Voluntary Sector Infrastructure Capacity Building Services

Voluntary Sector Infrastructure Capacity Building Services

The London Borough of Richmond upon Thames (‘the Council’) and NHS South West London Richmond Borough Team are seeking to appoint up to 3 Service Providers to provide voluntary sector infrastructure and capacity building services.

United Kingdom-Twickenham: Provision of services to the community

2015/S 164-300298

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Richmond upon Thames
Civic Centre, 44 York St
For the attention of: Ms Sandie Atwell
TW1 3BZ Twickenham
UNITED KINGDOM
Telephone: +44 2088915085
E-mail: sandie.atwell@richmond.gov.uk

Internet address(es):

General address of the contracting authority: http://www.richmond.gov.uk

Electronic submission of tenders and requests to participate: https://www.londontenders.org/procontract/supplier.nsf/frm_opportunity_search?openForm

Further information can be obtained from: London Borough of Richmond upon Thames
Civic Centre, 44 York St
For the attention of: Ms Sandie Atwell
TW1 3BZ Twickenham
UNITED KINGDOM
Telephone: +44 2088915085
E-mail: sandie.atwell@richmond.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Richmond upon Thames
Civic Centre, 44 York St
For the attention of: Ms Sandie Atwell
TW1 3BZ Twickenham
UNITED KINGDOM
Telephone: +44 2088915085
E-mail: sandie.atwell@richmond.gov.uk

Tenders or requests to participate must be sent to: London Borough of Richmond upon Thames
Civic Centre, 44 York St
For the attention of: Ms Sandie Atwell
TW1 3BZ Twickenham
UNITED KINGDOM
Telephone: +44 2088915085
E-mail: sandie.atwell@richmond.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision for Voluntary Sector Infrastructure and Capacity Building Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The London Borough of Richmond upon Thames (‘the Council’) and NHS South West London Richmond Borough Team are seeking to appoint up to 3 Service Providers to provide voluntary sector infrastructure and capacity building services. The Council has a role in helping to build the capacity and infrastructure of voluntary organisations. One way it does this is through funding the provision of second tier support services to voluntary sector and not-for-profit organisations other than through front-line services. The requirements fall under three separate lots. Lot 1 is for the provision of strategic leadership, representation and voice for the voluntary and community sector. Lot 2 is for the development of the voluntary and community sectors and small businesses with a social purpose skills base and. Lot 3 sustainability is for the delivery of a volunteer recruitment and placement scheme. The Council will appoint to each lot the highest scoring Tenderer once the evaluation process has been completed. The contract will be for a period of 3 years with the option to extend for a further 2 years in 12 month increments.

II.1.6)Common procurement vocabulary (CPV)

75200000, 98000000, 80500000, 79610000, 98110000, 66171000, 79632000, 85322000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 150 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contract period will be from 4.1.2016 to 3.112019 with the option to extend for 2 years, in increments of 12 months.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Strategic leadership, representation and voice for the voluntary and community sector, providing a single point of contact to other specialist infrastructure services

1)Short description

The provision of a professional engagement service which provides a single point of contact to other specialist infrastructure services and provides strategic leadership, representation, voice and advice for the voluntary and community sector to enable it to become more sustainable, effective and strategically engaged with the local priorities of the Council and its partners.

2)Common procurement vocabulary (CPV)

75200000, 85322000, 98110000

3)Quantity or scope

Estimated value excluding VAT: 425 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Tenders can bid for more that 1 Lot.

Lot No: 2 Lot title: Development of the Voluntary and Community Sectors and Small Businesses with a Social Purpose Sectors’ Skills Base and Sustainability

1)Short description

Develop the skills base and sustainability of the voluntary and community sector, and small businesses with a social purpose, as well as build trust and confidence in their capacity to deliver services and make a positive contribution to the borough.

2)Common procurement vocabulary (CPV)

75200000, 80500000, 66171000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Tenderers can bid for 1 or more Lots.

Lot No: 3 Lot title: Building the capacity of the voluntary sector to recruit and retain volunteers, and a volunteer matching and placement scheme

1)Short description

To build capacity amongst voluntary organisations to recruit and retain volunteers and appropriately match potential volunteers to placement.

2)Common procurement vocabulary (CPV)

75200000, 79610000, 79632000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 4.1.2016. Completion 3.1.2021

5)Additional information about lots

Tenderers can bid for 1 or more Lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Detailed in the invitation to tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required. If the service provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themselves a lead contractor acceptable to the Council.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evaluation information required is set out in the invitation to tender (ITT).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evaluation information required is set out in the invitation to tender (ITT).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evaluation information required is set out in the invitation to tender (ITT).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0111
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.10.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 14.10.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 03/01/2021.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. This tender is a Light-Touch single stage process, and is being carried out in accordance with section 75 as set out in the Public Contracts Regulations 2015 (PCR). And as such this tender not bound by the open procedure, but is bound by the requirement to comply with transparency, non-discrimination and equal treatment principles.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.8.2015

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