Visual Transcription Services Tender for Crown Prosecution Service

Visual Transcription Services Tender for Crown Prosecution Service

Number of participants to the framework agreement envisaged: 3.

UK-London: legal services

2012/S 235-387217

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Crown Prosecution Service
Rose Court, 2 Southwark Bridge Road
Contact point(s): Procurement and Commercial Services
For the attention of: Paul Farlow or Tracy Rennison
SE1 9HS London
UNITED KINGDOM
E-mail: procurement@cps.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cps.gov.uk

Electronic access to information: https://online.contractsfinder.businesslink.gov.uk

Electronic submission of tenders and requests to participate: https://cps.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Other: Legal Services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

UK Public Sector Bodies
United Kingdom
United Kingdom
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Visual Transcription Services (VTS).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Sensitivity and security. Technological development.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000,00 and 10 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)
Some of the evidence the CPS receives is in the form of visually recorded evidence which may consist of interviews with witnesses who are vulnerable by reason of age or disability or who are intimidated by reason of fear or distress in connection with testifying in the proceedings.
In cases where such evidence can be used during the course of the trial, a transcript of the contents of the visually recorded evidence is helpful during the preparatory stages and will assist the parties, the judge and possibly the jury during the trial itself.
The CPS requires a service provider to provide the following:
A transcription service from visually recorded media which could be on VHS Video or DVD+/-R delivered to the Service Provider by the CPS.
Production of a transcription to be delivered to the original CPS office via secure email using MS Microsoft Word 2010 or later or any other compatible word processor. For the purposes of delivering the transcript, service providers to obtain a Criminal Justice Secure Mail (CJSM) email account.
Maintenance of auditable records for the receipt, secure storage and return of recordings, and for recording the movements and viewing of the tapes, discs and transcribed material whenever it is in the possession of, or is created by the Service Provider (the format of such records to be approved by the CPS); all such records shall remain the property of the CPS and be made available on demand to the CPS and shall be given to the CPS at the termination of the Contract. All material, Data is covered by Crown Copyright.
A contact point to allow CPS areas to chase progress on transcripts.
II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 5 000 000,00 and 10 000 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6: and maximum number 20
Objective criteria for choosing the limited number of candidates: Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PR/35/2012
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Other: English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The tender will be managed via the Bravo Solution e-tendering Portal. Interested providers will need to register at https://cps.bravosolution.co.uk in order to gain access to the PQQ and related documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
3.12.2012

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