni.bravosolution.co.uk/web/login.shtml).

Minimum level(s) of standards possibly required:

As set out in the ITT available from the address specified in Section I.1 (https://e-sourcingni.bravosolution.co.uk/web/login.shtml).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: As set out in the Invitation To tender and other tender documents.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CT010

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.2.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.2.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All costs of responding to this Notice or participation in this procurement will be borne by the Tenderer.
Until the contract is formalised all discussions will be deemed strictly subject to contract. No formal agreement shall be binding until it has been signed by duly authorised representatives of both parties, or as otherwise advised by the Housing Executive.
The Transfer of Undertakings Protection of Employment Regulations and/or the Service Provision Change (Protection of Employment) Regulations 2006 may apply to the staff/operatives currently engaged in the delivery of these services. Tenderers are required to seek their own advice, make their own investigations (including by seeking information) and include for this in their tenders.
Tenderers will be required to submit:
(i) A Whole Pricing Document specifying pricing applicable across all lift sites in Northern Ireland including some notional quantities which will be used for Job Requests.
(ii) A Quality Submission to determine membership of the Framework Agreement.
It is anticipated that ONE Term Service Short Contract will (at the Housing Executive’s discretion) be awarded under and in accordance with the terms of the Vertical ‘Through Floor’ Lifts Framework Agreement, following a mini–tender competition between the Eligible Framework Members.
Only one Framework Member will be awarded a Term Service Short Contract (TSSC). Following the mini-competition for the single appointment the remaining Framework Members will be held in reserve on the Vertical ‘Through Floor’ Lifts Framework Agreement. The award of any TSSC will be at the absolute discretion of the Housing Executive.
The TSSC will be substantially in the form set out in this ITT, although the Housing Executive reserves the right to amend this further (within the confines of the Regulations) to meet the requirements of the Housing Executive. The TSSC will require the successful Framework Member to carry out all of the Service across Northern Ireland during the Service Period.
Only those Framework Members who are successfully appointed to the Vertical ‘Through Floor’ Lifts Framework AND are subsequently awarded and enter into a Term Service Short Contract with the Housing Executive will be required to provide the Service and even then, there is no guarantee of any particular volume of work. The precise requirements for the Service may vary under the Term Service Short Contract and hence the value of such Term Service Short Contract may also vary.
Tenderers should refer to the tender documents for further information.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court, Royal Courts of Justice
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
Telephone: +44 3002007812
Fax: +44 2890724799

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Appeals must be lodged in accordance with the ‘Public Contract Regulations 2006 as amended’.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The High Court, Royal Courts of Justice
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
Telephone: +44 3002007812
Fax: +44 2890724799

VI.5)Date of dispatch of this notice:

5.1.2015

Vertical Lift Maintenance Framework Belfast

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