Wandsworth Council Tender for Building and Facilities Management Services

Wandsworth Council Tender for Building and Facilities Management Services

Wandsworth Borough Council and the London Borough of Richmond upon Thames is inviting tenders for the provision of building and facilities management services.

United Kingdom-London: Building and facilities management services

2019/S 144-355085

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Wandsworth Borough Council
Town Hall, Wandsworth High Street, Wandsworth
London
SW18 2PU
United Kingdom
Contact person: Valerie Kuijpers
Telephone: +44 2088716114
E-mail: valerie.kuijpers@richmondandwandsworth.gov.uk
NUTS code: UKI34
Internet address(es):Main address: https://www.delta-esourcing.com

Address of the buyer profile: https://www.wandsworth.gov.uk

I.1)Name and addresses

London Borough of Richmond upon Thames
44 York Street
Twickenham
TW1 3BZ
United Kingdom
Telephone: +44 2088716114
E-mail: valerie.kuijpers@richmondandwandsworth.gov.uk
NUTS code: UKI75
Internet address(es):Main address: https://www.delta-esourcing.com

Address of the buyer profile: https://www.richmond.gov.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Building and Facilities Management Services

Reference number: CPT2036

II.1.2)Main CPV code

79993000

II.1.3)Type of contract

Services

II.1.4)Short description:

Wandsworth Borough Council and the London Borough of Richmond upon Thames is inviting tenders for the provision of building and facilities management services. The contract is broken down into four (4) lots (Lot 1: air conditioning, Lot 2: heating, Lot 3: water, Lot 4: lift maintenance) with a proposed commencement date of 1.4.2020 for a period of five (5) years (60 months) with an option to extend for a period or periods of up to a further two (2) years (24 months).

II.1.5)Estimated total value

Value excluding VAT: 6 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Planned, Preventative and Reactive Maintenance of Air Conditioning Assets

Lot No: 1

II.2.2)Additional CPV code(s)

79993000
42113130
45331230
42510000

II.2.3)Place of performance

NUTS code: UKI34
NUTS code: UKI75
Main site or place of performance:

Wandsworth, Hounslow and Richmond upon Thames.

II.2.4)Description of the procurement:

The Councils are inviting tenders for the provision of planned, preventative and reactive maintenance of air conditioning assets. The contractor shall provide an air conditioning PPM and Reactive Maintenance service to maintain ventilation, comfort cooling and air conditioning systems in relation to the Councils’ sites and properties detailed and described in the tender documents. The proposed duration of the contract is five (5) years (60 months) commencing on 1.4.2020 with an extension option of a period or periods of up to a further two (2) years (24 months).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The proposed duration of the contract is five (5) years (60 months) with the option to extend for a further period or periods of up to two (2) years (24 months).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please go to: https://www.delta-esourcing.com

Access code: B43MH38HG5

II.2)Description

II.2.1)Title:

Planned, Preventative and Reactive Maintenance of Heating Assets

Lot No: 2

II.2.2)Additional CPV code(s)

39715000
42510000

II.2.3)Place of performance

NUTS code: UKI34
NUTS code: UKI75
Main site or place of performance:

Wandsworth, Hounslow and Richmond upon Thames.

II.2.4)Description of the procurement:

The Councils are inviting tenders for the provision of planned, preventative and reactive maintenance of heating assets. The assets are oil and gas fired primary heating plants and the contractor will provide PPM servicing of the heating assets as set out in the specification, and a reactive maintenance call out service: an adaptable and responsive 24-hour, 365-day reactive maintenance service. The proposed duration of the contract is five (5) years (60 months) commencing on 1.4.2020 with an extension option of a period or periods of up to a further two (2) years (24 months).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The proposed duration of the contract is five (5) years (60 months) with the option to extend for a further period or periods of up to two (2) years (24 months).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please go to: https://www.delta-esourcing.com

Access Code: 8T97699648

II.2)Description

II.2.1)Title:

Water Hygiene Management and Planned Maintenance Service

Lot No: 3

II.2.2)Additional CPV code(s)

71630000
71600000

II.2.3)Place of performance

NUTS code: UKI34
NUTS code: UKI75
Main site or place of performance:

Wandsworth, Hounslow and Richmond upon Thames.

II.2.4)Description of the procurement:

The contractor is required to provide a water hygiene management service and a council staff training programme to ensure the control of Legionella bacteria in water systems in accordance with the revised Approved Code of Practice for the Control of Legionella (ACOP L8). Further information can be found in the tender documentation. The proposed duration of the contract is five (5) years (60 months) commencing on 1.4.2020 with an extension option of a period or periods of up to a further two (2) years (24 months).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The proposed duration of the contract is five (5) years (60 months) with the option to extend for a further period or periods of up to two (2) years (24 months).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please go to: https://www.delta-esourcing.com

Access Code: 6YSY6868AF

II.2)Description

II.2.1)Title:

Planned and Reactive Lift Maintenance Service

Lot No: 4

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKI34
NUTS code: UKI75
Main site or place of performance:

Wandsworth, Hounslow and Richmond upon Thames.

II.2.4)Description of the procurement:

The contractor is to provide a fully comprehensive, reactive, planned preventative and statutory maintenance and inspection service of the lifts listed in the tender documents. The proposed duration of the contract is five (5) years (60 months) commencing on 1.4.2020 with an extension option of a period or periods of up to a further two (2) years (24 months).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 910 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The proposed duration of the contract is five (5) years (60 months) with the option to extend for a further period or periods of up to two (2) years (24 months).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please go to: https://www.delta-esourcing.com

Access code: 79G4E79GD6

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to tender documentation for further information.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/08/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/08/2019
Local time: 12:15

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta e-sourcing portal at: https://www.delta-esourcing.com

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=398937481

GO Reference: GO-2019725-PRO-15157145

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

Cabinet Office
Whitehall, Westminster
London
SW1A 2AS
United Kingdom
Telephone: +44 2072761234

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Councils will incorporate a minimum 10 calendar days standstill period at the point where contract award is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Councils as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the authorities to amend any document and may award damages. If the contract has been entered into the court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the relevant authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall, Westminster
London
SW1A 2AS
United Kingdom
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

25/07/2019