Waste and Recycling Collection and Street Cleansing Tender

Waste and Recycling Collection and Street Cleansing Tender

Malvern Hills District Council and Wychavon District Council are looking to jointly run a combined waste collection, recycling and street cleansing service.

United Kingdom-Pershore: Sewage, refuse, cleaning and environmental services

2016/S 121-215059

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Wychavon District Council
Civic Centre, Queen Elizabeth Drive
Pershore
WR10 1PT
United Kingdom
Contact person: Caroline Smith
Telephone: +44 1386565433
E-mail: procurement@wychavon.gov.uk
NUTS code: UKG12

Internet address(es):Main address: http://www.wychavon.gov.uk

Address of the buyer profile: http://www.wychavon.gov.uk

I.1)Name and addresses

Malvern Hills District Council
Council House, Avenue Road
Malvern
WR14 3AF
United Kingdom
Contact person: Caroline Smith
Telephone: +44 1386565433
E-mail: procurement@wychavon.gov.uk
NUTS code: UKG12

Internet address(es):Main address: http://www.malvernhills.gov.uk

Address of the buyer profile: http://www.malvernhills.gov.uk

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Joint Procurement of Waste and Recycling Collection and Street Cleansing for Malvern Hills District Council and Wychavon District Council.

II.1.2)Main CPV code

90000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Malvern Hills District Council and Wychavon District Council are looking to jointly run a combined waste collection, recycling and street cleansing service with provision for growth in terms of number of households but also increasing business in terms of recycling, green waste, bulky waste and trade waste. The main service will be based across the 2 districts with depots at Malvern and Pershore. Whilst principally for use by the Contracting authorities, the framework will be open for use by other authorities responsible for waste collection and street cleaning, as listed at: http://www.idea.gov.uk/idk/org/la-data.do The Contracting authorities wish to invite ideas on how the framework could grow allowing other authorities the option of buying the same services or any combination thereof from the framework, as well as any spare capacity built in terms of any ancillary services which the Contracting authorities may choose to include within the scope of the final contract.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90500000
90510000
90511000
90511100
90511200
90511300
90511400
90512000
90514000
90600000
90610000
90611000
90612000
90620000
90630000
90640000
90641000
90642000
90690000
90900000
90910000
90914000
90918000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Malvern Hills District Council and Wychavon District Council are looking to jointly run a combined waste collection, recycling and street cleansing service with provision for growth in terms of number of households but also increasing business in terms of recycling, green waste, bulky waste and trade waste. The main service will be based across the 2 districts with depots at Malvern and Pershore.

Whilst principally for use by the Contracting authorities, the framework will be open for use by other authorities responsible for waste collection and street cleaning, as listed at: http://www.idea.gov.uk/idk/org/la-data.do The Contracting authorities wish to invite ideas on how the framework could grow allowing other authorities the option of buying the same services or any combination thereof from the framework as well as any spare capacity.

The main objective of the contract(s) is to provide a high quality, efficient and effective service for waste and recycling collections and street cleaning with a strong emphasis on value for money throughout the life of the contract. It is anticipated that the Contract will cover a wide range of services (‘the Services’) including but not limited to the following:

Waste Collection and associated activities including but not limited to:

(i) Collection of household residual waste;

(ii) Collection of household co-mingled recycling;

(iii) Collection of household garden waste;

(iv) Collection of bulky household waste;

(v) Collection of recyclables from bring sites;

(vi) Collection of commercial waste and recycling;

(vii) Option for the collection of clinical household waste;

(viii) Option for the collection of other separate materials for reuse/recycling (e.g. WEEE, textiles); and

(ix) Any associated activities.

Street cleaning and associated activities including but not limited to:

(i) Street cleaning and litter removal, street washing, district boundary sign washing and gum removal;

(ii) Fly tipping clearance, removal /storage/disposal of abandoned shopping trolleys;

(iii) Graffiti and fly posting clearance;

(iv) Gully cleansing (Malvern Hills only);

(v) Highways and public footpaths, weed (including moss) spraying services;

(vi) Litter bin emptying and cleaning;

(vii) Winter maintenance including gritting and snow removal from car parks and associated foot-ways;

(viii) Option for street cleansing enforcement activities; and

(ix) Any associated activities.

This list is not exhaustive and consideration may be given during the procurement process to the omission of some of the services or inclusion of additional services or options for additional services which are related to and will assist in delivering the Services.

It should be noted that in addition to any change in the structure or identity of the Contracting Authorities in the event of re-structuring within local government and or any other situation resulting in the Contracting Authorities or either 1 of the Contracting Authorities having a successor to its (statutory) functions in respect of waste, recycling and or street cleansing this procurement and or the remaining term of the contract awarded will be passed to the said successor(s).

It is anticipated that services delivered under the Contract shall commence on or around 2.10.2017, although the commencement dates may be staggered.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 02/10/2017
End: 04/10/2037
This contract is subject to renewal: yes
Description of renewals:

The Contracting Authorities wish to discuss the optimum term at dialogue stage and envisage that this will be between 8 and 20 years either:

Initial term:

Plus 1 option to extend on 1 occasion (8+8, 9+9, etc.);

Plus midterm review (e.g. at year 16 or 20);

Plus 1+ options to extend to an agreed maximum (e.g. 10+5+5 or 8+8+4).

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

As set out in the Pre Qualification Questionnaire (PQQ).

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

This is a collaborative procurement and at this stage the Contracting Authorities are assuming that at the end of this process they will be in a position to let a single joint contract, albeit with some variations per authority in respect of service and pricing; however, this will depend on the outcome of the competitive dialogue process and the Contracting Authorities are not closed to alternative options or suggestions and hereby reserve the right to change their requirements through the competitive dialogue process.

The Contracting authorities envisage that the duration of the contract shall be as described in Section II.2.7) above. However the Contracting Authorities may wish to explore alternative contract durations and hereby reserve the right to do so through the competitive dialogue process.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/07/2016
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 21/08/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authorities are using the e-procurement portal known as the Due North Pro-Contract portal: https://procontract.due-north.com to conduct this procurement exercise

To gain access to the pre qualification questionnaire (PQQ) document, tenderers will need to register their company details at the above website. Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the tender documents. Tenderers will need to electronically submit an expression of interest and an electronic copy of the PQQ will be sent as an attachment. Tenderers should submit their completed PQQ document and accompanying documentation via the Pro-Contract online portal by 12:00 hours on 25.7.2016.

Any supplier questions will also need to be submitted via the Pro-Contract portal website.

Any clarifications and further tender documents will be issued via the Pro-Contract portal.

If you have any problems or queries gaining access to the Pro-Contract portal please contact the Service desk on 01670 597136 who are available between the hours of 8:30 and 17:30, Monday to Friday (excluding UK Public Holidays).

VI.4)Procedures for review

VI.4.1)Review body

0
0
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/06/2016

 

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