Washroom Services Tender

Washroom Services Tender

Telford and Wrekin Council is currently carrying out a competitive procurement process to put in place a corporate contract for washroom services.

UK-Telford: facility related sanitation services

2012/S 152-254557

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Telford and Wrekin Council
Civic Offices, Coach Central
For the attention of: Elaine North
TF3 4LF Telford
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.telford.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Washroom services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKG21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Facility related sanitation services. Clinical-waste disposal services. Cleaning and sanitation services. Telford & Wrekin Council is currently carrying out a competitive procurement process to put in place a corporate contract for washroom services (collection and disposal service for sanitary bins, nappy and incontinence, medical, sharps, clinical/incontinence and offensive waste and washroom equipment).
The new contract will start in February 2013 for a term of 3 years, and will cover buildings owned or operated by Telford & Wrekin Council. It will be open to schools but there is no guarantee that they will use this contract. A full list of buildings will be provided at contract award. All the buildings concerned are within the boundary of the Borough of Telford & Wrekin.
Estimated spend will be in the region of 100 000 GBP – 300 000 GBP although this is for guidance only and there is no guarantee of the volume of work.
II.1.6)Common procurement vocabulary (CPV)

90920000, 90524200, 90900000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The new contract will cover buildings owned or operated by Telford & Wrekin Council. It will be open to schools but there is no guarantee that they will use this contract. A full list of buildings will be provided at contract award. All the buildings concerned are within the boundary of the Borough of Telford & Wrekin.
Estimated spend will be in the region of 100 000 GBP – 300 000 GBP although this is for guidance only and there is no guarantee of the volume of work.
Estimated value excluding VAT:
Range: between 100 000 and 300 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

Price. Weighting 60

Quality. Weighting 40

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
BTW/EN/001
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
7.9.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
1.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 08/2016
VI.2)Information about European Union funds
VI.3)Additional information
This contract will be tendered online using the Response Box e-tendering service of BiP Ltd.
The information and documents for this tender will be accessible at the following website www.delta-esourcing.com.

To be able to access the pre-qualification questionnaire documents you will firstly need to register your company details and enter the following Access Code 2B74N5K636 at the bottom of the registration page, thereafter you will be issued with a Username and Password.
If you have already registered with Delta previously, please follow the link shown and log on using your existing username and password. You will need to enter the Access Code given to this information to access the Response Box collect the tender documents.
If you have registered and have forgotten your Username and Password, please click on the forgotten password link on the Delta e-sourcing homepage.
Please keep this Username and Password secure, and do not pass it to any third parties.
You must then log back into Delta e-sourcing and then click on the Response Box tab, if you have added the Access Code to your registration you will automatically view the tender title, click on this link and you will be taken to the tender documents.
If you have previously accessed Response Box then please enter the Access Code into Response Box and you will then be able to access the documentation. Please check that you are able to access these online documents, if you are experiencing problems, then please contact the Delta helpdesk @ helpdesk@Delta-esourcing.com or call +44 8452707050 for further assistance.

Your PQQ must be completed and submitted electronically by using Response Box through BiPs Delta e-sourcing by the due date of 7.9.12 (17:00).
Suppliers who have been successful from the Pre-qualification stage will then be invited to participate at the Invitation to Tender stage, via Response Box.
Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time.
It is best practice to ensure all final documents are uploaded to the Response Box at least two hours before the closing time to ensure that any inadvertent technical issues do not prevent tender submission. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip. Please ensure you follow the 3 stages and confirm you submission.
Please Note: When uploading a document to the Response Box, you should not upload from a shared drive or have ANY characters in the file name. If you do either of the above the document may not upload successfully and you will get an error message stating the document has an illegal filename.
Note that all correspondence regarding this tender must go through the Delta E-mail system. Any other method of correspondence will not be answered or acted upon. GO Reference: GO-201286-PRO-4135915.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
6.8.2012

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