Viridian Housing Pan-London Cleaning Contract

Viridian Housing Pan-London Cleaning Contract

Pan-London Cleaning Service comprising of properties across north, south west and south east London.

United Kingdom-London: Building-cleaning services

2016/S 148-267591

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Viridian Housing
376 Colwell House, Clapham Road
United Kingdom
Contact person: Mr Jonathan Lam
Telephone: +44 2032023600
NUTS code: UKI
Internet address(es):
Main address: of the buyer profile:
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Estate Services and Standards (ESS) Cleaning Contract – Lot 10 Pan-London.

Reference number: DN175265

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This procurement is comprised of 1 Lot, for a pan-London Cleaning Service comprising of properties across north, south west and south east London. The Contract will commence on 1.3.2017 and will run initially for 5 years, until 28.2.2022.

II.1.5)Estimated total value

Value excluding VAT: 3 666 227.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The scope of service shall include, but not be limited to the follow:

— Cleaning internal communal areas of housing blocks and ensuring free of litter;

— Cleaning external communal areas, ensuring free of litter and detritus;

— Collection of leaves and litter at all times;

— Specialist cleaning to individual schemes, including those housing elderly residents and those in need of extra support;

— Some ancillary cleaning and other associated duties;

— The removal of bulk refuse and fly tipping (includes items such as black bags, refuse sacks, small pieces of furniture) from inside and outside residential blocks and on estates;

— Other site based tasks which may be carried out on a regular basis to certain properties.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 666 227.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

End: 22/02/2022
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 10
Objective criteria for choosing the limited number of candidates:

The envisaged minimum number of invited to tenders shall be 10. The procurement will be undertaken as a restricted process. Bidders will have to complete a pre-qualification questionnaire; The 10 highest scoring bidders will be shortlisted and invited to tender. Full evaluation criteria, including sub-criteria for limiting candidates invited to tender is set out in the PQQ.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/08/2016
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/09/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

Section IV. (Time-limit for requests to participate) — Requests to participate must be by way of completion and return of the pre-qualification questionnaire (PQQ) (in accordance with the requirements set out in the PQQ) by the date and time specified. All tender documentation (including the PQQ) is available on the Housing Procurement Portal, the Pro Contract tendering system.

Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid such issues as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time. All communications must be via Pro Contract Tendering System. The contracting authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.

VI.4)Procedures for review

VI.4.1)Review body

High Court, Royal Courts of Justice
The Strand
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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