Walking Aids and Simple Aids for Daily Living 2015

Walking Aids and Simple Aids for Daily Living 2015

Maximum number of suppliers to framework: 20.

United Kingdom-Normanton: Medical equipments, pharmaceuticals and personal care products

2015/S 040-068206

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Madeline Tillie
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7736280823
E-mail: madeline.tilley@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Walking Aids and Simple Aids for Daily Living 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations in UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 23 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The framework agreement is for the supply of Walking Aids and Simple Aids for Daily Living including commodes toilet frames toilet seats toilet seat and frames bottom wipers washing aids shower chairs/commodes bed cradles blanket cradles bed support rails beds pillow and mattress raisers mattress tilters overbed tables dressing aids furniture raisers home aids crutches walking sticks walking frames walkers and rollators and ferrules.

II.1.6)Common procurement vocabulary (CPV)

33000000, 33196200, 33196100, 39295400, 33141710, 33141720, 42943710, 44410000, 42416110, 39295000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the 1st year of the Framework Agreement the value of purchases will be in the region of GBP 5 000 000 however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.

Estimated value excluding VAT: 23 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This Framework Agreement will have the option to extend for a maximum of 24 months in addition to the initial 2 year period upon review .
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Simple Aids for Daily Living

1)Short description

The framework agreement is for the supply of Simple Aids for Daily Living including commodes, toilet frames, toilet seats, toilet seat and frames, bottom wipers, washing aids, shower chairs/commodes, bed cradles, blanket cradles, bed support rails, beds, pillow and mattress raisers, mattress tilters, overbed tables, dressing aids, furniture raisers and home aids.

2)Common procurement vocabulary (CPV)

44410000, 33196200, 33196100, 42943710, 33000000, 42416110

3)Quantity or scope

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the 1st year of the Framework Agreement the value of purchases will be in the region of GBP 700 000. The figures below for the total estimated value are based on that initial expenditure.

An estimated annual value of GBP 700 000 over a (2+2 year term) = GBP 3 500 000
NHS Supply Chain anticipates appointing a minimum of 3 suppliers to this lot should there be 3 or more suitable suppliers for this lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for 1 or a number of the Line Items across this Lot.
Estimated value excluding VAT: 3 500 000 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Walking Aids

1)Short description

The framework agreement is for the supply of Walking Aids including crutches, walking sticks, walking frames, walkers and rollators and ferrules.

2)Common procurement vocabulary (CPV)

39295000, 33196200, 33196100, 39295400, 33141710, 33141720, 33000000

3)Quantity or scope

This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the 1st year of the Framework Agreement the value of purchases will be in the region of GBP 4 750 000. The figures below for the total estimated value are based on that initial expenditure.

An estimated annual value of GBP 4 750 000 over a (2+2 year term) = GBP 20 000 000
NHS Supply Chain anticipates appointing a maximum of 4 suppliers to this lot should there be 4 suitable suppliers for this lot. More than one supplier may be appointed across each of the Line Items within this Lot. Tenderers should note that they may therefore be appointed for 1 or a number of the Line Items across this Lot.
Estimated value excluding VAT: 20 000 000 GBP

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration

1. Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal access
If registration has been completed:

— Login with URL http://procurement.supplychain.nhs.uk/ISS/

— Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.
Expression of interest
— View Contract Notice content by clicking on the ‘VIEW NOTICE’ button for the procurement event. This opens a PDF document.
— Express an interest by clicking on the ‘EXPRESS INTEREST’ button.
— To start the response process after the expression of interest has been done select the ‘My Active Opportunities’ option and click on the ‘Apply’ button.
— Select the procurement event from the list by clicking on the description.
— In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.
Tender response
The system tasks required to complete the tender are:
Header level
— Read Framework header documents: Access these by clicking on the ‘NHS HEADER DOCUMENTS’ button found in the ‘Select Framework’ tab.
— Upload header documents: Access this area using the ‘SUPPLIER HEADER DOCUMENTS’
— Complete the Framework level questions: These questions are found in the ‘Framework Questionnaire’ tab.
Lot level
1. Lot header selection:
— Select the LOT LINE DETAILS button to view the lot detail to determine whether the Supplier wishes to respond to this lot.
— Select the ‘EXPRESS INTENT’ button after the required lot has been highlighted to be able to respond to the lot.
2. Read NHS Lot Documents: Read the documents using the NHS LOT DOCUMENTS button.
3. Upload Supplier Lot documents: Access this area using the ‘SUPPLIER LOT DOCUMENTS’. NOTE: These documents relate to this lot only.
4. Complete price offers per line for the Lot: Use the LOT Line Detail tab to access.
5. Answer the LOT questions: The questions are found in the Lot Questionnaire tab.
6. Accept the Terms and Conditions: Use the ‘TERMS AND CONDITIONS’ button to access this function.
7. Submit Lot Response: Click on the SUBMIT RESPONSE button to submit your response for the Lot. NOTE: Each Lot must be submitted independently.
8. Supplier Submission Report: Open and review the ‘Supplier Submission Report’.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.4.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.4.2015 – 9:00

Place:

As in abovementioned I.1.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only the NHS Supply Chain contract owner or delegate.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Please note that the maximum number of suppliers as set out in II.1.4 is an estimate only. Tenderers should refer to section 9 of the Invitation to Tender for details of the scoring process to be used to assess the suppliers to be appointed to the Framework Agreement. NHS Supply Chain reserves the right to appoint more suppliers to the Framework Agreement in the event that more than 20 reach the minimum score for appointment which is set out in the ITT.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
For Lot 1 a minimum of 3 suppliers will be appointed onto the Framework Agreement.
Tenderers should note that for Lot 2 it is anticipated that four suppliers will be appointed to each of the Product Lines within this Lot. Suppliers should therefore note that they may be appointed across 1 or a number of the Product Lines within this Lot.
NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by:
1) any NHS Trust;
2) any other NHS entity;
3) any government department agency or other statutory body and/or
4) any private sector entity active in the UK healthcare sector. Only NHS Supply Chain can order from the Framework Agreement and enter into contracts under it.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.2.2015

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