Water System Risk Assessments

Water System Risk Assessments

To ensure compliance with the HSE Approved Code of Practice (ACoP) L8 – The Control of Legionella Bacteria in Water Systems; all the Council’s properties at present have completed Legionella risk assessments.

UK-Bradford: composition and purity testing and analysis services

2012/S 159-266094

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Bradford Metropolitan District Council
Department of Business Support Services, Commissioning & Procurement, 4th Floor Britannia House, Hall Ings
For the attention of: Darren Briggs
BD1 1HX Bradford
UNITED KINGDOM
Telephone: +44 1274431768
E-mail: darren.briggs@bradford.gov.uk

Internet address(es):

General address of the contracting authority: www.bradford.gov.uk/procurement

Address of the buyer profile: http://www.bradford.gov.uk/procurement

Electronic access to information: http://scms.alito.co.uk

Electronic submission of tenders and requests to participate: http://scms.alito.co.uk

Further information can be obtained from: Bradford Metropolitan District Council
http://scms.alito.co.uk
Bradford
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bradford Metropolitan District Council
http://scms.alito.co.uk
Bradford
UNITED KINGDOM

Tenders or requests to participate must be sent to: Bradford Metropolitan District Council
http://scms.alito.co.uk
Bradford
UNITED KINGDOM

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Water System Risk Assessments and Water Hygiene Monitoring.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Bradford District.
NUTS code UKE41
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The City of Bradford Metropolitan District Council (the Council) has an estate of approximately 700 properties across the district. These properties are owned, leased, managed or maintained by the Council. There are a range of property types including but not limited to Offices, schools, residential homes, private residences and commercial premises. The age and style of the buildings also has a wide spread from the modern to stone built.
To ensure compliance with the HSE Approved Code of Practice (ACoP) L8 – The Control of Legionella Bacteria in Water Systems; all the Council’s properties at present have completed Legionella risk assessments and a.
Monitoring regime in place to identify, assess and control the sources and risks of Legionella bacteria. These risk assessments must be reviewed at least every two years.
The Council is looking to appoint one or more contractors and the tender is intended to split the Services into 5 lots. The lots have been established by the Council on the basis of risk with each of these lots then being further divided into 2 parts. The first being Risk Assessments and the second being Water hygiene monitoring. Tenderers are able to apply for one or more lots. The Council may award more than one lot to the same Contractor. Successful contractors will be responsible for their allocated lot(s). The Council envisages that the successful Tenderer(s) will accept some flexibility as contractor(s).
The lots split the properties into 5 lots based on their size and the length of time required to carry out the assessments and monitoring.
All values and quantities given are indicative only as the Council can not.
Guarantee the levels and quantity of work that will be required in the future due to changes in the Council’s property portfolio.
The contract will run from January 2013 until 31st March 2013 (to bring it in line with the Council’s financial year) and then for an initial 3 full years (2013 – 2016) with an option, at the sole discretion of the Council, to extend for up to two further one year periods (2017 – 2018) subject to satisfactory contract performance and the Council still having the need and funding for the contract.
Further details of the requirements will be specified within the tender documents which are available via the regional tendering website http://scms.alito.co.uk. The details of how to access these will be contained.

Within section VI.3 of this contract notice and any queries regarding this procurement should be made after reading these documents.

II.1.6)Common procurement vocabulary (CPV)

71610000, 71600000, 71700000, 71317200, 71317210, 50700000, 50710000, 50712000, 50730000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 250 000,00 and 300 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1

1)Short description
To carry out Legionella risk assessments and Water hygiene monitoring at aprroximately 115 properties to include Pavilions, small libraries, supported accommodation, group homes.
2)Common procurement vocabulary (CPV)

71610000, 71600000, 71700000, 71317200, 71317210, 50700000, 50710000, 50712000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2
1)Short description
To carry out Legionella risk assessments and Water hygiene monitoring at aprroximately 84 properties to include Park pavilions, libraries and group homes.
2)Common procurement vocabulary (CPV)

71610000, 71600000, 71700000, 71317200, 71317210, 50700000, 50710000, 50712000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3
1)Short description
To carry out Legionella risk assessments and Water hygiene monitoring at aprroximately 108 properties to include Small offices, youth and community centres & family centres.
2)Common procurement vocabulary (CPV)

71610000, 71600000, 71700000, 71317200, 71317210, 50700000, 50710000, 50712000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4
1)Short description
To carry out Legionella risk assessments and Water hygiene monitoring at aprroximately 201 properties to include Approx 170 education properties (primary schools), large offices and community homes.
2)Common procurement vocabulary (CPV)

71610000, 71600000, 71700000, 71317200, 71317210, 50700000, 50710000, 50712000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5
1)Short description
To carry out Legionella risk assessments and Water hygiene monitoring at aprroximately 83 properties to include approx 20 education properties (secondary schools), residential care homes, theatres, sports and leisure facilities and pavilions.
2)Common procurement vocabulary (CPV)

71610000, 71600000, 71700000, 71317200, 71317210, 50700000, 50710000, 50712000, 50730000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A group guarantee will be required where applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint & several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Organisations will be required to complete a Invitation to Tender (ITT) document. This is available from the e-tendering website used by the council at http://scms.alito.co.uk together with other information which provides more explanation of the Councils requirements along with instructions for completion and return of the ITT prior to the closing date of the ITT.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: The Council reserves the right to employ e-auction technology as part of the contract award and operation. Further details will be contained within the tender documents.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
BMDC/25481
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
31.10.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 31.10.2012
Place:

Room 112, City Hall, Bradford.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Officers of the Council.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The City of Bradford Metropolitan District Council reserves the right to use e-procurement technologies,including e-tendering in this procurement exercise. Interested bidders should be prepared to submit responses and bids using the internet.
Therefore the Tender Documents are to be downloaded from the Bulletin Board on https://scms.alito.co.uk using the following search criteria:

Keyword or contract ID: BMDC/25481.
Current / awarded: Current.
Display tenders: all.
Council: Bradford Metropolitan District.
Matching categories: all.
And completed and returned following the instructions provided in the document.
Although documents will be available for download up to the closing time and date for submissions, it is the bidders responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date of this stage of the process. If this is your first time using the system, please refer to the online user guide, available under the Help tab, to assist you to register and download the document(s). To access Bradford MDC documentation, you must register for Bradford MDC under the “councils” tab. Supplier support is available either via the on site help or from the SCMS contact points listed on the ‘Contact Us’ tab on the web site homepage.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The City of Bradford Metropolitan District Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into and to start proceedings where such action is necessary. Such additional information should be requested from the person stated in the contact details in section I.1 ofthis document.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006/5 (as amended)) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above

VI.5)Date of dispatch of this notice:17.8.2012

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