Water Safety Services Framework Agreement

Water Safety Services Framework Agreement

Lot 1 – For the provision of Water Safety Risk Assessments and Action Plans arising from Water Safety Risk Assessments, conducted to an agreed Access Programme, for each individual Water System within each of its various premises.

UK-Aberdeen: Risk or hazard assessment for construction

2012/S 248-411014

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Grampian
Summerfield House, 2 Eday Road
Contact point(s): Procurement
For the attention of: Sheila Macindoe
AB15 6RE Aberdeen
UNITED KINGDOM
Telephone: +44 8454566000

Internet address(es):

General address of the contracting authority: http://www.nhsgrampian.org

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00200

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Water Safety Services Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: NE Scotland.
NUTS code UKM5
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)
NHS Grampian has a property portfolio that extends to circa 100 sites, that are NHS owned or leased, across the North East of Scotland. These extend from Laurencekirk in the South, Braemar in the South-West, Forres in the North-West and as far as Buckie in the North. The portfolio includes a wide range of premises, including Hospitals, Health Centres, Clinics, Specialist Centres, as well as Industrial and Commercial premises, extending to more than a total of 440,000 square metres of floor space.
Sites range through a scale from suites of rooms within larger premises, to premises with single building blocks, to premises with multiple building blocks with multiple functions, up to large health campus containing multiple hospitals and complex specialist care services. (Sites and Blocks of the various premises covered in this contract are highlighted in Table 1).
Due to the age and nature of NHS Grampian premises there are a wide number of potential health hazards arising from care and support functions (such as infectiousness, hazardous, dangerous substances and radiation etc) and the nature of the physical environment (such as exposure to asbestos, confined spaces and access restriction etc). Most buildings owned or leased by NHS Grampian were built or refurbished prior to 2004 and the use of asbestos containing materials in their construction was common practice and it is possible that personnel could encounter asbestos material in difficult physical environments whilst undertaking work activities.
NHS Grampian takes a positive approach to controlling and reducing any potential risk exposure to those conducting work or exposing others to risk through the work activities. This will be achieved by staff and contractors co-operating, working together to the control measures and work methods outlined in Board Policies and associated Procedural Arrangements.
The premises used by the NHS for the delivery of healthcare are dependent on water to maintain hygiene through a safe and comfortable risk assessed environment for all who may use, interface and support the delivery of functional healthcare. Responding to a HSE Improvement Notice, NHS Grampian has put in place a Management and Control of Water Safety Policy with a number of supporting procedural documents and is in the course of putting in place the associated management regime. This management regime involves the appointment of an Authorised Person (Water) responsible for each individual water system in every premise and solely responsible for the safe operation, maintenance. This involves consenting in writing in advance any work to be carried out on water systems and accepting water systems (in many cases back) into operation.
As part of NHS Grampian’s duty to comply with statutory and mandatory requirements (regarding Legislative Context , whereby HSE L8 ACOP, SHTM 04-01 and BS 8580 are central to this commission), NHS Grampian will commission the relevant provision of Water Safety Risk Assessments, Action Plans arising from Water Safety Risk Assessments, Written Schemes and Layout and Schematic Drawings associated to each Written Scheme for each individual Water System to allow NHS Grampian to demonstrate the management regime within its various premises.
NHS Grampian is seeking to establish and enter into a multi-supplier Framework arrangement with suitable companies for the provision of Water Safety Risk Assessments, Action Plans arising from Water Safety Risk Assessments, Written Schemes and Layout and Schematic Drawings associated to each Written Scheme for each individual Water System in its the various premises. NHS Grampian will provide on request NHS Grampian Policies. Procedural documents and any existing Legionella Risk Assessments and floor plan layout drawings it holds.
NHS Grampian may also from time to time require to engage the Service Provider(s) for other Water Safety related consultancy work. The requirements for these additional consultancy services will be clearly set out in advance by NHS Grampian.
The services will be split into three (3) categories, each of which are identified as “Lots” as follows:
Lot 1 – For the provision of Water Safety Risk Assessments and Action Plans arising from Water Safety Risk Assessments, conducted to an agreed Access Programme, for each individual Water System within each of its various premises.
Lot 2 – For the provision of Written Schemes for controlling the risks of exposure to Legionella and other harmful bacteria, conducted to an agreed Access Programme, for each individual Water System within each of its various premises.
Lot 3 – For Layout and Schematic Drawings associated to each Written Scheme, conducted to an agreed Access Programme, for each individual Water System within each of its various premises.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=249177.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=249177.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

71313410, 71800000, 90711100, 71600000, 71530000, 71310000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As per tender documents.
II.2.2)Information about options
Options: yes
Description of these options: 2×1 year extensions.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 3 Lot title: Layout and Schematic Drawings.

1)Short description
Lot 3 – For Layout and Schematic Drawings associated to each Written Scheme, conducted to an agreed Access Programme, for each individual Water System within each of its various premises.
2)Common procurement vocabulary (CPV)

71313410, 71800000, 71600000, 71530000, 71310000, 90711100

3)Quantity or scope
As per tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Written Schemes.
1)Short description
Lot 2 – For the provision of Written Schemes for controlling the risks of exposure to Legionella and other harmful bacteria, conducted to an agreed Access Programme, for each individual Water System within each of its various premises.
2)Common procurement vocabulary (CPV)

71313410, 71800000, 71600000, 71530000, 71310000, 90711100

3)Quantity or scope
As per tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Water Safety Risk Assessments.
1)Short description
Lot 1 – For the provision of Water Safety Risk Assessments and Action Plans arising from Water Safety Risk Assessments, conducted to an agreed Access Programme, for each individual Water System within each of its various premises.
2)Common procurement vocabulary (CPV)

71313410, 71800000, 71600000, 71530000, 71310000, 90711100

3)Quantity or scope
As per tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As per tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per tender documents.
Minimum level(s) of standards possibly required: As per tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per tender documents.
Minimum level(s) of standards possibly required:
As per tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 12
Objective criteria for choosing the limited number of candidates: As per tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
OC012-12
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
15.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
4.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
As per tender documents
(SC Ref:249177).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.12.2012

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