Waste Collection Services Tender Somerset

Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Ms Lisa Gore
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225394280
E-mail: lisa_gore@bathnes.gov.uk

Internet address(es):

General address of the contracting authority: www.bathnes.gov.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Ms Lisa Gore
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225394280
E-mail: lisa_gore@bathnes.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Ms Lisa Gore
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225394280
E-mail: lisa_gore@bathnes.gov.uk

Tenders or requests to participate must be sent to: Bath and North East Somerset Council
Guildhall, High Street
For the attention of: Ms Lisa Gore
BA1 5AW Bath
UNITED KINGDOM
Telephone: +44 1225394280
E-mail: lisa_gore@bathnes.gov.uk

Regional or local authority

General public services

The contracting authority is purchasing on behalf of other contracting authorities: no

Residual Waste Treatment and/or Disposal Services.

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code

The notice involves a public contract

In pursuance of the Council’s obligations as a waste collection and disposal authority the Council intends through a competitive tender to award one or more contracts for the provision of Treatment and/or Disposal Services for Contract Waste.
Due to the scope of the services and the nature of the residual waste, the Council is requesting bids for 2 separate Lots within this competitive tender process. Bids are invited for 1 or both Lots, as detailed in II.2.1 below.
It is planned that the Contract(s) for Lot 1 will commence on 1.10.2016 (‘the Commencement Date’) and continue for a Term of 2 years, with a right for the Council to extend the Term on 1 or more occasions up to 31.10.2020.
Whereas Contract(s) for Lot 2 will commence on 1.11.2016 (‘the Commencement Date’) and continue for a Term of 2 years, with a right for the Council to extend the Term on 1 or more occasions up to 31.10.2020.

90510000

The contract is covered by the Government Procurement Agreement (GPA): no

Variants will be accepted: no

Due to the scope of the services and the nature of the residual waste, the Council is requesting bids for 2 separate Lots within this competitive tender process. Bids are invited for one or both Lots, namely:
LOT 1 — Treatment Services — Kerbside Residual Waste.
LOT 2 — Treatment and/or Disposal Services — Bulky Residual Waste.
The Council may award more than one Contract within each Lot where it demonstrates value for money to do so, and consideration will be given to the proximity principle and the environmental impact of tenders when awarding the Contract(s).
Estimated value excluding VAT:
Range: between 4 000 000 and 8 000 000 GBP

Options: no

This contract is subject to renewal: no

Duration in months: 48 (from the award of the contract)

A bond or parent company guarantee may be required.

Payment by the Council of a monthly fee for performance of service.

Before acceptance each contractor must provide an undertaking to be jointly and severally responsible for the performance of the entire agreement.

The performance of the contract is subject to particular conditions: no

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
The questionnaire set out in the Invitation to Tender, specifies the
information each organisation is required to submit with its tender to enable
the Council to evaluate, inter alia, each organisations economic, financial,
technical, and professional capacity including confirmation from each
organisation that it is eligible to tender in accordance with
the Public Contract Regulations 2015 (‘the Regulations’).

Information and formalities necessary for evaluating if the requirements are met: See III.2.1 above.
Minimum level(s) of standards possibly required: Notwithstanding evaluation of the information provided to the Council in accordance with the invitation to tender, the Councils minimum requirement for financial considerations (in accordance with regulation 16 (7) of the Regulations), relates to the following: Each organisation must be in a sound financial position to participate in the procurement. This will entail independent financial checks of the last 2 years financial accounts. The Council’s has 4 key minimum requirement for financial considerations of which all must be passed before a full financial assessment is carried out, these being: (a) In accordance with regulation 16 (7) of the Regulations, relates to the contract limit, which is the maximum contract value that a tenderer should be expected to tackle within its financial capacity. (i) The Council will use a notional calculation to calculate the contract limit, based on turnover of the tenderer in order to confirm whether the tenderer is large enough to perform the contract. The contract limit is calculated by matching the tenderers turnover figure in their latest set of accounts, with the annual contract value. If the annual contract figure is more than 51 % of the turnover figure used it is unlikely that the tenderer on its own, has adequate resources to perform the services. (ii) By exception, the further full financial assessment may take place if a parent company guarantee or bond or deed should be obtained, provided the parent itself is suitable. (b) If there is an adverse auditors report to the latest accounts, depending on the details, contractors will fail at this point. (c) If a contractor is showing continual losses in their accounts this will be deemed a fail. (d) If the net worth of a contractor is in a negative position this will be deemed as fail. If a contractor passes the 4 key criteria a full financial assessment will take place, this will include selected ratio analysis of account figures, any CCJ’s a contractor may have against them, and any adverse information on company Directors. Failure to pass any of the above 4 key criteria will result in a fail and the bidder will be eliminated from the procurement process. Each ratio and other criteria will carry a points score of ‘0’ for fail and ‘1’ for pass, points are then tallied to give an overall score, this is then matched to a predetermined risk based scoring model where contractors will be assessed as Low, medium or high risk. Lower and medium risk bids will be assessed as a ‘pass’. High risk bids will fail and be eliminated from the procurement process. 2.1.3 The Council will also undertake a financial assessment of the tenderer, sub-contractors (if known) and if applicable the parent company including an audit of their last two years accounts. The Council must be confident of a suppliers ability to fulfil a contract.

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met: The questionnaire set out in the Invitation to Tender, specifies the information each organisation is required to submit with its tender to enable the Council to evaluate, inter alia, each organisations economic, financial, technical, and professional capacity including confirmation from each organisation that it is eligible to tender in accordance with the Public Contract Regulations 2015 (‘the Regulations’).

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Open

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Service Delivery Plan. Weighting 30

3. Tender Questionnaire. Weighting 10

An electronic auction will be used: no

Payable documents: no

4.7.2016 – 12:00

English.

in days: 90 (from the date stated for receipt of tender)

Persons authorised to be present at the opening of tenders: no

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

Interested companies should register on supplyingthesouthwest.org.uk to express an interest in the opportunity and to download the relevant documentation including the Invitation to Tender.

See VI.4.2 below
UNITED KINGDOM

Precise information on deadline(s) for lodging appeals: Bath and North East Somerset Council will incorporate a minimum 10 calendar day Standstill Period following electronic notification to unsuccessful applicants of the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

19.5.2016