VoIP Telephony System Tender

VoIP Telephony System Tender

The University of Edinburgh is seeking to contract with a partner organisation to undertake a modernisation of its current telephony infrastructure to deliver an IP based solution to its users.

United Kingdom-Edinburgh: Telephone network equipment

2014/S 248-438254

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Sarah Hogarth
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316502826

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

VoIP Telephony System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Edinburgh is seeking to contract with a partner organisation to undertake a modernisation of its current telephony infrastructure to deliver an IP based solution to its users. The scope of this will include the detailed design, supply, implementation, commissioning, maintenance and support of the core voice solution and associated applications, including voicemail and contact centre. The selected organisation will be required to work with the University to develop a detailed migration plan and deliver an initial deployment of IP Telephony and associated applications, including voicemail and contact centre, followed by the migration of the complete voice system currently serving approximately 11 000 users across a number of campus sites. The programme will commence in 2015 with anticipated completion by 2017.
The University’s current deployment comprises a mixture of NEC Sopho systems and NEC SV8500 systems. The selected organisation will be required to develop and deliver a migration to the proposed solution whilst maintaining the current number plan.
It is anticipated that the contract will run for an initial period of 5 years with the option to extend by a further 5*1 years, subject to satisfactory performance from the supplier to cover the expected lifetime of the system.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 3338 under s Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the it will move to your My s area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

32429000, 32524000, 32540000, 45314000, 50330000, 64210000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Details are provided in the Pre Qualification Questionnaire (PQQ) and Invitation to Tender (ITT)documents.

II.2.2)Information about options

Options: yes
Description of these options: It is anticipated that the contract will run for an initial period of 5 years with the option to extend by a further 5*1 years, subject to satisfactory performance from the supplier to cover the expected lifetime of the system.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated within the PQQ document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the invitation to tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submit a bid, such consortia or grouping must nominate a lead organisation to deal with the University of Edinburgh on all matters relating to the Contract. All consortium members or groupings will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see the list of mandatory requirements contained in the PQQ document.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ document.
Minimum level(s) of standards possibly required: Suppliers must meet minimum standards of economic and financial standing to take part in the competition. Suppliers must be financially fluid and currently trading. They must not be recorded at Companies House as having any negative action/event (dissolved, removed, in Liquidation etc.) that calls into question their financial/ corporate standing, such as action/ event will be deemed to be a failure to meet minimum standards of economic and financial standing.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As stated in the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The short-listing decision shall be based on passing the minimum standards (pass/fail) sections of this document as well as on the results of the scored questions listed in Section 2. It is envisaged that a minimum of 5 Suppliers will be Short-listed for ITT stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EC_0656
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:330937).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.12.2014

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