Water Quality Management Dumbarton

Water Quality Management Dumbarton

West Dunbartonshire Council require the services of a competent contractor to facilitate water quality management in line with legislative compliance guidance. United Kingdom-Dumbarton: Technical testing services

2019/S 128-313543

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Dunbartonshire Council
16 Church Street
Dumbarton
G82 1QL
United Kingdom
Telephone: +44 1389737000
E-mail: aileen.toland@west-dunbarton.gov.uk
NUTS code: UKM81
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Water Quality Management (including Legionella)

Reference number: 507

II.1.2)Main CPV code

71632000

II.1.3)Type of contract

Services

II.1.4)Short description:

West Dunbartonshire Council require the services of a competent contractor to facilitate water quality management in line with legislative compliance guidance document of Health and Safety Executive (HSE) Approved Code of Practice for the Control of Legionella (ACOP L8).

The service provider shall provide a service of effective water quality treatment and management through reactive treatment and repairs and preventive maintenance routines arising from the risk assessments previously carried out. Maintenance of and repairs to associated equipment and plant also fall within the requirement.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

71800000
45332200
45330000
90910000

II.2.3)Place of performance

NUTS code: UKM81

II.2.4)Description of the procurement:

West Dunbartonshire Council require the services of a competent contractor to facilitate water quality management in line with legislative compliance guidance document of Health and Safety Executive (HSE) Approved Code of Practice for the Control of Legionella (ACOP L8).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service delivery and methodology / Weighting: 16
Quality criterion – Name: Business continuity planning and phase out plan and exit strategy / Weighting: 12
Quality criterion – Name: Staffing project team structure / Weighting: 4
Quality criterion – Name: Reporting / Weighting: 4
Quality criterion – Name: Social Issues / Weighting: 2
Quality criterion – Name: Sustainability / Weighting: 1.2
Quality criterion – Name: e-Procurement / Weighting: 0.4
Quality criterion – Name: Fair working practices / Weighting: 0.4
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for 2 up to 12 month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The service provider must carry out the contract in line with legislative compliance guidance document of the Health and Safety Executive (HSE) Approved Code of Practice for the Control of Legionella ACOP L8, in conjunction with the BS8580-1:2019, or any superseding codes of practice.

Laboratories used for the purpose of analyses must be independent and accredited to ISO/IEC 17025 (2017) standard by a recognised accreditation body (such as UKAS) and capable of complete analyses as detailed in the Water Supply (Water Quality) Regulations 2010, schedule 1, which references:

(i) The Water Supply (Water Quality) (Scotland) Regulations 2001 Schedule 1 (Tables A and B); and

(ii) The Water Supply (Water Quality) Regulations 2000, Schedule 3 (Table 2 and 3) or any superseding legislation.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015 or Regulations 8 and 9 of the Procurement (Scotland) Regulations 2016.

Minimum level(s) of standards required:

With reference to ESPD questions:

4B.1 and 4B.2 Turnover: supplier must demonstrate and annual turnover for each of the 2 previous years of greater than 2 times the annual value of contract on offer est. 50 000 GBP, therefore a turnover of 100 000 GBP is required

4B.4 Ratios — a pass in any 2 of the 3 ratios as an overall pass for economic and financial standing.

— (Ratio 1) acid test: (current assets-stock)/current liabilities. To pass the acid test ratio question the bidder must have a score of greater than 1,

— (Ratio 2) return on capital employed %: profit/capital employed. To pass this question the Council require the bidder to score a positive figure/percentage,

— (Ratio 3) current ratio: current assets/liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.

WDC will use template WD09 — WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their tender submission is supported by a Parent Company Guarantee WD04 — Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.

Insurance:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Q4B.5.1: it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below:

— employers liability insurance: 10 000 000 GBP each and every claim.

Q4B5.2

— public and product liability insurance: 10 000 000 GBP each and every claim,

— professional indemnity insurance: 5 000 000 GBP each and every claim.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

List and brief description of selection criteria:

ESPD questions:

4C.1.2 and 4C.10.

