Warm and Well in Warwickshire

Warm and Well in Warwickshire

Warwickshire County Council are looking to establish a Warm and Well in Warwickshire service, with the aim of reducing fuel poverty in Warwickshire and protecting those who are most vulnerable to the health effects of living in cold homes.

United Kingdom-Warwick: Other community, social and personal services

2015/S 099-180427

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Warwickshire County Council
Strategic Procurement Unit, PO Box 3, Shire Hall, Market Place
For the attention of: Heather Boyd, Category Specialist
CV34 4RH Warwick
UNITED KINGDOM
Telephone: +44 1926412430
E-mail: procurement@warwickshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.warwickshire.gov.uk

Address of the buyer profile: http://www.warwickshire.gov.uk/procurement

Electronic access to information: http://http://www.csw-jets.co.uk

Electronic submission of tenders and requests to participate: http://http://www.csw-jets.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Warm and Well in Warwickshire.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The County Council boundaries of Warwickshire County Council.

NUTS code UKG13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Warwickshire County Council are looking to establish a Warm and Well in Warwickshire service, with the aim of reducing fuel poverty in Warwickshire and protecting those who are most vulnerable to the health effects of living in cold homes:
1) Provision of information advice and guidance (delivered in a variety of ways, e.g. through provision of an advice line, through direct referrals from partners and through outreach work) with the aim of supporting vulnerable individuals and families in a number of ways to ensure they keep their homes warm in an affordable manner. Training of front-line health and social care professionals, as well as other professionals to give fuel poverty advice and refer as appropriate.
2) Provision of including co-ordination and management of physical interventions in the form of boiler/heating system repairs and boiler replacements (with carbon monoxide detector provision), loft and cavity wall insulation, provision of energy meters, referrals to damp and mould removal services and the Warwickshire County Council emergency heater and warm pack service etc.

II.1.6)Common procurement vocabulary (CPV)

98000000, 85100000, 65200000, 65300000, 45331110, 45331000, 45321000, 85300000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The proposed contract start date is 17.9.2015.
The proposed contract end date is 16.9.2017 (unless extended).
The initial contract term will be 2 years with the option to extend the contract by further periods not exceeding 24
months at the discretion of the Authority based on the contract performance of the successful applicant and available funding.
The contract review date will be March 2017.
The financial envelope for delivering Warm and Well in Warwickshire is 100 000 GBP per annum.
Estimated value excluding VAT: 100 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract term will be 2 years with the option to extend the contract by further periods not exceeding 24 months.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence as stated in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evidence as stated in the tender documentation.
The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own evaluation of the Tenderers most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer.
Minimum level(s) of standards possibly required: The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own evaluation of the Tenderers most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence as stated in the tender documentation.
Minimum level(s) of standards possibly required:
Evidence as stated in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

00003056

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 30.6.2015 – 12:15

Place:

Warwickshire County Council, Shire Hall, Market Place, Warwick, CV34 4RH

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of Warwickshire County Council and/or their appointed agents.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24 months from contract commencement unless the available option periods are taken.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of
this procurement process. Providers must register with the system to be able to express an interest and

download documents. The web address for CSW-JETS is www.csw-jets.co.uk Registration and use of

CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSWJETS
correspondence function. If you are having trouble registering with CSW-JETS please email us at

procurement@warwickshire.gov.uk Providers must register on CSW-JETS and express an interest in this

project in order to download tender documents and be able to correspond with us about this procurement.
Electronic ordering and/or invoicing and/or payment may be used.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.5.2015

Enjoyed this post? Share it!