Virtual Desktop Infrastructure Yorkshire

Hyper Converged Infrastructure and Virtual Desktop Infrastructure.

United Kingdom-Leeds: Information systems and servers

2016/S 135-242598

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Yorkshire Housing Limited
Dysons Chambers, 12-14 Briggate
Leeds
LS1 6ER
United Kingdom
Contact person: Mr Chris Shaw
Telephone: +44 7722067596
E-mail: chris.shaw@shawc.co.uk
NUTS code: UKE42

Internet address(es):Main address: http://www.yorkshirehousing.co.uk

Address of the buyer profile: http://www.shawc.co.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Information-systems-and-servers./Q663264P63

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Information-systems-and-servers./Q663264P63

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Hyper Converged Infrastructure and Virtual Desktop Infrastructure.

II.1.2)Main CPV code

48800000

II.1.3)Type of contract

Services

II.1.4)Short description:

To provide Yorkshire Housing with a Hyper Converged Infrastructure which is resiliently provisioned across 2 locations. This is Lot 1.

Lot 2 is for the provision of a Virtual Desktop Infrastructure which operates across the Hyper Converged Infrastructure that is provided through Lot 1.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 and Lot 2.

II.2)Description

II.2.1)Title:

Hyper Converged Infrastructure

Lot No: 1

II.2.2)Additional CPV code(s)

48800000

II.2.3)Place of performance

NUTS code: UKE42

Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

The provision of a Tier 1 — Hyper Converged Infrastructure platform to support:

— YH business applications.

— YH virtual desktop solution (to be delivered via Lot 2).

— Migration of the current estate onto the Hyper Converged Infrastructure platform.

— Provision of Disaster Recovery/Backup solutions or services.

Note: YH will consider other platforms that are not Hyper Converged but bidders must demonstrate how they will meet the key goals described below.

— Performance — YH require improved levels of performance for their business applications and virtual desktops.

— Scalability — The solutions must be easily scalable to accommodate future growth.

— Disaster Recovery — Improved Disaster Recovery and Backup capability must form a part of the solution.

— Resources — The solutions must demonstrate that they will reduce the amount of internal ICT resource required to maintain the infrastructure.

— Cost — Value for money must be demonstrated.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The contract will initially run for 36 months with a possible extension for a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Virtual Desktop Infrastructure

Lot No: 2

II.2.2)Additional CPV code(s)

48800000

II.2.3)Place of performance

NUTS code: UKE42

Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

The provision of a virtual desktop environment.

— YH currently has 557 thin client terminals (IGEL) that will be retained as the primary desktop device. These are spread across 75 locations with the majority being in the Leeds head office.

— YH currently has approx. 900 users requiring access from the above terminals, from personal home PCs and from mobile devices.

— The new environment will be either a shared virtual desktop environment or an individual virtual desktop or, the full solution may be a combination of both.

— The new environment must replace the existing Citrix virtual desktop environment. It must also replace approx. 20 PCs located in the ICT department and used for system management/development.

Must run from the platform to be delivered via Lot 1.

Virtual desktop must be Windows 10 look/feel, Office 2016 and Office 365 integration.

Must provide access to all YH business applications and administration tools.

Provision of Disaster Recovery/Backup solutions or services for this environment.

Must also provide a management infrastructure to support laptop PCs (patching, configuration, installs, monitoring etc.).

— YH currently has approx. 6 laptops.

— The extension of the laptop estate is a future requirement for which a management solution is required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The contract will initially run for 36 months with a possible extension for a further 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/08/2016

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/08/2016

Local time: 09:00

Place:

Leeds.

Information about authorised persons and opening procedure:

Tenders will be opened by the YH project team at 9:00 and recorded in the tender book.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Information-systems-and-servers./Q663264P63

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/Q663264P63

GO Reference: GO-2016711-PRO-8467311.

VI.4)Procedures for review

VI.4.1)Review body

Yorkshire Housing
Leeds
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: