Water Hygiene and Thermostatic Mixer Valves Contract

Water Hygiene and Thermostatic Mixer Valves Contract

The basis of the contract will include: Servicing, installation and repair of Thermostatic Mixer Valves (TMVs); Legionella monitoring; Legionella risk assessments.

United Kingdom-Birmingham: Repair and maintenance services of valves

2016/S 006-006865

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Midland Heart Limited
20 Bath Row
For the attention of: Munslow Laura
B15 1LZ Birmingham
UNITED KINGDOM
Telephone: +44 03456020540
E-mail: laura.munslow@midlandheart.org.uk

Internet address(es):

General address of the contracting authority: www.midlandheart.org.uk

Electronic access to information: https://iewm.bravosolution.co.uk/web/login.shtml?_ncp=1375434462958.69516-1

Electronic submission of tenders and requests to participate: https://iewm.bravosolution.co.uk/web/login.shtml?_ncp=1375434462958.69516-1

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Water Hygiene and Thermostatic Mixer Valves Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Midlands.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Midland Heart are looking to procure a Water Hygiene and Thermostatic Mixer Valves Contract.
The Contract for the provision of the equipment is expected to commence on the 1.9.2016, with the exact dates to be agreed depending on the agreement between the successful provider and Midland Heart.
The Contract will be awarded for an initial period of 3 years with an option to extend for another 2 years based on acceptable performance.
The basis of the contract will include:
— Servicing, installation and repair of Thermostatic Mixer Valves (TMVs);
— Legionella monitoring;
— Legionella risk assessments;
— Bacterial sampling;
— Unvented cylinder servicing, installation and repairs;
— Booster set servicing;
— General plumbing installation and repairs;
— The above listed functions will primarily take place in Care and Support properties.
The Contract value is estimated to be 755 204 GBP per annum based on the budget for 2016 and previous years spend. Total estimated Contract value of 3 776 020 GBP inclusive of VAT. It must be noted that these figures are inclusive of VAT and are in no way guaranteed.
Midland Heart is head-quartered in Birmingham and is 1 of the leading housing groups in the country and the largest housing and regeneration business based in the Midlands. It operates in 54 Local Authority areas, providing and maintaining homes for more than 70 000 people, managing over 31 000 properties and delivering care and support services to 6 700 customers.
Midland Heart is comprised of 3 businesses: General needs housing, care and support and commercial operations dealing with leasehold and a range of other housing tenures. The scope of this Contract will cover general needs housing but will be mainly focused on Midland Heart’s Care and Support properties which will include care villages, extra care housing, older peoples housing and supported housing.
Minimum Requirements (Pass/Fail) to be considered for this Contract:
Financial Standing — Midland Heart has a turnover requirement which is a maximum of 2 X the Contract value per annum. You will be required to submit a copy of your audited accounts as part of the tender to evidence that you meet this criteria.
Insurance — Midland Heart requires you to have the following insurance levels in place as this is a high-risk and high-value Contract. If your current insurance levels do not comply it is satisfactory to submit a statement which details you will put the required levels in place should you be successful in being awarded the tender. The insurance levels needed are:
— Public and Product Liability: 10 000 000 GBP;
— Employers Liability: 5 000 000 GBP; and
— Professional Indemnity Insurance: 5 000 000 GBP.
Insurance certificates and/or your statement of intent will be required for submission with your tender.
Grounds for Exclusion:
In-line with the Public Contract Regulations 2015 Section 57, you will be excluded from the procurement process if there is evidence of convictions relating to specific criminal offences including, but not limited to, bribery, corruption, conspiracy, terrorism, fraud and money laundering, or if you have been the subject of a binding legal decision which found a breach of legal obligations to pay tax or social security obligations (except where this is disproportionate, e.g. only minor amounts involved).
Please read through the Public Contract Regulations 2015 Section 57 on the hyper-link below, it begins on page 54; please notify Midland Heart if any of the offences apply to your organisation.

http://www.legislation.gov.uk/uksi/2015/102/pdfs/uksi_20150102_en.pdf

Whilst reserving the right to request information at any time throughout the procurement process, Midland Heart may enable the Supplier to self-certify that there are no mandatory/ discretionary grounds for excluding their organisation.
The Pre-Qualification Questionnaire (PQQ) will open and be available from 12:00 on the 12.1.2016.

The ITT and Contract Terms and Conditions for this Contract will be available on the Bravo Solutions Portal:https://iewm.bravosolution.co.uk/web/login.shtml?_ncp=1375434462958.69516-1

Please register your company on the Bravo Solutions portal (this is only required once):
— Click the link above to ‘Register’;
— Accept the terms and conditions and click ‘Continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
You can then log onto access the PQQ on the 12.1.2016. Should you require any further assistance, please consult the online help or contact the Bravo Solutions help desk free of charge on 0800 3684850.

