Waste and Recycling Collection West Sussex

Provision of general waste and recycling collection and disposal services.

United Kingdom-Chichester: Refuse and waste related services

2016/S 113-201670

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall, West Street
For the attention of: Roy Hawkins-Dady
PO19 1RG Chichester
United Kingdom
Telephone: +44 3302223056
E-mail: roy.hawkins-dady@westsussex.gov.uk

Internet address(es):

General address of the contracting authority: http://www.westsussex.gov.uk/default.aspx

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Will include other public sector bodies within the meaning of the 2015 Public Contract Regulations who are situated within the geographical boundaries of the administrative counties West Sussex (including, for the avoidance of doubt the Council’s PFI schools together with the Council’s Academies) (each a ‘Relevant Public Body’ and together ‘the Relevant Public Bodies’).Should the Academy Trust also manage schools in the other regions/counties making up the South–East of England (Counties of Berkshire, Buckinghamshire, Hampshire, Isle of Wight, Kent, Oxfordshire, East Sussex and Surrey, Brighton and Hove Borough Council ) then access is to be granted to the Academy Trust in accordance with the procedures laid down in the framework agreement

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of general waste and recycling collection and disposal services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Agreement is divided into 17 Lots to enable SME’s to submit bids and the length of a 5 year framework will allow investment in waste vehicles and waste containers distributed over more than 300 sites to be recovered over an optimum period and foster the reduction in collection costs to schools and corporate buildings as costs are spread over a longer term.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 370 000 and 3 870 000 GBP
Frequency and value of the contracts to be awarded: Framework agreements covering 17 Lots values ranging form 28 300 GBP to 549 150 GBP.

II.1.5)Short description of the contract or purchase(s)

West Sussex County Council are currently out to tender for the Collection of general waste and recycling services including food waste, library books, hazardous waste and skip hire from establishments in West Sussex.
Bidders you wish to participate in this tender which is divided into 17 Lots are invited to express interest upon which they will be given access to the full tender documentation through this E-tendering system.
Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

II.1.6)Common procurement vocabulary (CPV)

90500000, 90512000, 90514000, 90511400, 90511000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lots 1 to 6 — The provision of recycling collections and disposal services from educational and non-educational establishments within the county of west Sussex divided up by District/Borough Areas;
Lots 7 to 12 — The provision of general waste collection and disposal services from educational and non-educational establishments within the county of West Sussex divided up by District/Borough Areas;
Lot 13 — The collection of hazardous and WEEE items on an as requested basis from educational and non-educational establishments in the County of west Sussex;
Lot 14 — The hire of skips on an as requested basis for educational and non-educational establishments in the County of west Sussex Southern Area;
Lot 15 — The hire of skips on an as requested basis for educational and non-educational establishments in the County of west Sussex Northern Area;
Lot 16 — The provision of a library book recycling service from libraries in County of west Sussex;
Lot 17 — The provision of a food waste collection services from special schools and some non-educational establishments within the County of west Sussex.
Estimated value excluding VAT:
Range: between 28 300 and 549 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.9.2016. Completion 31.8.2021

Information about lots

Lot No: 1 Lot title: Recycling Collections from Establishments in Adur and Worthing District of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 58 000 and 63 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 2 Lot title: Recycling Collections from Establishments in Arun Area of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 3 Lot title: Recycling Collections from Establishments in Chichester District of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 87 300 and 112 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 4 Lot title: Recycling Collections from Establishments in Crawley Borough of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 28 300 and 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 5 Lot title: Recycling Collections from Establishments in Horsham District of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 107 100 and 132 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 6 Lot title: Recycling Collections from Establishments in Mid Sussex District of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 7 Lot title: General Waste Collections from Establishments in Adur and Worthing District of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 292 000 and 315 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

See Invitation to tender Attachment No 1.

Lot No: 8 Lot title: General Waste Collections from Establishments in Arun District of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 420 800 and 450 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 9 Lot title: General Waste Collections from Establishments in Chichester District of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 335 200 and 360 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 10 Lot title: General Waste Collections from Establishments in Crawley Borough of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000 and 325 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 11 Lot title: General Waste Collections from Establishments in Horsham District of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 300 000 and 325 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 12 Lot title: General Waste Collections from Establishments in Mid Sussex District of west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 478 000 and 503 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 13 Lot title: Collection of Hazardous Waste form Establishments in west Sussex

1)Short description

Collection on an as requested Basis from establishments in west Sussex.

2)Common procurement vocabulary (CPV)

90520000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 75 000 and 90 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 14 Lot title: Skip Hire in Southern Area of west Sussex Adur and Worthing, Arun and Chichester

1)Short description

Provision of skips to establishments on as requested basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 120 000 and 125 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 15 Lot title: Skip Hire in Northern Area of west Sussex Crawley, Horsham and Mid Sussex

1)Short description

Provision of skips on an as requested basis at Establishments.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 120 000 and 125 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 16 Lot title: Collection of Library Books, journals and magazines for recycling in west Sussex

1)Short description

From designated Libraries collection of mainly library books for resale recycling but also can include audio items.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 6 000 and 10 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Lot No: 17 Lot title: Collection of Food Waste from Establishments in west Sussex

1)Short description

Collections from schools and non-educational buildings on weekly basis.

2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 120 000 and 130 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Refer to Invitation to tender Attachment No 1.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request a collateral warranty, deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not Applicable.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per invitation to tender Attachment No 1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per Invitation to tender Attachment No 1.
Minimum level(s) of standards possibly required: As per Invitation to tender Attachment No 1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per Invitation to tender Attachment No 1.
Minimum level(s) of standards possibly required:
As per Invitation to tender Attachment No 1.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WSCC – 006848

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.7.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.7.2016 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 12.7.2016 – 9:00

Place:

At County Hall, Chichester.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2021.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.6.2016

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