Warden Control Systems Tender

Warden Control Systems Tender

Origin Housing requires a contractor for the supply, installation, commissioning and comprehensive annual maintenance contract for the warden call systems and associated devices comprising door entry with associated access control systems and other Telecare or equivalent devices.

UK-London: Alarm systems

2012/S 244-401679

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Origin Housing Ltd
St Richards House, 110 Eversholt St
Contact point(s): Procurement Officer – via email only
For the attention of: Karen Perry
NW1 1BS London
UNITED KINGDOM
Telephone: +44 2072099205
E-mail: wsc001@originhousing.org.uk
Fax: +44 2072099223

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Warden Control Systems Tender.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code UKJ
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Origin Housing requires a contractor for the supply, installation, commissioning and comprehensive annual maintenance contract for the warden call systems and associated devices comprising door entry with associated access control systems and other Telecare or equivalent devices.
The new systems are required, initially for seven blocks, housing elderly, vulnerable residents based in North West London and the South East Home Counties.
II.1.6)Common procurement vocabulary (CPV)

35121700, 79711000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Origin Housing has two main areas of properties, North West London and Hertfordshire. A number of the properties house elderly tenants who require warden call systems installed and then maintained under an annual servicing contract. The systems in place need replacing along with the door entry and associated access control systems as well as any related devices.
The contract is split into two lots, one company dealing with the London properties and the other company dealing with the Outer London properties. Any company can win both contracts but all applicants must be able to install the system and then provide the servicing and maintenance of the systems for the life of the contract. Origin is looking for a three year contract with the option to extend for a further 1+1 years. The value of the works is split out based upon the number of systems installed and there will be additional systems added every year on a rolling program. The budget is for both lots is between 150k-180k over the five years, but this will increase with the addition of further sites as the contract progresses, subject to satisfactory SLAs and KPIs.
Estimated value excluding VAT:
Range: between 150 000 and 180 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 001 Lot title: Inner London Warden Control Systems

1)Short description
Origin Housing requires a contractor for the supply, installation, commissioning and comprehensive annual maintenance contract for the warden call systems and associated devices comprising door entry with associated access control systems and other Telecare or equivalent devices.
The new systems are required, initially for seven blocks, housing elderly, vulnerable residents based in North West London and the South East Home Counties.
2)Common procurement vocabulary (CPV)

35121700, 79711000

3)Quantity or scope
Origin Housing has two main areas of properties, North West London and Hertfordshire. A number of the properties house elderly tenants who require warden call systems installed and then maintained under an annual servicing contract. The systems in place need replacing along with the door entry and associated access control systems as well as any related devices.
The contract is split into two lots, one company dealing with the London properties and the other company dealing with the Outer London properties. Any company can win both contracts but all applicants must be able to install the system and then provide the servicing and maintenance of the systems for the life of the contract. Origin is looking for a three year contract with the option to extend for a further 1+1 years. The value of the works is split out based upon the number of systems installed and there will be additional systems added every year on a rolling program. The budget is for both lots is between 150k-180k over the five years, but this will increase with the addition of further sites as the contract progresses, subject to satisfactory SLAs and KPIs.
Estimated value excluding VAT:
Range: between 70 000 and 90 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 002 Lot title: Outer London Warden Control Systems
1)Short description
Origin Housing requires a contractor for the supply, installation, commissioning and comprehensive annual maintenance contract for the warden call systems and associated devices comprising door entry with associated access control systems and other Telecare or equivalent devices.
The new systems are required, initially for seven blocks, housing elderly, vulnerable residents based in North West London and the South East Home Counties.
2)Common procurement vocabulary (CPV)

35121700, 79711000

3)Quantity or scope
Origin Housing has two main areas of properties, North West London and Hertfordshire. A number of the properties house elderly tenants who require warden call systems installed and then maintained under an annual servicing contract. The systems in place need replacing along with the door entry and associated access control systems as well as any related devices.
The contract is split into two lots, one company dealing with the London properties and the other company dealing with the Outer London properties. Any company can win both contracts but all applicants must be able to install the system and then provide the servicing and maintenance of the systems for the life of the contract. Origin is looking for a three year contract with the option to extend for a further 1+1 years. The value of the works is split out based upon the number of systems installed and there will be additional systems added every year on a rolling program. The budget is for both lots is between 150k-180k over the five years, but this will increase with the addition of further sites as the contract progresses, subject to satisfactory SLAs and KPIs.
Estimated value excluding VAT:
Range: between 70 000 and 90 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments will be made on a monthly basis by BACs transfer, upon completion of an approved invoice. Payments for additional/emergency works will be paid once an invoice has been submitted and approved by the Contract Manager.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Origin requires Tynetec warden call systems or equivalent open protocol systems for installation into our retirement blocks as well as an annual service contract for each installation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: All products recommended must be TSA compliant (Telecare Services Assocation).
All technicians must be certified under the relevant Competant Persons Scheme for their particular profession.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All applicants submitting a compliant PQQ will be subject to a Dun & Bradstreet financial check. You have the chance to appeal the initial decision. You will be notified in writing and given 10 days from the report being run to improve your rating and request a second report. If your rating improves you will be allowed to continue with the tender process, if not you will remain excluded.
Minimum level(s) of standards possibly required: All applicants must reach the required standard to pass the check which is level 2, Lower than Average Risk of Business Failure.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All companies applying for this tender must reach the minimum certified standards required for installing this specialist equipment.
Minimum level(s) of standards possibly required:
The information required and any minimum levels of capacity will be disclosed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 50
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 40

2. Price. Weighting 40

3. Health & Safety. Weighting 10

4. Presentations. Weighting 10

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
WCS001.
IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2012/S 97-161890 of 18.5.2012

Notice number in the OJEU: 2012/S 186-304774 of 24.9.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 23.1.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
31.1.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
18.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Place:

Origin Housing Ltd Head Office.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The PQQ evaluation process is in three parts: Compliance, Financial and Ability to Provide Service. All submitted PQQs will be checked to make sure they comply with the law and the instructions within the PQQ. The second part refers to section III.2.2. The final section is checking they can provide the services required by scoring their submission.
All excluded parties will be notified in writing. Once this process is completed all remaining applicants will be invited to tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.12.2012

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