Wales for Africa Small Grants 2018 – 2021
The Wales for Africa small-grants scheme is a flagship initiative of the Welsh Government’s Wales for Africa programme.
United Kingdom-Cardiff: Administration services
Section I: Contracting authority
I.1)Name and addresses
Corporate Procurement Services, Cathays Park
Telephone: +44 30006003300
NUTS code: UKL
Internet address(es):Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.4)Type of the contracting authority
Section II: Object
Wales for Africa Small Grants 2018 – 2021.
II.1.2)Main CPV code
II.1.3)Type of contract
The Wales for Africa small-grants scheme is a flagship initiative of the Welsh Government’s Wales for Africa programme. The scheme enables individuals, community groups and organisations in Wales to access funding for small-scale projects that contribute to Wales’ delivery of the UN Sustainable Development Goals and deliver benefits to Wales and Africa. The Welsh Government are looking for a distributive body to manage the small grant scheme from April 2018 to March 2021.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
This notice seeks to alert the marketplace to the procurement to appoint a distributive body to administer the Wales for Africa small-grants scheme on behalf of the Welsh Government.
A minimum of 230 000 GBP, and up to 250 000 GBP, will be made available each year in small-grants, 50 000 GBP of which will be ring-fenced specifically for health focused projects.
The contract value is up to 35 000 GBP per year, for three years. Additionally up to 5 000 GBP will be available for a mobilisation phase.
The distributive body will be required to:
— Run at least two grant rounds every year, with the required systems in place to administer the first round from 1.4.2018.
— Develop a grant application process to be agreed in collaboration with the Client, including all application, monitoring and evaluation forms and guidance ensuring the scheme is accessible to all.
— Develop a set of criteria to enable all applications to be scored and the proposed activity monitored for successful applicants, to be agreed in collaboration with the Client.
— Develop an evaluation framework which will be built into the grant scheme from the outset, to be agreed in collaboration with the Client.
— Develop distinct webpages for the Wales for Africa small-grant scheme, which clearly identify that this is a Welsh Government scheme, to be agreed in collaboration with the Client.
— Provide an online application system that is simple, user friendly and accessible to all.
— Advertise the grant scheme through a variety of channels ensuring maximum take-up, particularly in advance of each grant round.
— Provide a degree of guidance and support to applicants on the application process and grant criteria.
— Put in place an objective, open, fair and transparent process for assessing applications.
— Receive process and score all applications to the fund in an objective, open, fair and transparent way and provide a ranked list of recommendations to the Client from which the client can choose who to fund.
— Ensure that all recommendations are made within the relevant timescales as agreed with the Client who will make the ultimate decision on all grants.
— Produce a report on each small-grant and each grant round outlining where the money has been allocated and the outcomes and impact delivered in Wales and in Africa.
— Ensure that individual monitoring and evaluation is undertaken for all projects supported through the scheme and reported to the Client.
— Raise awareness of the Scheme and its achievements.
— Deliver a fully bilingual grant-scheme with all materials, information and support made available in Welsh and English.
The distributive body will demonstrate a comprehensive understanding of the UN SDGs and a proven track record of administering similar small-scale, community focused, international development grant schemes. The distributive body will have experience and demonstrate an applied understanding of the international development sector in Wales.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
If applicable will be re-tendered after this contract ends.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The contract cost included is the total cost for the 3 year contract and also includes a maximum budget of up to GBP 5 000 which may be available for a mobilisation phase. The estimated budget for managing the scheme is GBP 35 000 per annum. The contract term includes a 3 month mobilisation phase if taken up, from January to March 2018.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
— The User who performs the Registration becomes the Super User for the Organisation.
— On registering on the Platform the Super User will select a Username and will receive a password.
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
— In order to log-in to the Platform please enter your Username and Password.
— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
— Tenders must be uploaded to the BravoSolution portal by 2pm
How To Find The ITT:
— Once logged in you must click on ‘ITT’s Open to all Suppliers’
— The e-tender references for this contract are: project_37249, itt_64497.
— Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
— You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
— Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly — Please do not contact the named person at the top of this notice.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=71391
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Client has decided to take a non core approach to Community Benefits, this means that the Community Benefits proposal that you
return as part of this tender process will not be evaluated and scored.
The buyer considers that this contract is suitable for consortia.
Corporate Procurement Services, Cathays Park
Telephone: +44 3000628803Internet address:http://wales.gov.uk/?skip=1&lang=en
VI.5)Date of dispatch of this notice: