Waste Disposal Bags Framework for Public Sector in Wales

Waste Disposal Bags Framework for Public Sector in Wales

This procurement process is for the tender and award of a new Framework Agreement for the Provision of Waste Disposal Bags to the Public Sector in Wales.

United Kingdom-Caerphilly: Polythene waste and refuse sacks and bags

2016/S 061-102572

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UNITED KINGDOM
Contact person: Faye Haywood
Telephone: +44 3007900170
E-mail: npspeopleservicesandutilities@wales.gsi.gov.uk
NUTS code: UKLInternet address(es):Main address: http://npswales.gov.ukAddress of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk/home.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NPS Provision of Waste Disposal Bags.

Reference number: NPS-PSU-0049-15

II.1.2)Main CPV code

19640000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This procurement process is for the tender and award of a new Framework Agreement for the Provision of Waste Disposal Bags to the Public Sector in Wales.

73 Public Sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored Bodies, the Police and Fire Services and Higher and Further Education. The list of NPS member Organisations can be accessed via the link below:-

http://nps.gov.wales/about-us/customer-member-organisations?lang=en

Further organisations that may use the Framework are listed in the tender documentation.

Please note: The authority is using eTenderWales to carry out this procurement process.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.wales/search/search_switch.aspx?ID=41691

II.1.5)Estimated total value

Value excluding VAT: 36 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 6
II.2)Description

II.2.1)Title:

Supply of Domestic & Commercial Refuse Bags

Lot No: 1

II.2.2)Additional CPV code(s)

19640000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This Lot is for the Supply of Domestic & Commercial Refuse Bags to the Public Sector in Wales.

The estimated value provided in II.2.6 is an annual value.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical (Quality) / Weighting: 30
Cost criterion – Name: Commercial (Price) / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 2 additional periods of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Recycling Bags

Lot No: 2

II.2.2)Additional CPV code(s)

19640000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This Lot is for the Supply of Recycling Bags to the Public Sector in Wales.

The estimated value provided in II.2.6 is an annual value.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical (Quality) / Weighting: 30
Cost criterion – Name: Commercial (Price) / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 2 additional periods of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Compostable Liners

Lot No: 3

II.2.2)Additional CPV code(s)

19640000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This Lot is for the Supply of Compostable Liners for Food Waste and Garden Waste to the Public Sector in Wales.

The estimated value provided in II.2.6 is an annual value.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical (Quality) / Weighting: 30
Cost criterion – Name: Commercial (Price) / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to two additional periods of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Clinical Waste Bags

Lot No: 4

II.2.2)Additional CPV code(s)

19640000
33698000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This Lot is for Supply of Clinical Waste Bags, Hospital Refuse Bags, Miscellaneous Polythene Bags and Sheeting to the Welsh Public Sector in Wales (mainly the NHS Stores located in Wales).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical (Quality) / Weighting: 30
Cost criterion – Name: Commercial (Price) / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to two additional periods of 12 months.

The estimated value provided in II.2.6 is an annual value.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Miscellaneous Waste Bags

Lot No: 5

II.2.2)Additional CPV code(s)

19640000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This Lot is for the Supply of Miscellaneous Waste Bags including but not limited to: Asbestos Waste Sacks, Nappy Sacks, Battery Bags, Dog Fouling Bags, Compactor Sacks, Woven Polypropylene Bags and any other Miscellaneous Bags requested by the Public Sector in Wales.

The estimated value provided in II.2.6 is an annual value.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to two additional periods of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supply of Low Density Polythene Aprons

Lot No: 6

II.2.2)Additional CPV code(s)

33698000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

This Lot is for the Supply of Low Density Polythene Aprons(LDPE) or Linear Low Density Polyethylene (LLDPE) to the Public Sector in Wales.

The estimated value provided in II.2.6 is an annual value.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical (Quality) / Weighting: 30
Cost criterion – Name: Commercial (Price) / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a period of up to 2 additional periods of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Please refer to the Tender Documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 14
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 218-397248

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/04/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/04/2016
Local time: 10:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

This Framework Agreement is for a period of 24 months with the option to extend for up to two additional periods of 12 months. Further notices will be published between 3-6 months before the expiry of the Agreement at either Year 2, Year 3 or Year 4 depending on whether the options to extend are taken up.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Framework Agreement will be available for use by NPS Member Organisations, Qualifications Wales, Estyn, WCVA, ONS, BBC Cymru, S4C, all Schools and Educational Establishments, Town and Community Councils, Housing Associations, and Voluntary Organisations within the City and County Boundaries of Wales. A full list is included in the tender documentation.

The Invitation to Tender (ITT) documentation can be accessed via

https://etenderwales.bravosolution.co.uk

— On registering on the platform the Super User will select a Username and will receive a Password.

— The Password will be sent by e-mail to the e-mail address that was specified in the User Details section.

— In order to log-in to the platform please enter your Username and Password.

— Registration should only be performed once for each Organisation.

— If you think that someone in your Organisation may have already registered on this platform then you must not register again.

— Contact the Bravo Helpdesk immediately if you are unable to contact the Super User.

How to find the ITT:

— Once logged in you must click on ‘ITTs Open to All Suppliers’

— The etender references for this framework are:

project_32989 NPS Provision of Waste Disposal Bags

Please note that all suppliers will need to complete and submit the Qualification and Technical itt_53708 — NPS Provision of Waste Disposal Bags, in your response. In addition to this, you will need to complete and submit your Commercial Response for each Lot you are interested in tendering for:

itt_53709 — NPS Provision of Waste Disposal Bags (Commercial-Lot 1)

itt_53710 — NPS Provision of Waste Disposal Bags (Commercial-Lot 2)itt_53711 — NPS Provision of Waste Disposal Bags (Commercial-Lot 3)

itt_53712 — NPS Provision of Waste Disposal Bags (Commercial-Lot 4)itt_53713 — NPS Provision of Waste Disposal Bags (Commercial-Lot 5)- Prices requested for information only

itt_53714 — NPS Provision of Waste Disposal Bags (Commercial-Lot 6) Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest’ button. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITTs’ on your home page.

— You will then see the full details of the ITT in the Qualification and Technical Envelopes along with any relevant documents in the ‘Attachments Area’.

If you have ay queries regarding the requirements please message using the etenderwales message portal.

If you are seeking help on using the etenderwales system please email the Bravo Solutions eTendering Helpdesk at help@bravosolution.co.uk or call Tel: (+44) 800 368 4852

If you require the tender documentation in an alternative format, eg. Braille, Large Print, Word Document or Audio Format, please use the ‘Messages’ area to contact the Buyer directly.

The NPS will not be liable for any bidder costs arising from this tender or any non-award of this Framework.

(WA Ref:41691)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community benefits will be a non-Core requirement of this Framework and will not be scored as part of the evaluation criteria. However, submission of a non-Core Community Benefits proposal will be a condition of a compliant bid.

VI.4)Procedures for review

VI.4.1)Review body

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UNITED KINGDOM
Telephone: +44 3007900170
E-mail: NPSPeopleServicesandUtilities@wales.gsi.gov.ukInternet address:http://npswales.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/03/2016

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