4D.1.

These question will be scored in line with ‘Evaluation Methodology’ as detailed in WD01 however a minimum ‘pass’ threshold of 2 acceptable (50 %) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress to stage 2 ‘award criteria (technical and commercial envelopes)’.

Minimum level(s) of standards required:

— 4C.1.2 bidders are required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services as described in Part II.2.4 of this Contract Notice or the relevant section of the Site Notice.

The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council,

— bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control,

— 4C.10 bidders will be required to confirm whether they intend to subcontract and, if so, what proportion of the contract.

If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate ESPD (Scotland) Response for all Parts of the ESPD (Scotland) Qualification Envelope, except Part 4.

Q4D.1 Mandatory pass/fail question — Quality management procedures:

1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent); or

2) The bidder can demonstrate an equivalent.

Q4D.1 Mandatory pass/fail question — Health and safety:

1) The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum; or

2) The bidder can demonstrate an equivalent (passing the Contracting Authorities health and safety assessment questionnaire would demonstrate an equivalent ref WD06).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

A set of Key Performance Indicators (KPI’s) will be used to manage the contracts and monitor performance. These are detailed below as a minimum. Additional KPI’s may be agreed at pre-contract start meeting or at any time during the contract period:

— lead/delivery times,

— innovation/improvements,

— community benefits/social issues,

— invoice accuracy,

— cost reduction initiatives,

— communication,

— responsiveness,

— management information.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 058-102205

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/08/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/08/2019
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3-5 years depending on whether option to extend is taken up.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

TUPE — we have been advised by the current supplier that TUPE may apply but this position is not warranted by the Council therefore it is for any tenderer to satisfy themselves.

The documents entitled ‘Supplier Certificates and additional Selection Criteria’ are found in the general attachments area of PCS-T and should be completed and presented.

1) WD04 Parent Company Guarantee (only if required);

2) WD06 Health and Safety Questionnaire Reform (only if required);

3) WD07 Certificate of Non-Canvassing;

4) WD08 FOI Declaration;

5) WD09 WDC Financial Vetting Questionnaire;

6) WD14 — Declaration;

7) WD15 Police Scotland Checks;

8) Insurance documents — evidence of your companies insurance certificates as detailed in the tender documentation.

The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.

With reference to information sharing with Police Scotland tenderers are will be required to confirm acceptance to sharing company director’s details at preferred bidder’s status.

Minimum requirements to pass the qualification envelope, exclusion and selection criteria.

Discretionary scored questions — Shortlisting qualification envelope questions.

These questions will be scored in line with the ‘Evaluation Methodology’ detailed in WD01.

Q4D.1 Mandatory pass/fail question — Health and safety.

1) The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum; or

2) The bidder can demonstrate an equivalent (Passing WDC’s Health and Safety assessment questionnaire would demonstrate an equivalent: Ref WD06).

Technical envelope: tenderers are required to confirm compliance with the terms and conditions of contract. Failure to comply with these may result in the tender submission not being considered further. The technical envelope contains several elements that will be required to be completed by tenderers in order to be scored. Tenderers will also be asked to complete some questions with regards to work force matters, please note that these questions will not form part of the award criteria.

Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Social benefits (community benefits) commitments will form part of the award criteria. Social benefits commitments must be delivered or initiated within 12 months of contract award and will be monitored throughout the lifetime of the contract.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 13508

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Council aims to maximise social, environmental and economic benefits through effective and efficient procurement activity. Social benefits (community benefits) are included in this requirement. Social benefits commitments must be delivered or initiated within 12 months of contract award and will be monitored throughout the lifetime of the contract. If you are successful in the award of this contract you will be required to communicate/meet with the Council to finalise the benefits that you are committing to under this contract.

(SC Ref:583474)

VI.4)Procedures for review

VI.4.1)Review body

West Dunbartonshire Council
16 Church Street
Dumbarton
G82 1QL
United Kingdom
Telephone: +44 1389737000Internet address: http://www.west-dunbarton.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/07/2019