II.1.6)Common procurement vocabulary (CPV)

50512000, 09321000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Midland Heart are looking to procure a Water Hygiene and Thermostatic Mixer Valves Contract.
The Contract for the provision of the equipment is expected to commence on the 1.9.2016, with the exact dates to be agreed depending on the agreement between the successful provider and Midland Heart.
The Contract will be awarded for an initial period of 3 years with an option to extend for another 2 years based on acceptable performance.
The basis of the contract will include:
— Servicing, installation and repair of Thermostatic Mixer Valves (TMVs);
— Legionella monitoring;
— Legionella risk assessments;
— Bacterial sampling;
— Unvented cylinder servicing, installation and repairs;
— Booster set servicing;
— General plumbing installation and repairs;
— The above listed functions will primarily take place in Care and Support properties.
The Contract value is estimated to be 755 204 GBP per annum based on the budget for 2016 and previous years spend. Total estimated Contract value of 3 776 020 GBP inclusive of VAT. It must be noted that these figures are inclusive of VAT and are in no way guaranteed.
Midland Heart is head-quartered in Birmingham and is 1 of the leading housing groups in the country and the largest housing and regeneration business based in the Midlands. It operates in 54 Local Authority areas, providing and maintaining homes for more than 70 000 people, managing over 31 000 properties and delivering care and support services to 6 700 customers.
Midland Heart is comprised of 3 businesses: General needs housing, care and support and commercial operations dealing with leasehold and a range of other housing tenures. The scope of this Contract will cover General needs housing but will be mainly focused on Midland Heart’s Care and Support properties which will include Care Villages, Extra Care Housing, Older Peoples Housing and Supported Housing.
Minimum Requirements (Pass/Fail) to be considered for this Contract:
Financial Standing — Midland Heart has a turnover requirement which is a maximum of 2 X the Contract value per annum. You will be required to submit a copy of your audited accounts as part of the tender to evidence that you meet this criteria.
Insurance — Midland Heart requires you to have the following insurance levels in place as this is a high-risk and high-value Contract. If your current insurance levels do not comply it is satisfactory to submit a statement which details you will put the required levels in place should you be successful in being awarded the tender. The insurance levels needed are:
— Public and Product Liability: 10 000 000 GBP;
— Employers Liability: 5 000 000 GBP; and
— Professional Indemnity Insurance: 5 000 000 GBP.
Insurance certificates and/or your statement of intent will be required for submission with your tender.
Grounds for Exclusion:
In-line with the Public Contract Regulations 2015 Section 57; you will be excluded from the procurement process if there is evidence of convictions relating to specific criminal offences including, but not limited to, bribery, corruption, conspiracy, terrorism, fraud and money laundering, or if you have been the subject of a binding legal decision which found a breach of legal obligations to pay tax or social security obligations (except where this is disproportionate, e.g. only minor amounts involved).
Please read through the Public Contract Regulations 2015 Section 57 on the hyper-link below, it begins on page 54; please notify Midland Heart if any of the offences apply to your organisation.

http://www.legislation.gov.uk/uksi/2015/102/pdfs/uksi_20150102_en.pdf

Whilst reserving the right to request information at any time throughout the procurement process, Midland Heart may enable the Supplier to self-certify that there are no mandatory/discretionary grounds for excluding their organisation.
The Pre-Qualification Questionnaire (PQQ) will open and be available from 12:00 on the 12.1.2016.

The ITT and Contract Terms and Conditions for this Contract will be available on the Bravo Solutions Portal:https://iewm.bravosolution.co.uk/web/login.shtml?_ncp=1375434462958.69516-1

Please register your company on the Bravo Solutions portal (this is only required once):
— Click the link above to ‘Register’;
— Accept the terms and conditions and click ‘Continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
You can then log onto access the PQQ on the 12.1.2016. Should you require any further assistance please consult the online help, or contact the Bravo Solutions help desk free of charge on 0800 3684850.
Estimated value excluding VAT: 37 760,20 GBP

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.9.2016. Completion 31.8.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions:
How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):

— Browse to the eSourcing Portal: https://iewm.bravosolution.co.uk and click the link to ‘Register’;

— Accept the terms and conditions and click ‘Continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Tender:
— Login to the portal with the username/password;
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only);
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the Tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason, if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available);
— You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance, please consult the online help or contact the eTendering help desk.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Minimum Requirements (Pass/Fail) to be considered for this Contract:
Financial Standing — Midland Heart has a turnover requirement which is a maximum of 2 X the Contract value per annum. You will be required to submit a copy of your audited accounts as part of the tender to evidence that you meet this criteria.
Insurance — Midland Heart requires you to have the following insurance levels in place as this is a high-risk and high value Contract. If your current insurance levels do not comply it is satisfactory to submit a statement which details you will put the required levels in place should you be successful in being awarded the tender. The insurance levels needed are:
— Public and Product Liability: 10 000 000 GBP;
— Employers Liability: 5 000 000 GBP; and
— Professional Indemnity Insurance: 5 000 000 GBP.
Insurance certificates and/or your statement of intent will be required for submission with your tender.
Grounds for Exclusion:
In-line with the Public Contract Regulations 2015 Section 57; you will be excluded from the procurement process if there is evidence of convictions relating to specific criminal offences including, but not limited to, bribery, corruption, conspiracy, terrorism, fraud and money laundering, or if you have been the subject of a binding legal decision which found a breach of legal obligations to pay tax or social security obligations (except where this is disproportionate, e.g. only minor amounts involved).
Please read through the Public Contract Regulations 2015 Section 57 on the hyper-link below, it begins on page 54; please notify Midland Heart if any of the offences apply to your organisation.

http://www.legislation.gov.uk/uksi/2015/102/pdfs/uksi_20150102_en.pdf

Whilst reserving the right to request information at any time throughout the procurement process, Midland Heart may enable the Supplier to self-certify that there are no mandatory/ discretionary grounds for excluding their organisation.

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Most economically advantageous tenders evaluated in-line with the tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MH356
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.2.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.1.2016

Enjoyed this post? Share it!